OOFFFFIICCEE OOFF TTHHEE SSPPEECCIIAALL IINNSSPPEECCTTOORR GGEENNEERRAALL FFOORR IIRRAAQQ RREECCOONNSSTTRRUUCCTTIIOONN AAALLL AAALLLWWWAAAIIIYYYAAA MMMAAATTTEEERRRNNNIIITTTYYY HHHOOOSSSPPPIIITTTAAALLL BBBAAAGGGHHHDDDAAADDD,,, IIIRRRAAAQQQ SSSIIIGGGIIIRRR PPPAAA---000666---000666444 JJJAAANNNUUUAAARRRYYY 888,,, 222000000777 Report Documentation Page Form Approved OMB No. 0704-0188 Public reporting burden for the collection of information is estimated to average 1 hour per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington VA 22202-4302. Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to a penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. 1. REPORT DATE 3. DATES COVERED 08 JAN 2007 2. REPORT TYPE 00-00-2007 to 00-00-2007 4. TITLE AND SUBTITLE 5a. CONTRACT NUMBER Al Alwaiya Maternity Hospital Baghdad, Iraq 5b. GRANT NUMBER 5c. PROGRAM ELEMENT NUMBER 6. AUTHOR(S) 5d. PROJECT NUMBER 5e. TASK NUMBER 5f. WORK UNIT NUMBER 7. PERFORMING ORGANIZATION NAME(S) AND ADDRESS(ES) 8. PERFORMING ORGANIZATION Office of the Special Inspector General for Iraq Reconstruction,400 Army REPORT NUMBER Navy Drive,Arlington,VA,22202 9. SPONSORING/MONITORING AGENCY NAME(S) AND ADDRESS(ES) 10. SPONSOR/MONITOR’S ACRONYM(S) 11. SPONSOR/MONITOR’S REPORT NUMBER(S) 12. DISTRIBUTION/AVAILABILITY STATEMENT Approved for public release; distribution unlimited 13. SUPPLEMENTARY NOTES 14. ABSTRACT 15. SUBJECT TERMS 16. SECURITY CLASSIFICATION OF: 17. LIMITATION OF 18. NUMBER 19a. NAME OF ABSTRACT OF PAGES RESPONSIBLE PERSON a. REPORT b. ABSTRACT c. THIS PAGE Same as 26 unclassified unclassified unclassified Report (SAR) Standard Form 298 (Rev. 8-98) Prescribed by ANSI Std Z39-18 SPECIAL INSPECTOR GENERAL FOR IRAQ RECONSTRUCTION January 8, 2007 MEMORANDUM FOR DIRECTOR, IRAQ RECONSTRUCTION MANAGEMENT OFFICE COMMANDING GENERAL, GULF REGION DIVISION, U.S. ARMY CORPS OF ENGINEERS SUBJECT: Report on Project Assessment of the Al Alwaiya Maternity Hospital, Baghdad, Iraq (Report Number SIGIR-PA-06-064) We are providing this project assessment report for your information and use. We assessed the design and construction work being performed at the Al Alwaiya Maternity Hospital, Baghdad, Iraq to determine its status and whether intended objectives will be achieved. This assessment was made to provide you and other interested parties with real-time information on a relief and reconstruction project underway and in order to enable appropriate action to be taken, if warranted. The assessment team included an engineer/inspector and an auditor/inspector. This report does not contain any negative findings. As a result, no recommendations for corrective action were made and further management comments are not requested. We appreciate the courtesies extended to our staff. If you have any questions please contact Mr. Brian Flynn at [email protected] or at 914-360-0607. For public or congressional queries concerning this report, please contact SIGIR Congressional and Public Affairs at [email protected] or at (703) 428-1100. Stuart W. Bowen, Jr. Inspector General i Special Inspector General for Iraq Reconstruction SIGIR PA-06-064 January 8, 2007 Al Alwaiya Maternity Hospital, Baghdad, Iraq Synopsis Introduction. This project assessment was initiated as part of our continuing assessments of selected sector reconstruction activities for Facilities and Transportation. The overall objectives were to determine whether selected sector reconstruction contractors were complying with the terms of their contracts or task orders and to evaluate the effectiveness of the monitoring and controls exercised by administrative quality assurance and contract officers. We conducted this project assessment in accordance with the Quality Standards for Inspections issued by the President’s Council on Integrity and Efficiency. The assessment team included a professional engineer/inspector and an auditor/inspector. The Al Alwaiya Children’s Hospital project was part of a Task Order to rehabilitate the maternity and pediatric hospitals located in southern Iraq. The Task Order noted that the existing hospital facilities were insufficient in fulfilling functional and cleanliness requirements and had fallen into a state of disrepair. The major focus of the contract was the completion and the installation of new updated equipment and critical facility systems including mechanical, electrical, structural, and sanitary systems. Project Assessment Objectives. The objective of