Table of Contents DISTRIBUTION LIST ..........................................................................................4 RECORD OF AMENDMENTS ............................................................................5 GLOSSARY OF TERMS .....................................................................................6 GENERAL ACRONYMS USED IN THESE ARRANGEMENTS ....................... 10 Part 1: INTRODUCTION .................................................................................. 11 1.1 AUTHORITY FOR PREPARATION ......................................................................................... 11 1.2 COMMUNITY CONSULTATION ........................................................................................... 11 1.3 DOCUMENTATION AVAILABILITY ........................................................................................ 11 1.4 PHYSICAL AND SOCIAL GEOGRAPHY .................................................................................... 11 1.5 PURPOSE OF THE ARRANGEMENTS ..................................................................................... 12 1.6 SCOPE OF THE ARRANGEMENTS ......................................................................................... 13 1.7 RELATED DOCUMENTS AND ARRANGEMENTS ....................................................................... 13 1.7.1 Formal Local Emergency Management Policies 13 1.7.2 Existing Plans and Arrangements 13 1.7.3 Agreements, Understandings & Commitments 13 1.8 SPECIAL CONSIDERATIONS ............................................................................................... 14 1.9 AVAILABILITY OF RESOURCES ............................................................................................ 14 1.10 ROLES AND RESPONSIBILITIES ........................................................................................... 14 1.10.1 Local Emergency Coordinator 14 1.10.2 Chairperson Local Emergency Management Committee 14 1.10.3 LEMC Executive Officer 15 1.10.4 Local Emergency Management Committee 16 1.10.5 The Function of the LEMC 16 1.10.6 Local Government 16 1.10.7 Controlling Agency 17 1.10.8 Hazard Management Agency 17 1.10.9 Combat Agencies 17 1.10.10 Support Organisation 17 1.10.11 Public Authorities and Others 18 Part 2: PLANNING .......................................................................................... 18 2.1 PLANNING (LEMC ADMINISTRATION) ................................................................................ 18 2.2 LEMCMEMBERSHIP ....................................................................................................... 18 2.3 MEETING SCHEDULE ....................................................................................................... 19 2.4 LEMC CONSTITUTION AND PROCEDURES ............................................................................ 19 2.4.1 Every Meeting: 19 2.4.2 First Calendar Quarter: 19 2.4.3 Second Calendar Quarter: 19 2.4.4 Third Calendar Quarter: 19 Local Emergency Management Arrangements 2.4.5 Fourth Calendar Quarter: 19 2.5 LEMC ANNUAL REPORT .................................................................................................. 19 2.6 ANNUAL BUSINESS PLAN ................................................................................................. 20 2.7 EMERGENCY RISK MANAGEMENT ...................................................................................... 20 Part 3: SUPPORT TO RESPONSE ................................................................. 21 3.1 RISKS – EMERGENCIES LIKELY TO OCCUR ............................................................................. 21 3.2 INCIDENT SUPPORT GROUP (ISG) ...................................................................................... 22 3.2.1 Role of the ISG 22 3.2.2 Triggers for the Activation of an ISG 22 3.2.3 Membership of an ISG 22 3.2.4 Frequency of ISG Meetings 22 3.2.5 Locations for ISG Meetings 23 3.5 MEDIA MANAGEMENT AND PUBLIC INFORMATION ................................................................ 23 3.6 CRITICAL INFRASTRUCTURE .............................................................................................. 23 Part 4: EVACUATION ..................................................................................... 24 4.1 EVACUATION ................................................................................................................ 24 4.2 EVACUATION PLANNING PRINCIPLES .................................................................................. 24 4.3 EVACUATION MANAGEMENT ............................................................................................ 25 4.4 SPECIAL NEEDS GROUPS .................................................................................................. 25 4.5 EVACUATION / WELFARE CENTRES ..................................................................................... 25 4.6 REFUGE SITES ............................................................................................................... 25 4.7 ROUTES AND MAPS ........................................................................................................ 25 Part 5: WELFARE ........................................................................................... 26 5.1 WELFARE MANAGEMENT ................................................................................................ 26 5.2 LOCAL WELFARE COORDINATOR ........................................................................................ 