- 1 - P DDrr.. BBaabbaassaahheebb AAmmbbeeddkkaarr MMaarraatthhwwaaddaa UUnniivveerrssiittyy,, AAuurraannggaabbaadd.. OORRDDIINNAANNCCEESS RReeccooggnniittiioonn ooff PPGG TTeeaacchheerrss,, RReesseeaarrcchh GGuuiiddeess AAnndd RReeggiissttrraattiioonn AAnndd EEvvaalluuaattiioonn PPrroocceesssseess ooff PPhh..DD.. DDeeggrreeee [[IImmpplliimmeenntteedd WWiitthh eeffffeecctt FFrroomm 1111//77//22000099]] - 2 - DDrr.. BBaabbaassaahheebb AAmmbbeeddkkaarr MMaarraatthhwwaaddaa UUnniivveerrssiittyy,, AAuurraannggaabbaadd.. AMENDED ORDINANCES (AS PER UGC GUIDELINES-IIIRD AMENDMENT) RELATING TO THE RECOGNITION OF PG TEACHERS, RESEARCH GUIDES AND REGISTRATION AND EVALUATION PROCESSES OF PHD DEGREE ORDINANCE STANDS AFTER AMENDMENTS Ordinance 167(A):- NORMS FOR RECOGNITION AS A POST-GRADUATE TEACHER The Teacher to be recognized as Post-Graduate Teacher should ful-fill the following norms:- 1. He/She should be an approved and permanent teacher having Five years of teaching experience in the relevant subject at Under-graduate level. OR 2. He/She should be an approved and permanent teacher with M. Phil (from UGC recognized university only) in the subject with four years of teaching experience in relevant subject at Under-graduate level. OR 3. He/She should be an approved and permanent teacher with Doctorate in the subject with three years of teaching experience in the relevant subject at Under-Graduate level. OR 4. A Doctorate in the subject and Master’s Degree in Second Class and Bachelor’s Degree at least in Second Class before 19 September, 1991with adequate teaching experience. 5. One who is directly recruited in the University Department through a duly constituted Selection Committee shall be deemed to be a recognized as Post Graduate Teacher. (B) NORMS FOR RECOGNITION AS A POST-GRADUATE TEACHER IN THE FACULTY OF ENGINEERING & TECHNOLOGY. 1. He/She should be an approved full time teacher in the Senior College/University. AND 2. He/She should possess a Master’s Degree in the relevant subject with at least five years of teaching experience at Under-graduate and / or Post-graduate level. (C) NORMS FOR RECOGNITION AS A POST-GRADUATE TEACHER IN LAW. The Teacher to be recognized as a Post-Graduate Teacher should fulfill the following norms. 1. He/She should be an approved and permanent teacher having five years of teaching experience at Under-graduate level i.e. LL.B. OR 2. He/She should be an approved and permanent teacher with Doctorate in Law with three years of teaching experience at Under-graduate level i.e. LL.B. OR 3. He/She should have master’s degree of Law and one who is a member of Bar Council with professional experience of 07 years. - 3 - (D) NORMS FOR RECOGNITION OF A TEACHER AS RESEARCH GUIDE FOR PhD DEGREE. A teacher to be recognized as PhD Guide should fulfill the following norms:- 1. He/She should be a permanent teacher in the university department or affiliated senior college or research center in the relevant subject. 2. He/She should have full time regular seven years teaching experience to the degree classes / professional experience in the relevant subject of which three years should be after obtaining PhD degree. 3. A regular teacher directly recruited in the university department shall be eligible to be recognized as a research guide with at least five years of teaching experience of which 3 years should be after obtaining PhD. 4. He/She should have five publications (other than Ph.D work) of recognized merit viz- articles, book reviews in the recognized academic journals or monographs, occasional papers project reports, entries in encyclopedia, etc at state / National / International level in concerned subject with Impact Factor. The subjects in which there are no Journals with desired IMPACT factors, the student must publish 2 papers in the standard refered journals. The list of minimum 10 such journals to be decided by HOD and two senior recognized supervisor (Professor). This list has to be approved by Vice-Chancellor. * The publication of doctoral thesis in book form is excluded. OR He / She should have experience of preparing the course material, for academic institutions like Universities, Open Universities, State Educational Boards, Text Books Bureau along with research papers of recognized merit. OR He / She should have at least two reference books to his / her credit which should be independent. 5. However, the BUTR on the recommendations of the Research & Recognition Committee may recognize a non-teacher with requisite at least 10 years professional or research experience. 6. A teacher who is recognized as a guide & working in the affiliated degree college will be allowed to register candidates for Ph.D. degree under his / her guidance only if the college /Institution is recognized as a Research Centre in the relevant subject or recognized laboratory / library Approved by the University. If the centre is not recognized then candidate (Certified by Supervisor) should identify and mention the place of research work (National lab/Recognized Research Centre / Institute of National Importance/Library) and must submit the record of his/her presence in that lab/place in each program report. 