this project assessment was to provide real-time relief and reconstruction project information to interested parties in order to enable appropriate action, when warranted. Specifically, we determined whether: 1. Project components were adequately designed prior to construction or installation; 2. Construction or rehabilitation met the standards of the design; 3. The Contractor’s Quality Control plan and the U.S. Government’s Quality Assurance program were adequate; 4. Sustainability was addressed in the contract or task order for the project; and 5. Project results were consistent with original objectives. Conclusions. The assessment determined that: 1. The design provided to the assessment team was sufficient to renovate the facility. The design included architectural, electrical, mechanical, and plumbing drawings. Design drawings and specifications appeared to be complete and consistent with the requirements of the contract. The design, coupled with a consistent bill of quantities, provides enough information and detail for the contractor to renovate and modernize the Al Alwaiya Maternity Hospital. 2. Based upon the review of the U.S. Army Corps of Engineers Quality Assurance reports and construction photos, and our site visits, the work observed appeared to be consistent with the standards of the contract design. The U.S. Army Corps of Engineers Deputy Resident Engineer and staff capably managed the project. As a result, the city of Baghdad should receive a renovated and modernized Maternity Hospital. i 3. The contractor’s Quality Control plan was sufficiently detailed to effectively guide the contractor’s quality management program. The contractor submitted a Quality Control plan, which based on our review, met the standards addressed in Engineering Regulation 1180-1-6 (Construction Quality Management). The contractor submitted Quality Control reports on a daily basis, which were reviewed by the U.S. Army Corps of Engineers Deputy Resident Engineer. The Quality Control reports did not always include sufficiently complete daily observations of what occurred at the site, problems encountered at the site that required corrective actions, or solutions achieved to correct problems at the site. In addition, the contractor did not maintain deficiency logs to document problems noted with construction/renovation activities. The Government Quality Assurance program was effective in monitoring the contractor’s Quality Control program. The U.S. Army Corps of Engineers Quality Assurance Representative maintained daily Quality Assurance reports that documented any deficiencies noted at the site. Based on our review, we found the Quality Assurance Representative’s reports to be sufficiently complete, accurate, and timely. In addition to containing project specific information to document construction progress and highlight deficiencies, the Quality Assurance Representative also supplemented them with detailed photographs that reinforced the narrative information provided in the reports. The Quality Assurance Representative did maintain a Quality Assurance deficiency log, and the Deputy Resident Engineer and the Quality Assurance Representative ensured deficiencies cited during Quality Assurance inspections were corrected. 4. Sustainability was addressed in the task order requirements. The task order required a one-year warranty for all building equipment, construction, and components and commonly offered extended warranties for equipment and machinery purchased. In addition, the Task Order required three copies of legible operation and maintenance manuals in English and Arabic for all new equipment, finishes, fixtures, and hardware. 5. The Al Alwaiya Maternity Hospital Modernization project results, to date, are consistent with the original contract objectives. As a result of the renovation/modernization, this hospital will be able to adequately provide healthcare to the local Iraqi citizens it serves. Specifically, the renovation will increase the number of beds the hospital can support and will improve the mechanical, electrical, structural, and sanitary systems within the hospital. Recommendations and Management Comments. This report does not contain any negative findings or recommendations for corrective action. Although management comments were not required, the Commanding General, Gulf Region Division of the U.S. Army Corps of Engineers, provided comments concurring with the draft report. ii Table of Contents