26 5.3 LOCAL WELFARE LIAISON OFFICER ..................................................................................... 26 5.4 STATE AND NATIONAL REGISTRATION AND ENQUIRY .............................................................. 27 5.5 ANIMALS (INCLUDING ASSISTANCE ANIMALS) ........................................................................ 27 5.6 EVACUATION / WELFARE CENTRES ..................................................................................... 27 Part 6: RECOVERY ......................................................................................... 27 6.1 THE RECOVERY PROCESS ................................................................................................. 27 6.2 AIM OF RECOVERY ......................................................................................................... 28 6.3 PRINCIPLES OF RECOVERY ................................................................................................ 28 6.4 RECOVERY CONCEPTS ..................................................................................................... 29 6.5 TRANSITION FROM RESPONSE TO RECOVERY ........................................................................ 29 6.6 LOCAL RECOVERY COORDINATOR....................................................................................... 30 6.9 COMPOSITION OF THE RECOVERY COMMITTEE ...................................................................... 31 6.10 ROLE AND RESPONSIBILITIES OF THE RECOVERY COMMITTEE .................................................... 32 6.11 PRIORITIES FOR RECOVERY ............................................................................................... 32 6.12 FINANCIAL MANAGEMENT IN RECOVERY ............................................................................. 32 Part 7: EXERCISING AND REVIEWING ......................................................... 33 Locality of Northampton Version 4 – June 2014 Page 2 Local Emergency Management Arrangements 7.1 THE AIM OF EXERCISING .................................................................................................. 33 7.2 FREQUENCY OF EXERCISES ................................................................................................ 33 7.3 TYPES OF EXERCISES ....................................................................................................... 33 7.4 REPORTING OF EXERCISES ................................................................................................ 33 7.5 REVIEW OF LOCAL EMERGENCY MANAGEMENT ARRANGEMENTS .............................................. 33 7.6 REVIEW OF LOCAL EMERGENCY MANAGEMENT COMMITTEE POSITIONS ..................................... 34 7.7 REVIEW OF RESOURCES REGISTER ...................................................................................... 34 Appendix 1 ....................................................................................................... 35 RESOURCE REGISTER ............................................................................................................... 35 Appendix 2. ...................................................................................................... 37 RISK REGISTER SCHEDULE ......................................................................................................... 37 Appendix 3. ...................................................................................................... 38 EVACUATION / WELFARE CENTRE INFORMATION ........................................................................... 38 Appendix 4 ....................................................................................................... 62 CRITICAL INFRASTRUCTURE ....................................................................................................... 62 Appendix 5 ....................................................................................................... 63 SPECIAL NEED GROUPS ............................................................................................................ 63 Appendix 6 ....................................................................................................... 64 LOCAL DISTRICT MAPS ............................................................................................................ 64 Appendix 7 ....................................................................................................... 67 LEMC MEMBERSHIP AND CONTACT DETAILS ................................................................................ 67 Locality of Northampton Version 4 – June 2014 Page 3 Local Emergency Management Arrangements DISTRIBUTION LIST Organisation Location/Officer No of Copies LOCALITY OF NORTHAMPTON Locality of Northampton President 1 Locality of Northampton CEO 1 Locality of Northampton DCEO 1 Locality of Northampton Ranger / CBFCO 1 LOCAL EMERGENCY MANAGEMENT COMMITTEE LEMC Chairperson 1 WA Police Northampton Police Station 1 Department for Child Protection& Geraldton 1 Family Support Health Services Northampton District Hospital 1 St John Ambulance Northampton Volunteers 1 Fire and Rescue Services Northampton Volunteers 1 NorthamptonDistrict High School Principal 1 St Mary’s Primary School Principal 1 SES Local Manager Kalbarri 1 DFES Regional Office Geraldton 1 DISTRICT EMERGENCY MANAGEMENT COMMITTEE STATE EMERGENCY MANAGEMENT COMMITTEE ADJOINING SHIRES Locality of Kalbarri LEMC 1 Shire of Shark Bay LEMC 1 Shire of Murchison