m Am.*: n ^. &a y * UMASS/AMHERST * 3120bb DE7E T3fll 1 G0VERM>m - norm, m collectS ^ts may 11 < ^ pA c 1995 "<H Unii **&$%*** Office of the State Comptroller Digitized by the Internet Archive 2012 with funding from in Member Boston Library Consortium Libraries http://archive.org/details/easydoctutorialOOmass INTRODUCTION TO EASYDOC MMARS EasyDoc is a new way for state-wide document processing that enhances and improves functionality. EasyDoc makes document entry and management more efficient and increases MMARS system-navigation flexibility. By creating more intuitive commands and functions, MMARS EasyDoc makes document processing less cryptic and easier to understand. Every user will need to understand EasyDoc and how to use the new functionality it brings to MMARS. This tutorial is designed to introduce you to EasyDoc in a self-paced manner. On completion of the tutorial, you will learn: 1 About the redesign of: . a. Document Start-Up Screen SUSF b. c. Document Action Line To use EasyDoc to: a. Create and process new documents b. Pause out of and return to a document c. View the status of existing documents on SUSF d. Access an existing document e. Change an existing document f. Mark multiple documents for processing Office of the Comptroller - EasyDoc Page 1 MMARS Logon Procedures for Training MMARS The following are the instructions for logging into the Training Database in using your "UAID" (Universal Access ID). At the OMIS Gateway Screen: UAID 1) Enter your - 6 characters 2) Tab down and enter your password - 8 characters At the Selection Menu: 1) Tab to the "CICSTST" selection on the menu. MMARS 2) Press Enter - This will bring you to News At the News Menu: MMARS 1) Enter "7" for Training 2) Press Enter 3) <PF1 > to page forward through the news (Read your news!) 4) Press Enter to continue MMARS At the Main Menu Screen: 1) Enter "1" for Document Processing 2) Press Enter Office of the Comptroller - EasyDoc Page 2 . Objectives: 1 You will understand the redesign of the Document Start-Up Screen 2. You will create and process documents using the new functionality You no longer have to go to the MMARS Document and Batch Start Up Screen to enter a document. This process has been eliminated and now you can do all document processing right from the Suspense File (SUSF). Go to the Document Suspense File Inquiry (SUSF) MMARS: There are two ways to get to this screen in MMARS 1) If at the Main Menu select "1" for Document Processing and press the < Enter> key. This will take you directly to the SUSF screen. MM MM MM MM AA RRRRRRRRRRRR SSSSSSSSSSSS MMMM MMMM MMMM MMMM AAAA RR RR SS MM MM MM MM MM MM MM MM AA AA RR RR SS MM MM MM MM HM HM MM HM AA AA RRRRRRRRRRRR SSSSSSSSSSSS MM MMMM MM MM MMMM MM AAAAAAAAAA RR R SS I MM MM MM MM MM MM AA AA RR RR SS MM MM MM MM AA AA RR RR SS MM MM MM MM AA AA RR RR SSSSSSSSSSSS MAIN MENU **** 1. DOCUMENT PROCESSING (SUSF) 2. TABLES ATID INQUIRIES (MTIH) 3. DEPARTMEfIT MESSAGES (DHSS) 99. LOGOFF MAKE A SELECTKM FROM THE LIST ABOVE COMMAND: 1 **Note: New Features (DMSS) is being taken off the Main Menu selection and will be located on the Files and Tables Main Menu as a separate selection. Office of the Comptroller - EasyDoc Page 3 2) If inside MMARS place an "N" in the Action field and type MSUSF" in the Screen field and press the < Enter> key. This will also take you to the SUSF screen no matter MMARS. where you are in ACTION: N SCREEN: SUSF H M A R S 10/11/94 15:20:06 FILES AND TABLES MAIN MENU SELECT DESIRED SCREEN BY ENTERING ANY CHARACTER IN ( ) ) APPROP AND BUDGETS MENU ( ) EXPENDITURES MENU ) GENERAL ACCOUNTING MENU ( ) REVENUE MENU COST ACCOUNTING MENU EXTENDED PURCHASING MENU ) ( ) ) FIXED ASSETS MENU ( ) MONTHLY SPENDING MENU INTERDEPARTMENTAL MENU PROJECT ACCT & REPORTING MENU ) ( ) SUSPENSE FILE MANAGEMENT MENU DOCUMENT DISTRIBUTION MENU ) ( ) NEW FEATURES MENU ) PUT 'S' IN ACTION AND HIT ENTER IF NO MENU SELECTIONS ARE DISPLAYED Your screen should now look like Figure 1 below. ACTION: S SCREEN: SUSF M M A R S (8) 09/28/94 15:19:01 DOCUMENT SUSPENSE FILE INQUIRY FUNCTION: (A) S E ••--BATCH ID --DOCUMENT ID LAST LAST L TRAN DEPT NUMBER TRAN DEPT ORG NUMBER STAT APPRV OATE USER (C) 00 (D)( E ) 01 02 03 04 05 06 07 08 09 10 11 12 13 (Figure 1) This is where you will begin to enter all new documents in MMARS. Office of the Comptroller - EasyDoc Page 4