P RO J E CT M ANUAL Augus t 2 5 , 2 0 1 6 DOOR COUNTY HISTORIC HIGHWAY SHOP RENOVATON SENIOR CENTER AND AMBULANCE HEADQUARTERS STURGEON BAY, WISCONSIN Venture Architects No. 150120.00 INTERIOR CLEANING BID SET /Venture/Architects 2 1 2 NO RT H 2 5 T H S T RE E T MI L W A UK E E , W I S CO NS I N 5 3 2 3 3 (4 1 4 ) 2 7 1 -3 3 5 9 PROJECT MANUAL DOOR COUNTY HISTORIC HIGHWAY SHOP RENOVATION SENIOR CENTER AND AMBULANCE HEADAQUARTERS 916 North 14th Avenue Sturgeon Bay, Wisconsin 54235 Venture Project No. 150120.00 INTERIOR CLEANING BID SET Venture Architects, Inc. 212 NORTH 25TH STREET MILWAUKEE, WISCONSIN 53233 (414) 271-3359 August 25, 2016 ©Venture Architects, Inc. 150120.00 TC/1 TABLE OF CONTENTS DIVISION 00 PROCUREMENT AND CONTRACTING REQUIREMENTS Section 00 11 16 Invitation To Bid Section 00 21 13 Instructions Section 00 52 00 Public Works Contract Section 00 72 00 General Conditions - Supplementary General Conditions Section 00 73 00 Supplementary Conditions Prevailing Wage Rate Determination DIVISION 01 GENERAL REQUIREMENTS Section 01 00 00 General Project Requirements Machine-Readable Project Information Transfer Agreement Section 01 50 00 Temporary Facilities Section 01 70 00 Project Closeout DIVISION 02 EXISTING CONDITIONS Section 02 51 33 Surface Removal Decontamination Section 02 83 33 Lead-Based Paint Removal And Disposal Note: Division and Section numbers conform to "Masterformat – Numbers and Titles", April 2016 Edition, as prepared by The Construction Specifications Institute. * * * INVITATION TO BID INTERIOR CLEANING - FORMER DOOR COUNTY HIGHWAY SHOP Door County is seeking sealed bids for interior cleaning of its former highway shop. Bid Specifications and Instructions may be obtained on-line at http://www.co.door.wi.gov/ or from Lori Holtz, Government Center 421 Nebraska Street, Sturgeon Bay, Wisconsin, 54235 [P# (920) 746-2552] or [email protected] . Bids must be submitted to and received by Ms. Holtz not later than 12:00 p.m. on September 22, 2016; and will be publicly opened at the Government Center, Meadows/Woodlands Room #B338 on September 22, 2016 at 2:00 p.m. INSTRUCTIONS 1. BIDS: Bids must be legibly printed or type written. Bids must be sealed in an opaque envelope labeled “Interior Cleaning– Former County Highway Shop“. Bids must set forth the scope of services to be provided and the qualifications of the individual or entity. Any deviation from the specifications or these instructions must be noted clearly and concisely. Bids must be signed (by the individual or by a duly authorized representative of the entity) and dated. Bids must remain firm for a period of forty-five (45) days. Issuance of this invitation to bid does not confer any rights to any prospective bidder and does not obligate Door County to engage in any procurement or to purchase. Any costs associated with the preparation of a response to this invitation to bid shall be the sole responsibility of the person submitting the bid. Any confidential or proprietary information should be clearly marked as such. The County will use discretion with regards to disclosure of confidential or proprietary information contained in any proposal, but cannot guarantee that information will not be made public. As a governmental entity, the County is subject to Wisconsin’s Public Record Law. Once submitted, the bids and any supplementary documents become the property of Door County. There will be a mandatory walk through attendance pre-proposal meeting and site inspection on the 8th day of September, 2016 at 10:00 a.m. / p.m. at 916 N 14th Ave., Sturgeon Bay, WI 54235 2. QUALIFICATIONS OF INDIVIDUAL OR ENTITY Individual or entity shall be licensed, certified, accredited, and/or meet all of the necessary qualifications to perform the services / work contemplated. Door County may make that investigation as it deems necessary to determine the ability of the individual or entity to perform the services / work. Door County reserves the right to reject any bid if the individual or entity fails to satisfy the County that the individual or entity is qualified to perform the services / work contemplated. Door County may, in its sole discretion, require bidders to submit sworn statements as to financial ability, equipment and experience in the work / services prescribed and other matters that the County requires for the protection and welfare of the public in the performance of a public contract. Persons or entities offering bids are strongly encouraged to incorporate such information in to their bids. 3. CONSIDERATION/AWARD OF CONTRACT: Door County reserves the right to reject or accept any or all bids, or parts thereof, and/or waive technical defects. The award of this contract shall be to a responsible and qualified individual or entity offering the lowest compliant bid to Door County. A responsible individual or entity is one who is not only financially responsible, but who is possessed of the judgment, skill, ability, capacity and integrity requisite and necessary to perform a public contract according to its terms. Door County reserves the right to consider all elements entering into the question determining the responsibility of the individual or entity. 