Dr B R Ambedkar National Institute of Technology Jalandhar Office Order In supersession of all previous orders, various academic and administrative responsibilities are hereby assigned to the faculty/staff members as per Annexure ‘A’. These duties are being assigned to them, for a period of one year, in the institute and public interest in addition to their own academic and research duties and responsibilities in the department, with immediate effect. These additional responsibilities are assigned without any extra remuneration and incentive, excluding the cases of Deans/Chief Warden. The Coordinators are empowered to constitute their team(s) of at least three faculty members to facilitate and complete the assigned duties timely. The Coordinator/Chairman should co-opt one staff member/student member in their team wherever necessary for decision- making and implementation of their decisions. Further, it is advised that every Coordinator shall report in writing, regarding the activities undertaken by them to concerned Dean/Designated Officer. This should be done at least once in a month. Dean/Designated Officer shall be holding meetings at least once in two months and submit a report to the Director regarding the progress of the activities undertaken by them under his guidance. Besides these assigned duties and responsibilities, the Undersigned may assign any other duty/responsibility in addition to the duties mentioned in this order as and when required. DIRECTOR No.: NITJ / DIR / 2015 Dated: 31 January 2015 Copy to: 1. Hon’ble Chairman, Board of Governors for information. 2. All Deans/All Heads of Depts./ Section Officers. 3. All Concerned Faculty Members. 4. Registrar. 1 Annexure-A Committee of Deans S. No. Designation Name of the Faculty Member 1. Dean (Academic) Dr S P Singh 2. Dean (Planning and Development) Dr A K Agnihotri 3. Dean (Students Welfare) Dr Jaspal Singh 4. Dean (Research and Consultancy) Dr Arun Khosla 5. Dean( Faculty Welfare) Dr N C Kothiyal 6. Associate Dean (Academic-PG) Dr N Bhowmick 7. Associate Dean (Academic-UG) Dr Raman Bedi 8. Associate Dean (Planning and Development) Dr S K Pahuja 9. Associate Dean (Students Welfare) Dr Subhash Chander 10. Associate Dean (Research and Consultancy) Dr Ajay Bansal 11. Associate Dean (Faculty Welfare) Dr Renu Gupta 12. Registrar Dr Sarabjit Singh The Deans Committee, which would meet at-least once every month for discussing major policy measures and matters, with Director as Chairman. The following are mandatory functionaries 1. Appellant Authority : Professor S Ghosh 2. CPIO : Registrar 3. Chief Vigilance Officer : Dr Rajiv Jindal 2 4. Women Cell Coordinator :Dr Indu Saini S. Designation Name of the faculty Responsibilities No. Member A Dean (Planning & Dr A K Agnihotri As per statutes and as assigned by the Director Development) AA Associate Dean Dr S K Pahuja As assigned by the Dean (P&D) and/or Director (P&D) To plan and advise on efficient utilization of available space in the campus To advise on maintenance and renovation of existing buildings, Labs, room, lecture hall, staff colony etc. To Repair and maintenance of Civil and Electrical Works Help in Outsourcing of services To coordinate between different departments on requirement of additional facilities and plan to create the same. To prepare preliminary drawings and designs of the new works to be carried out in the institute. To plan proper pitched roads and pedestrian walkways. To plan energy efficient buildings which are also environmental friendly To advise on design of interior and exteriors for better utilization and looks of various institute building. To arrange for the agenda and organization of the meeting for procurement of equipments. To plan electrical power supply system on campus To initiate energy conservation drives for controlling the load and energy consumption. To plan and monitor efficient lighting system, solar power in the campus. To establish safe and efficient maintenance system of electricity supply and utilization 3 S. Designation Name of the faculty Responsibilities No. Member A-1 Guest House Dr Harsh Manchanda To coordinate the upkeep of the guest house(s). To Improve the food quality To maintain the records as required under administrative and financial laws and make it self sustainable To develop smooth booking system in the guest house for institute guests and visitors. To suggest measures for improvement of facilities in guest house A-2 Coordinator, Dr Vishal Sharma To coordinate the activities related with publication of institute Institute newsletter regularly and in time. Newsletter/Brochure To ensure that the activities carried out by the institution are hosted on the website. To make the news letter as a brand building mechanism for the institute. To coordinate the activities related with