7. A recognized guide shall not be allowed to register a candidate for PhD. research who is blood related/closely related to him/her. 8. The maximum number of candidates to be enrolled for PhD. Research under supervising teachers from different cadres will be as follows: Professor Max 08 Students Vacancy depends on Reader/Associate Professor Max 08 Students willingness of the supervisor to Lecturer/Assistant Professor Max 08 Students guide in that accedemic year for the Proposed Research At each admission process of research guide should not be allotted more than 2 candidates at a time (including foreign students) Joint Supervision in case of inter disciplinary research, the main Supervisor Shall be from the Major subject and Co-Supervisor Shall be from Allied Subject. - 4 - F) 1. Unless the Thesis of a candidate has not submitted to the University, a guiding teacher should not submit / recommend new application for PhD registration of concerned student. Two foreign / NRI students may be allowed to the Research Guide as over and above quota. Professor: 2 Students (Foreign / NRI) Reader/Associate Professor: 2 Students (Foreign / NRI) Lecturer/Assistant Professor: 2 Students (Foreign / NRI) 2. In case a foreign national Student applies for registration at a Research Center in any of the affiliated colleges, the Vice-Chancellor may consider the case on merit. G) A recognized guide retiring from the service due to Superannuation, new registration of PhD research candidates may not be allowed after retirement. However, the old enrollment of the student should be continued till submission of their thesis & award of Ph.D. notification / Degree. BSR Professors and Emeritus Professors working in the departments be allowed to guide Ph.D Students during the tenure. H) A teacher who is a recognized guide of this University and who proceeds on lien outside of the University area may continue to guide the candidates already registered but is not entitled to register a fresh candidate during the lien period. A teacher proceeding on lien should assign the work of supervision to a co-guide in consultation with the Head. I) Cancellation of Guideship: Recognition granted as a research guide to teacher shall be cancelled, in case, a research guide involved in violation of rules such as gross administrative and academic lapses, financial irregularities, malpractices, willful and perpetual negligence of duties and activities involving moral turpitude. 1. No research scholar registers under him or submits the thesis for the award of Ph.D. degree within six years from the date of recognition. However in such cases, explanation of the concerned guide and opinion of the concerned Dean shall be submitted to the Vice-chancellor for consideration. 2. Does not publish at least five books in peered reviewed/(ISBN) research journals within five years from the date of recognition. OR Does not published at least two papers in International research journals (ISSN) from the date of recognition. OR 3. Involved in violation of rules such as gross administrative and academic lapses, financial irregularities and malpractices, willful and perpetual negligence of duties and activities involving moral turpitude. Ordinance 168 :- A teacher appointed in the University as a Professor or Associate Professor shall be deemed to be recognized as Research Guide of the University for the purposes of supervising the research students for the Ph.D. Degree in relevant subjects. - 5 - Ordinance 187:- Eligibility Criteria and Registration Process for PhD. 1) A candidate can register for PhD. degree who satisfies the following conditions:- (A) He/She should have the Masters Degree in the Faculties of Arts/Fine Arts / Social Sciences / Science / Law / Commerce / Management Science/ Tourism Administration / Engineering / Technology / Education, of this University or any other Universities, recognized by this University as equivalent thereto. (B) (i) He/She must have minimum of 55% of marks at the Post-Graduate examination. Candidates belonging to SC/ST category may be given relaxation upto 5 %. (ii) Persons working in the Corporate Sector, University Central or State Government, Defence having 05 years of Experience may be given relaxation upto 5%. (iii) In case of foreign students the condition of 55 % marks at post-graduate shall remain mandatory, if he/she has obtained P.G. degree from this University or from any other Universities in India. (iv) In case of foreign students who have obtained P.G. degree from any University outside India, grade points equivalent to second class shall be considered for registration. (v) The relaxation of 5 % marks will be given to physically challenged/ disabled candidates. (vi) A Candidate who desires to register as part time researcher should submit NOC from the employer. (C) Teachers who were already in-service before 19-9-1991 