1 Door County and/or its designee may choose to conduct interviews of qualified and responsible bidders. Further, qualified and responsible bidders may be required to make presentation[s] to the Door County Board or its sub-units. 4. CONTRACT The successful individual or entity shall execute a contract, substantially similar to that included with the instructions and specifications, within fifteen (15) days after notice of the award of the award of the contract is given. The invitation to bid, instructions, specifications, and bid in their entirely form the primary basis of the agreement. 5. LAWS AND REGULATIONS The successful individual or entity must be cognizant of and shall abide by all applicable federal, state, and municipal laws, ordinances, rules and regulations. This includes, but is not limited to, non-discrimination laws, equal employment obligations, affirmative action mandates, labor standards, and the Americans with Disabilities Act. 6. LATE BIDS Bids that are not timely received will not be accepted. Late bids will be returned, unopened, to the bidder. 7. INDIVIDUAL’S OR ENTITY’S CERTIFICATE Each individual or entity shall incorporate and make a part of their bid a sworn statement by the individual or entity that the individual or entity has examined and carefully checked the specifications and instructions before submitting the bid, and have offered a compliant bid. 2 PUBLIC WORKS CONTRACT Interior Cleaning Former County Highway Shop In consideration of the mutual promises set forth below, the County of Door, a body corporate, (“Owner”) and ____________________, ____________________, ____________, __ _____ (“Contractor”) makes this contract as of the __ day of __________, 2016, and agree as follows: ARTICLE 1 - WORK 1.1 Contractor shall, at its sole cost and expense, provide, perform, and complete all of the following, all of which is herein referred to as the “work”: A. Provide, perform, and complete all labor, services, equipment, and materials necessary to accomplish the project at the work site as set forth in the Invitation to Bid, Instructions, Specifications, and Addendum (Asbestos & Lead) and Contractor’s ____________, __, ____ Bid, all of which are attached hereto and incorporated herein by reference as if set forth in full. B. Procure and furnish all permits, licenses, and other governmental approvals and authorizations necessary in connection with the project. C. Procure and furnish all bonds and all certificates and policies of insurance specified in this contract. D. Do all other things required of Contractor by this contract. 1.2 If ambiguities or conflicts exist between the provisions of this Contract and any document incorporated by reference herein, an attempt should be made to reconcile the provisions to give effect to both if reasonably practicable. If not, then the provisions of this Contract control. ARTICLE 2 - STANDARDS OF PERFORMANCE 2.1 Contractor shall provide, perform, and complete all work in a proper and workmanlike manner, consistent with the highest professional standards applicable to such work, with the greatest economy, efficiency, and expedition consistent therewith. ARTICLE 3 - ABILITY TO PERFORM 3.1 Contractor warrants and represents that it is sufficiently experienced and competent to provide, perform, and complete the work in full compliance with, and as required by or pursuant to this Contract. 3.2 Contractor warrants and represents that it is financially solvent, and Contractor has the financial resources necessary to provide, perform, and complete the work in full compliance with, and as required by or pursuant to this contract. 1 ARTICLE 4 - TIME 4.1 Contractor represents and warrants that it is ready, willing, able, and prepared to begin the work on the commencement date and that the contract time is sufficient time to permit completion of the work in full compliance with, and as required by, this contract all with due regard to all natural and man-made conditions that may affect the work or the work site and all difficulties, hindrances, and delays that may be incident to the work. 4.2 Contractor shall commence the work not later than October 3, 2016. 