LEMC 1 Shire of Chapman Valley LEMC 1 City of Greater Geraldton LEMC 1 For further details refer to Appendix 7. Locality of Northampton Version 4 – June 2014 Page 4 Local Emergency Management Arrangements RECORD OF AMENDMENTS Suggestions and comments from the community and stakeholders can help improve these arrangements and subsequent amendments. Feedback can include:  What you do and / or don’t like about the arrangements;  Unclear or incorrect expression;  Out of date information or practices;  Inadequacies; and  Errors, omissions or suggested improvements. To forward feedback, copy the relevant section, mark the proposed changes and forward to: Chairperson Northampton Local Emergency Management Committee Shire of Northampton PO Box 61 NORTHAMPTON WA 6535 The Chairperson will refer any correspondence to the LEMC for consideration and/or approval. Amendments promulgated are to be certified in the following table, when updated. Amendment Details of Amendment Amended by No. Date *Initial/Date Version 1 Dec 2013 Various DCEO / January 14 Version 2 Feb 2014 Various DCEO / February 14 Version 3 May 2014 Various DCEO/ May 14 Version 4 June 2014 Various DCEO/CEMO June 14 Version 5 September Various DCEO September 2014 2014 NOTE - *The person receiving the amendments should be responsible for replacing the pages as appropriate and also for completing the amendment record. Locality of Northampton Version 4 – June 2014 Page 5 Local Emergency Management Arrangements GLOSSARY OF TERMS For additional information in regards to the Glossary of Terms, refer to the current Emergency Management Western Australia Glossary. AUSTRALASIAN INTERSERVICE INCIDENT MANAGEMENT SYSTEM (AIIMS) – A nationally adopted structure to formalize a coordinated approach to emergency incident management. AIIMS STRUCTURE – The combination of facilities, equipment, personnel, procedures and communications operating within a common organizational structure with responsibility for the management of allocated resources to effectively accomplish stated objectives relating to an incident (AIIMS) COMBAT - take steps to eliminate or reduce the effects of a hazard on the community. COMBAT AGENCY – A combat agency prescribed under subsection (1) of the Emergency Management Act 2005 is to be a public authority or other person who or which, because of the agency’s functions under any written law or specialized knowledge, expertise and resources, is responsible for performing an emergency management activity prescribed by the regulations in relation to that agency. COMMUNITY EMERGENCY RISK MANAGEMENT – See RISK MANAGEMENT. COMPREHENSIVE APPROACH – The development of emergency and disaster arrangements to embrace the aspects of prevention, preparedness, response, and recovery (PPRR). PPRR are aspects of emergency management, not sequential phases. Syn. ‘disaster cycle’, ‘disaster phases’ and ‘PPRR’ COMMAND – The direction of members and resources of an organisation in the performance of the organisation's role and tasks. Authority to command is established in legislation or by agreement with an organisation. Command relates to organisations and operates vertically within an organisation. See also COMMAND and COORDINATION. CONTROL – The overall direction of emergency management activities in an emergency situation. Authority for control is established in legislation or in an emergency plan, and carries with it the responsibility for tasking and coordinating other organisations in accordance with the needs of the situation. Control relates to situations and operates horizontally across organisations. See also COMMAND and COORDINATION. CONTROLLING AGENCY – An agency nominated to control the response activities to a specified type of emergency. COORDINATION – The bringing together of organisations and elements to ensure an effective response, primarily concerned with the systematic acquisition and application of resources (organisation, manpower and equipment) in accordance with the requirements imposed by the threat or impact of an emergency. Coordination relates primarily to resources, and operates, vertically, within an organisation, as a function of the authority to command, and horizontally, across organisations, as a function of the authority to control. See also CONTROL and COMMAND. DISTRICT – means the municipality of the Locality of Northampton. EMERGENCY – An event, actual or imminent, which endangers or threatens to endanger life, property or the environment, and which requires a significant and coordinated response. EMERGENCY MANAGEMENT – The management of the adverse effects of an emergency including: Prevention – the mitigation or prevention of the probability of the occurrence of and the potential adverse effects of an emergency. Preparedness – preparation for response to an emergency Locality of Northampton Version 4 – June 2014 Page 6 Local Emergency Management Arrangements Response – the combating of the effects of an emergency, provision of emergency assistance for casualties, reduction of further damage and help to speed recovery and Recovery – the support of emergency affected communities in the reconstruction and restoration of physical infrastructure, the environment and community, psychosocial and economic wellbeing. EMERGENCY MANAGEMENT AGENCY – A hazard management agency (HMA), a combat agency or a support organisation. EMERGENCY RISK MANAGEMENT – A systematic process that produces a range of measures which contribute to the well-being of communities