i.e. when the UGC requirements of 55% marks (B+) was not needed as a prerequisite requirement for appointments to senior colleges -may be exempted from the condition of 55% of marks. (D) 1. A Candidate who desires to register for PhD programme will have to pass qualifying examination i.e PET as per UGC guidelines. It would be an Aptitude Test to be conducted by the university. Foreign national / NRI/JRF/CSIR- NET/GATE/G-PAT/SLET/SET are however, exempted from entrance test. 2. A Candidates after having cleared the entrance test will have to be approved and allotted by the Research and Recognition committee to the research guide. All candidates should complete the course work of eight credit in one year during the period of research work. The course work shall be based on two components: I) Research Methodology ( including Quantitative Methods and Computer Application ) : 2 Credits II) Seminar (Minimum Two) : 2 Credits III) Subject Course Knowledge/ Allied Courses/ Seminar: 4 credits (2+2) Th e Candidates who have qualified CSR-UGC-NET/SLET/JRF/M.Phil/GATE/G- PAT and Teachers with Five years approved Services in U.G/P.G are exempted form PET Examination. Those students who have qualified M.Phil examination from recognised University such qualified students have been exempted from (8) Credit course. The Candidates having 05 years working experience (Professional/Administration) in Industries, National Institutes, Corporate R&D, State/Central Government, Semi Government Organizations under capacity as Administrative Officers, Scientific Officers, Managers, Assistant Registrars are also Exempted for the PET Examination. - 6 - The course work shall be conducted & completed under the supervision of respective HOD in the concerned Dept of the university & completion certificate will be issued to the research students by the HOD. Completion certificate of course work should be compulsory at the time of submission of thesis. Qualified candidate will be allocated to the guide by RRC as per merit and the availability of the seats, (That Depends on consent of supervisor and acceptance of research proposal) and reservations policy decided by state & central government from time to time. However, while allocating the candidates the RRC should observe, in the interest of the quality of research, that the supervisor and the candidate shall share a common academic ground and arrive at a mutual consensus about research project. (E) The candidates who fulfill the conditions mentioned above in (A), (B), (C) and (D(i)) shall submit their applications in prescribed form for registration to PhD. Degree along with supporting documents the thrust area of research / Proposed outline of research work i.e. design in the following format only. i) Title of the proposed research ii) Need & significance of the research iii) Survey of Literature iv) Objectives of the research v) Hypothesis vi) Methodology & tools (Approach) vii) Preliminary Bibliography (F) 1) The degree of Doctor of Philosophy shall be conferred on a candidate who has pursued advanced study and research as a regular/full time research student for not less than two academic years and as a part time research student for not less than three academic years, and fulfills the other conditions laid down from time to time. 2) The Management Council shall permit a candidate to submit his thesis by relaxing condition mentioned at F (I) Based on the recommendation of Departmental Research Committee (or RRC) by judging the quality of research papers already published in standard Referred Journals and judging the case on its merit. However, the relaxation shall not be allowed for more than a period of six months. However, such candidates should submit their final synopsis three months before submitting the thesis to the Director BCUD. 3) The Candidate shall submit his/her final synopsis three months before the completion of his/her work to the Director, BCUD as mentioned in Ordinance 198 (A). 4) At the time of submission of thesis, candidate should have published at least 2 papers in standard National/International Journals with Impact Factor. The subjects in which there are no Journals with desired IMPACT factors, the student must publish 2 papers in the standard refered journals. The list of minimum 10 such journals to be decided by HOD and two senior recognized supervisor (Professor). This list has to be approved by Vice-Chancellor. - 7 - (G) Procedure of Ph.D. registration under Inter Disciplinary Mode :- 1) A candidate shall be allowed to register for Ph.D. in Interdisciplinary studies who satisfied the qualification laid down in Ordinance – 187, Ordinance -188, Ordinance -189, 2) If the students have submitted their application with NOC of the Chairman Board of Studies of basic subject & concerned parent faculty of Dean. The Research & Recognition Committee shall be approved the registration & topic of the thesis in concern subject. In such case recommendation of concerned proposed Research Guide should be requisite in interdisciplinary studies or mode. 3) In such case the Ph.D. degree will be awarded in basic subject to the student in which he/she has acquired post graduate degree. 