Synopsis i Introduction Objective of the Project Assessment 1 Pre-Site Assessment Background 1 Contract, Task Order and Costs 1 Project Objective 2 Description of Facility (preconstruction) 2 Scope of Work of the Task Order 2 Current Project Design and Specifications 5 Site Assessment Work Completed 6 Work in Progress 9 Project Quality Management Contractor’s Quality Control Program 14 Government’s Quality Assurance 14 Project Sustainability 14 Conclusions 15 Recommendations and Management Comments 16 Appendixes A. Scope and Methodology 17 B. Acronyms 18 C. Report Distribution 19 D. Assessment Team Members 21 Introduction Objective of the Project Assessment The objective of this project assessment was to provide real-time relief and reconstruction project information to interested parties in order to enable appropriate action, when warranted. Specifically, we determined whether: 1. Project components were adequately designed prior to construction or installation; 2. Construction or rehabilitation met the standards of the design; 3. The Contractor’s Quality Control (QC) plan and the U.S. Government’s Quality Assurance (QA) program were adequate; 4. Sustainability was addressed in the contract or task order for the project; and 5. Project results were consistent with original objectives. Pre-Site Assessment Background Contract, Task Order, and Costs The Al Alwaiya Maternity Hospital Modernization Project was originally to be completed under Contract W914NS-04-D-0006, dated 25 March 2004. Task Order (TO) 0006 of Contract W914NS-04-D-0006 was originally a design/build type contract; however, the contract was to be re-negotiated to a fixed-price contract after completion of the 65% design. The Coalition Provisional Authority (CPA) awarded the contract to Parsons Delaware, Inc. There were 12 modifications to the initial contract. • Modification #01, issued 8 April 2005, executed a business name change for the contractor from Parsons Delaware to Parsons Global Services, Inc. • Modification #02, issued 25 May 2004, identified that only warranted Contracting Officers within the Baghdad Contracting Office with the appropriate level of authority and dollar threshold limitation can execute contractual documents related to this contract and its associated TOs. • Modification #03, unsigned but dated 2 June 2004, supplemented existing contract language located within Federal Acquisition Regulation (FAR) 52.216-7, “Allowable Cost and Payment (Dec 2002)” by stating invoices/vouchers shall be submitted directly to the Defense Contract Audit Agency (DCAA) offices for review and provisional approval and to the U.S. Army Corps of Engineers (USACE) Finance Center Millington. • Modification #04, issued 4 July 2004, changed the CPA Contracting Office to the Project and Contracting Office (PCO). • Modification #05, issued 12 October 2004, transferred administrative responsibility for TOs issued for this contract to the USACE Gulf Region Division (GRD). The contracting officer reserved the right to modify this delegation for specific TOs. • Modification #06, issued 16 November 2004, added Contract Line Item Numbers (CLINs) 0001 through 0008 and FAR clause 52.217-9. • Modification #07, issued 2 March 2005, clarified the invoicing process and defined what was considered a Proper Invoice for payment purposes. • Modification #08, issued 3 March 2005, constituted a formal Notice to Proceed (NTP) for contractors to use transponders on security vehicles used 1 to accompany what the contractors seem to be high value cargo convoys and critical personnel moving into and throughout Iraq. • Modification #09, issued 1 June 2005, rescinded Modification #07. • Modification #10, issued 8 August 2005, incorporated Contract Clause DFARS 252-245.7001, “Reports of Government Property (May 1994)” into the Contract. • Modification #11, issued 8 August 2005, transferred administrative responsibility for TOs issued for this contract to the USACE GRD directly, in accordance with the Memorandum of Understanding between the Joint Contracting Command – Iraq/Afghanistan (JCC-I/A) and GRD Business Management Director, signed 21 July 2005. The contracting officer reserved the right to modify or terminate delegation for specific TOs at any time. • Modification #12, issued 25 August 2005, amended the Award Fee Plan. In May 2006, the PCO, the successor to the CPA, novated its contract with the prime contractor, Parsons Global Services, Inc., and awarded on 11 May 