the publication of the institute magazine. A-3 Coordinator, Dr S S Bhaduria To coordinate the upkeep and smooth functioning of the Institute Amenities canteen(s) in Institute area. To suggest measures for improvement of facilities in the canteens. A-4 Coordinator, Mr S K Tiwari To plan and advise on the policy on efficient and effective use of Transportation institute vehicles. To make necessary arrangements for the travel of the institute guests. To replace vehicles after their useful life as per norms. To take necessary measures as deemed necessary for discharge of the responsibility. To purchase additional vehicles for the institution as per the requirements. To arrange for vehicles for student tours and industrial visits. 4 S. Designation Name of the faculty Responsibilities No. Member A-5 Coordinator, Water Dr Vinay Midha To take measure on conservation and to optimize the use of Management and water. Waste Disposal and To ensure best quality drinking water in the campus. Horticulture To monitor and advise on the disposal of solid waste and sewage. To monitor and advise on the greening of the campus. To monitor and advise on the waste-water disposal system and its maintenance etc To develop new and additional rain-water harvesting systems. To renovate the existing water and sewer lines. To design an effective mechanism for utilization of the manure produced from waste. To coordinate with horticulture section for effective use of grey water to minimize use of drinking water. To maintain the existing plantation and improve further greenery on the campus To plan, develop and expand green area To coordinate with external agencies for mass plantation To work together with coordinator water management Designation Name of the faculty Responsibilities S. No Member B Dean (Academic) Dr S P Singh As per statutes and as assigned by the Director BA Associate Dean (PG) Dr N Bhowmick As assigned by the Dean (A) and/or the Director To monitor the classes of PG Courses and to ensure that all theory and practical classes are taken by assigned teachers as per time table. 5 Designation Name of the faculty Responsibilities S. No Member Senate, BOAC and Accreditation Issues BB Associate Dean (UG) Dr Raman Bedi As assigned by the Dean (A) and/or the Director To monitor the classes of UG Courses and to ensure that all theory and practical classes are taken by assigned teachers as per time table. Senate, BOAC and Accreditation Issues B-1 Coordinator, Time Dr R R Sinha To prepare institute time table at all levels. Table and Class To coordinate and finalize the department time-tables. Room Infrastructure To ensure proper facilities in the class rooms. Management To advise on infrastructure facilities required in the class rooms. To advise on future requirement of class rooms vis-à-vis addition of new programs. To upgrade the lecture rooms with modem audio video, internet facilities. To ensure availability of class room to every course. B-2 Coordinator, Dr Sarabjeet Singh To plan and coordinate to conduct of Convocation. Convocation Bal B-3 Coordinator, UG Dr R K Sankaria To coordinate between the State/Central Government on the Scholarships issue of Scholarship. To devise mechanisms to increase the number of scholarships from external organizations. To create and announce scholarships for needy students. To coordinate along with Coordinator alumni for collection of funds for scholarships. To institutionalize and maintain existing scholarships from various industries. To coordinate between the UG coordinator of the departments on the issue of UG Scholarship. 6 Designation Name of the faculty Responsibilities S. No Member B-4 Coordinator, PG Dr Jatinder Kumar To coordinate between the UG coordinator of the departments Scholarships on the issue of PG Scholarship. To devise mechanisms to increase the number of scholarships from external funding agencies. S. Designation Name of Faculty Responsibilities No. Member C Dean (Students Dr Jaspal Singh As per Statutes and as assigned by the Director Welfare) CA Associate Dean (SW) Dr Subhash Chander As per Statutes and as assigned by DSW and the Director C-1 Coordinator, Cultural Dr Mamta Khosla To plan and conduct cultural related activities within the Activities and framework of academic calendar. Creative Arts To coordinate with other NITs and other technical institution for participation in cultural activities. To coordinate the SPIC MACAY programmes and other performances. To encourage students participation in creative Art Activities. To broaden the width and breadth of the scope of working with Alumni of the institution. To plan for establishment of additional Alumni Chapters in India and abroad. To plan alumni meets within the country and abroad. To interact with Alumni for seeking, suggestion and support for