4) A student who has acquired Post-Graduate degree of any discipline could be registered in another discipline in the subject of same faculty or different faculty as per procedure laid down in ordinance. Ordinance 188 :- Selection of the Candidates (A) Eligible candidates shall be interviewed by a Scrutiny Committee consisting of the following:- 1. The Dean of the Faculty (Chairman) 2. The Head of the University Department/Director, Recognized University Research Centre. 3. The Chairman of the Board of Studies 4. Two experts in the subject, not below the rank of Readers, who have successfully guided at least five PhD candidates and have published research work in recognized or reputed national or international journals, anthologies, etc., one of them being from outside the University, to be nominated by the Vice-Chancellor. The Eligible candidates shall make presentation about their research proposal to the above committee either in administrative building or respective Departments with the consent of the Dean, and shall make recommendation to Research & Recognition Committee. In case of foreign national /NRI / JRF students, presentation may be allowed only in month of July every ensuing Academic Year. (B) The Research & Recognition Committee on recommendation of the Scrutiny Committee shall approve the registration. (C) The Supervisor shall take a student on provisional basis for a period not more than six months from the date of registration as mentioned in the University letter after which the Supervisor shall report to the University regarding the confirmation. In case registration will be confirmed retrospective effect from the date of provisional registration, if Hon’ble Vice-Chancellor or RRC may be recommended. - 8 - Ordinance 189 :- (A) A teacher in the University or in an affiliated college or any other person recognized by the University as such who satisfies the qualifications laid down in O. 187 above, may supplicate for the degree of Doctor of Philosophy independently after completing ten years of teaching in an affiliated senior college provided that he/she registers as a research student under the provision of O. 187(E). A teacher who is working in the jurisdiction of other University area and is a recognized guide of that University or any University in the concerned subject can be recognized as a guide for PhD. students of this University; such guide shall be allowed to register not more than two candidates from this University area. (B) A teacher applying for registration under O. 189 (A) shall do so through the Principal or Head of his institution. However in case of professional courses like engineering, architecture, law, industries, a candidates with minimum ten years of professional experience in the relevant areas of research and one who satisfies the qualification laid down in Ordinance 187 above may supplicate for the degree of Doctor of Philosophy independently. Ordinance 190 :- Procedure of Recognition of Rese arch Center / Institute :- Deleted Ordinance 191 :- There shall be a Committee for each subject called Research & Recognition Committee consisting of the following members:- 1. The Pro-Vice-Chancellor, (Chairman) 2. The Dean of the Faculty 3. The Chairman of the Board of Studies 4. The Head of the University Department, if any. 5. Two experts in the subject, not below the rank of Readers, who have successfully guided at least five Ph.D. students and have published research work in recognised or reputed national or international journals, anthologies, etc., one of them being from outside the University, to be nominated by the Vice-Chancellor. 6. An expert in the area of specialization nominated by the Vice-Chancellor, where a referee is to be appointed for evaluation of highly specialized topic or subject. The nominated member shall attend the meeting only for the particular item. 7. Provided that, if there is no Pro-Vice-Chancellor, the Dean shall officiate as the Chairman of the Committee. The Research & Recognition Committee for each Board of Studies shall- [1] Approve the topic of thesis or dissertation in the subject, [2] Recommend panel of referees for thesis or dissertation to the BUTR. [3] Recommend names of post-graduate teachers and research guides to the BUTR. [4] Advise the Board of studies or the Faculty, on measures to improve courses of studies at the post-graduate level, [5] Recommend to the BUTR, the course-structure for Pre-PhD. and M.Phil. Courses as the case may be for approval. Note:- I) Every RRC meeting required courum for conduct of its meeting. II) Research Recognition committee will be conducted twice in a year (i.e. in the month of August and January). III) Candidates willing to register for Ph.D. will be allowed to register in the month - 9 - of July and December every year. Ordinance 192 :- (A) Application for registration for research