2006, Contract W91GXZ-06-C-0011, a 45 day bridge contract, to the Parsons Global Services, Inc.’s subcontractor, the Rukin Al-Zawraa Company. The Al Alwaiya Maternity Hospital Modernization project is being completed under Contract W91GXZ-06-C- 0011, in the amount of $298,431.40. There is one modification for this contract. • Modification #01, issued 24 June 2006, increased the contract cost by $1,688,030.60, from $298,431.40 to $1,986,462. Project Objective Based on the original TO with Parsons, the objective was to rehabilitate the maternity and pediatric hospitals located throughout governorates in southern Iraq, which included the Al Alwaiya Maternity Hospital. The TO noted the existing hospital facilities were insufficient in fulfilling functional and cleanliness requirements and had fallen into a state of disrepair. Subsequent to the termination of the Parsons contract, the follow-on contract objective was to continue the current progress of reworking the hospital’s infrastructure and to complete the renovation. According to the contract scope of work (SOW), the major focus of the contract was the completion and the installation of new updated equipment and critical facility systems including mechanical, electrical, structural, and sanitary systems. Description of the Facility (pre-construction) The description of the facility (pre-construction) was based on information obtained from the USACE project file. The Al Alwaiya Maternity Hospital, located in central Baghdad, was constructed in 1969. Prior to the start of the renovation project, the hospital capacity was 300 beds. When the project began, the hospital’s infrastructure was in very poor condition. The USACE reported the hospital was only capable of supporting 70 beds out of the original 300. An assessment of the hospital prior to the renovation project documented significant problems with the hospital’s mechanical, electrical, structural, and sanitary systems. Scope of Work of the Task Order and Follow-On Contract The SOW for the original Parsons TO included an investigation phase, as well as a design and construction phase. The TO Statement of Requirements and Specifications (SRS) included requirements for the following work items: 2 • Site work (demolition and clean up) • Plumbing (sewer, water storage and distribution, reverse osmosis water purification unit, boilers, water heaters) • Mechanical (heating, ventilation and air conditioning (HVAC), incinerator, elevators, medical gas system) • Electrical (electrical service from main power source to distribution panels, lighting and outlets, communications, fire alarm system, public address system) • Structural (repairs to structural components—beams, columns, floor system, roofing) • Security (grilles over window and doors, fencing) • Architectural (windows and doors, exterior and interior walls, ceilings, floors, medical treatment spaces, toilet rooms, office spaces/meeting rooms, kitchen, hallways, patient rooms) • Cleanup The follow-on contract SOW after Parsons’ termination included essentially the same scope as above. In addition, the SOW also included: • Punch list items remaining for completed hospital facilities • Remaining work in the current facilities underway Figure 1 provides a layout of the hospital site’s buildings/facilities. In the legend, the buildings that had been renovated under the Parsons contract are highlighted. building B1 (women’s health and laboratory) consists of a front portion and a rear section. The building’s first two floors (ground and 1st) consist of treatment rooms, laboratories, patient rooms, and store rooms. The second floor serves as a residence hall for doctors while at the hospital. At the time of our assessment, the renovation of the front section of B1 was complete (except for punch list items). Renovation of the rear section was in progress on the ground floor, but the rear section first and second floors were complete. 3 B10 B8 B9 B5 B1 B3 B2 B7 B6 B4 Legend Bldg. No. Description # of Floors B1 (Front) Women’s Health and Laboratory 3 B1 (Rear) Women’s Health and Laboratory 3 B2 Operation and Maternity Theater 2 B3 Wards 2 B4 Premature Baby and Wards 1 B5 Consultant Clinic and Emergency 1 B6 Outpatient Clinic and Administration Dept. 2 B7 Maintenance Office 1 B8 Kitchen and Laundry 1 B9 Wards 2 B81-B84 Utility Rooms 1 B10 Wards 2 Completed renovation at time of assessment Figure 1. Al Alwaiya maternity hospital buildings and renovation status 4