institutions development, Scholarships, financial support in the Brand Building exercise of the Institute. To interact and coordinate activities for associate members of alumni association 7 S. Designation Name of Faculty Responsibilities No. Member C-2 Coordinator, Mr. N Basak To monitor the working of Health Centre and suggest measures Medical Facilities for improvement in the present system. To suggest mechanism for the speedy procurement of essential medicines. Any other matter related with functioning of health centre in consultation with Medical Officer(s) of the institute. To organize health camps for students, staff and faculty. To plan for developing testing facilities in the institute as deemed necessary. C-3 Coordinator, Sports Dr G S Dhaliwal To organize competitions and events related to games To plan maintenance and new facilities for games. Draw schedule in consultation with Captains of the Sports To make transparent policy on selection of teams to be send for outside participation To coordinate NSO activities. C-4 Coordinator, NCC Dr D K Shukla To coordinate NCC activities C-5 Coordinator, NSS Dr Rizwan A Khan To coordinate NSS activities S. Designation Name of Faculty Responsibilities No. Member D Dean (Faculty Dr N C Kothiyal As per Statutes and as assigned by the Director Welfare) DA Associate Dean (FW) Dr Renu Gupta As Assigned by DFW and/or the Director To facilitate recruitment of new faculty members, To facilitate implementation of new appraisal system To identify and plan training needs of internal faculty members. D-1 Coordinator, Dr K S Nagla To be Liaison Officer of the Institute with other agencies for the SC/ST/OBC/Persons said purpose. with Disability 8 S. Designation Name of Faculty Responsibilities No. Member (PWD) Development To ensure adherence to various orders and instruction and Liaison Officer pertaining to the reservation policy. To ensure that other admissible benefits to SC/ST/OBC/Persons with Disabilities (PWD) students reach to beneficiaries and counsel them. Plan and execute development programmes for the SC/ST students. To conduct annual inspection of the roaster maintained. To scrutinize properly all proposals for de-reservation and to clarify that these are inevitable and all steps prescribed as provided by rules have been taken in this regard. To report any case of negligence to the administration. To maintain liaison with other agencies for welfare of such categories. To coordinate with Coordinator Campus Development Maintenance and Execution for making all places PWD friendly. D-2 Coordinator, Faculty Dr Sangeeta Garg To develop the Continuing Education Centre. Development and To facilitate in organization of the conferences, seminars, Continuing summer/winter school, refresher courses. Education (CEP Cell) To facilitate Institute/Industry expert lectures etc. To plan training programmes, etc for Faculty, Staff and other professionals. To take steps for getting funding from external agencies. D-3 Coordinator, Raj Dr A K Chaudhary To provide all assistance in translating the documents into Hindi Bhasha language To create material for Hindi version of Institute website. To promote Hindi as a Rashtra Bhasha To conduct awareness/training programmes for faculty/Staff/students to popularize Hindi. 9 S. Designation Name of Faculty Responsibilities No. Member E Dean (Research and Dr Arun Khosla As per statutes and as assigned by the Director Consultancy) EA Associate Dean Dr Ajay Bansal As assigned by the Dean and the Director (R&C) E-1 Coordinator, Video Dr Balwinder Raj To plan and procure hardware and software for e- Conferencing and E- classrooms/virtual classrooms. classrooms Maintenance of hardware and software Training to potential users To keep record of usage of such systems E-2 Coordinator, Dr Paramvir Singh To maintain and upgrade the telephone service in all areas of Communication campus To decide criteria of usage of faculty, HoDs, Deans etc. To procure latest hardware and software for effective communication system E-3 Coordinator, Prof B S Kaith To plan the community related initiatives with involvement of Community Students staff and their family members. Development To supervise the proper conduction of planned programmes. Program To monitor the progress of various projects of community and dissemination of technical know- how. To suggest community related projects for final year students. To get the feedback on community related programmes conducted. To prepare documents on impact of such programmes. E-4 Coordinator, Dr Ajay Gupta To take necessary measures for developing linkage with Industry Institute industries. Interaction and To facilitate to establish incubation centre's in the institutions. Sponsored Projects To initiate measures for joint collaborative research with industries. 10