leading to the PhD. Degree shall be made in the prescribed form, through the Head of the Department or the Principal of the College concerned, to the Director, Board of College & University Development of the University duly signed by the Head of the Institution / Head of the University Departments. (where ever applicable) (A) Registration of candidates for research leading to the PhD. Degree shall be confirmed by the Director, Board of College and University Development as per recommended by Research & Recognition Committee. (C) Registration of Candidate shall be made after passing the qualifying examination/entrance test for Ph.D during the academic year, however, provisional / confirmation admission shall be made only after the process is completed by Research & Recognition Committee as per rules & regulation laid down by the UGC as well as University. (C) I. Registration letters will be issued in the month of August and January after the respective RRC is Conducted. (D) It would be obligatory for the research student to submit progress report of the research work at the end of every term of six months along with tuition fees within a period of one month. In case the candidate fails to submit the progress report in a stipulated period a fine of Rs.200/- per progress report per term shall be charged. Failure to submit two consecutive progress reports along with tuition fees the PhD. registration shall stand cancelled automatically and he/she will not be informed by the University office. (E) The Director B.C.U.D. may permit a candidate to modify the topic of his research on the recommendation of the Supervising teacher and the Head of the Department concerned, if any, within a period of one year from the date of final registration. Ordinance 193 : - (A) As provided in Ordinance-192 (A) and (B) a candidate will be required to pursue Advanced Study and Research under a guiding teacher either in the University or in any research Institution recognized for this purpose by the University. The duration of research period shall be two academic years for regular and three academic years for part-time students. The research period shall be calculated from the date of registration. The students should have submit final synopsis prior to three months before submit of thesis. (B) The maximum time limit for the submission of thesis for a full-time Research student shall ordinarily be four years from the date of confirmed registration and for a part time student employed in an educational institution; six years from the date of confirmed registration. If the candidate fails to submit the thesis within the prescribed time limit, he/she should re-register paying the prescribed fees for the period between expiry and re-registration along with fees and dues if any. After re- registration the candidate should pay tuition fees for the period till the submission of the thesis and will be eligible to submit the thesis within six months, provided there is no change in the topic. If the topic is changed, the candidate will have to submit the thesis after a period of two year including course work. This will be applicable to the existing registered candidates also. If the Candidate fails to show any progress Continuously for 8 years from date of admission, does not give seminars, does not submit regular progress reports his/her - 10 - admission stands cancelled. Some will be Intinated to Guide and the Candidate. Ordinance 194 :- (A) A candidate working full time / getting fellowship or scholarship shall be required to be present in the University or in the Institution referred to in O. 193 above, in accordance with the instruction of the guiding teacher who will keep a record of work and attendance and will report on the progress of his research to the Director, Board of College and University Development of the University at the end of each term. (B) In case of candidates getting fellowship/scholarship the Director (BCUD) may, on the recommendation of the guiding teacher, and the Head of the Department / Director of research centre, if any, give a candidates leave of absence for not more than six months, if it is in the interest of his research that he should work outside the jurisdiction of the University. In exceptional cases such leave of absence, etc. may be extended up to a period of one year. Ordinance 195 :- No candidate who is registered for the PhD. shall be allowed to put in attendance for, or appear at any other examination, (of this or any other University) except an examination leading to a Diploma in Foreign Languages granted by this University with the permission of the Supervising teacher, Continuance of scholarship will be subjected to regular submission of progress report every six months. If the progress is not satisfactory, scholarship will be withhold. Candidate has to give seminar on his research work once every year before HOD, Supervisor & Dept. Staff. Acad. Calendar will be include schedule for Ph.D. Scholars Seminar twice in a year in every Department.