and the environment. SES –State Emergency Service. VFRS –Volunteer Fire & Rescue Service. VMR –Volunteer Marine Rescue. DFES – Dept of Fire & Emergency Services BFB – Bush Fire Brigade – established by a local government under the Bush Fires Act 1954. HAZARD (a) a cyclone, earthquake, flood, storm, tsunami or other natural event (b) a fire (c) a road, rail or air crash (d) a plague or an epidemic (e) a terrorist act as defined in The Criminal Code section 100.1 set out in the Schedule to the Criminal Code Act 1995 of the Commonwealth (f) any other event, situation or condition that is capable or causing or resulting in (i) loss of life, prejudice to the safety or harm to the health of persons or animals or (ii) destruction of or damage to property or any part of the environment and is prescribed by the regulations HAZARD MANAGEMENT AGENCY (HMA) – A public authority or other person, prescribed by regulations because of that agency’s functions under any written law or because of its specialized knowledge, expertise and resources, to be responsible for the emergency management or an aspect of emergency management of a hazard for a part or the whole of the State. INCIDENT – An event, accidentally or deliberately caused, which requires a response from one or more of the statutory emergency response agencies. A sudden event which, but for mitigating circumstances, could have resulted in an accident. An emergency event or series of events which requires a response from one or more of the statutory response agencies. See also ACCIDENT, EMERGENCY and DISASTER. INCIDENT AREA (IA) – The area defined by the Incident Controller for which they have responsibility for the overall management and control of an incident. INCIDENT CONTROLLER – The person appointed by the Hazard Management Agency for the overall management of an incident within a designated incident area INCIDENT MANAGER – See INCIDENT CONTROLLER Locality of Northampton Version 4 – June 2014 Page 7 Local Emergency Management Arrangements INCIDENT MANAGEMENT TEAM (IMT) – A group of incident management personnel comprising the incident controller, and the personnel he or she appoints to be responsible for the functions of operations, planning and logistics. The team headed by the incident manager which is responsible for the overall control of the incident. INCIDENT SUPPORT GROUP (ISG) – A group of agency/organisation liaison officers convened and chaired by the Incident Controller to provide agency specific expert advice and support in relation to operational response to the incident. LG – Local Government meaning the Locality of Northampton. LIFELINES – The public facilities and systems that provide basic life support services such as water, energy, sanitation, communications and transportation. Systems or networks that provide services on which the well-being of the community depends. LOCAL EMERGENCY COORDINATOR (LEC) - That person designated by the Commissioner of Police to be the Local Emergency Coordinator with responsibility for ensuring that the roles and functions of the respective Local Emergency Management Committee are performed, and assisting the Hazard Management Agency in the provision of a coordinated multi-agency response during Incidents and Operations. LOCAL EMERGENCY MANAGEMENT COMMITTEE (LEMC) – Based on either local government boundaries or emergency management sub-districts. Chaired by the Locality President (or a delegated person) with the Local Emergency Coordinator, whose jurisdiction covers the local government area concerned, as the Deputy Chair, Executive support should be provided by the local government. MUNICIPALITY – Means the district of the Locality of Northampton. OPERATIONS – The direction, supervision and implementation of tactics in accordance with the Incident Action Plan. See also EMERGENCY OPERATION. OPERATIONAL AREA (OA) – The area defined by the Operational Area Manager for which they have overall responsibility for the strategic management of an emergency. This area may include one or more Incident Areas. PREVENTION – Regulatory and physical measures to ensure that emergencies are prevented, or their effects mitigated. Measures to eliminate or reduce the incidence or severity of emergencies. See also COMPREHENSIVE APPROACH. PREPAREDNESS – Arrangements to ensure that, should an emergency occur, all those resources and services which are needed to cope with the effects can be efficiently mobilised and deployed. Measures to ensure that, should an emergency occur, communities, resources and services are capable of coping with the effects. See also COMPREHENSIVE APPROACH. RESPONSE – Actions taken in anticipation of, during, and immediately after an emergency to ensure that its effects are minimised and that people affected are given immediate relief and support. Measures taken in anticipation of, during and immediately after an emergency to ensure its effects are minimised. See also COMPREHENSIVE APPROACH. RECOVERY – The coordinated process of supporting emergency-affected communities in reconstruction of the physical infrastructure and restoration of emotional, social, economic and physical well-being. RISK – A concept used to describe the likelihood of harmful consequences arising from the interaction of hazards, communities and the environment. The chance of something happening that will have an impact upon objectives. It is measured in terms of consequences and likelihood. Locality of Northampton Version 4 – June 2014 Page 8