4.3 Contractor shall diligently and continuously prosecute the work at such a rate as will allow the work to be fully provided, performed, and completed not later than October 21, 2016. 4.4 Time is of the essence as to commencement date, rate of progress, and completion date. ARTICLE 5 - FINANCIAL ASSURANCES 5.1 Contemporaneous with Contractor’s execution of this contract, Contractor shall provide a public works bond as provided in Section 779.14, Wisconsin Statutes. Contractor shall, at all times while providing, performing, or completing the work, maintain and keep in force, at Contractor’s expense, any and all bonds required hereunder. 5.2 Contemporaneous with Contractor’s execution of this contract, Contractor shall provide certificates and policies of insurance evidencing the minimum insurance coverage and limits set forth in this contract. Such policies shall be in a form, and from companies, acceptable to Owner. Such insurance shall provide that no change, modification in, or cancellation of any insurance shall become effective until the expiration of thirty (30) days after written notice thereof shall have been given by the insurance company to the Owner. Contractor shall, at all times while providing, performing, or completing the work maintain and keep in force, at Contractor’s expense, the minimum insurance coverage and limits set forth in this contract. Owner shall be an additional named insured (insured for the additional named insured’s conduct to the same extent as if the additional named insured was the policy holder) and an additional insured (insured for the additional insured’s liability that arises from the conduct of the policy holder and is not insured for liability that arises from the conduct of the additional insured). 5.3 Contractor shall be responsible for the payment of all claims for labor performed and materials furnished, used or consumed in making the public improvement or performing the public work in accordance with Section 779.14, Wisconsin Statutes. 5.4 Insurance Coverage: A. Workers Compensation and Employer’s liability with limits in compliance with the applicable provisions of the laws of the State of Wisconsin. B. Comprehensive Motor Vehicle Liability with limits for vehicles owned, non-owned, or rented not less than: one hundred thousand dollars [$100,000.00] bodily injury per person and three hundred thousand dollars [$300,000.00] bodily injury per 2 occurrence; and fifty thousand dollars [$50,000.00] property damage per occurrence. All employees shall be included as insured. C. Comprehensive General Liability with coverage written on an “occurrence” basis and with limits no less than one million dollars [$1,000,000.00] and compulsory coverages including bodily injury liability and property damage liability. Such coverage shall include blanket contractual liability (i.e., must expressly cover this project and the indemnity provisions of this Contract). ARTICLE 6 - PAYMENT 6.1 Owner shall pay to Contractor, in accordance with and subject to the terms and conditions set forth in this Contract, and Contractor shall accept in full satisfaction for providing, performing, and completing the work, the amount(s) set forth in attached Contractor’s Proposal, subject to any additions, deductions, or withholdings provided for in this contract. The contract price shall be paid in one lump sum payment. 6.2 Owner may make direct payment to subcontractors or suppliers or pay the Contractor with checks that are made payable to the Contractor and to one or more subcontractors or suppliers. 6.3 When the work has been completed and is ready in all respects for acceptance by Owner, Contractor shall notify Owner and request a final inspection. Contractor’s notice of completion shall be given sufficiently in advance of the completion date to allow for scheduling of the final inspection and for completion or correction before the completion date of any items identified by such inspection as being defective, damaged, flawed, unsuitable, non-conforming, incomplete, or otherwise not in full compliance with or as required by or pursuant to, this contract. 6.4 The work shall be finally accepted when, and only when, the whole and all parts thereof shall have been completed to the satisfaction of Owner in full compliance with, and as required by or pursuant to, this contract. 6.5 As soon as practicable after final acceptance, Contractor shall submit to Owner a pay request in a form acceptable to Owner. Owner shall pay to Contractor the contract price, after deducting therefrom all charges against Contractor as provided for in this contract. Final payment shall be made not later than sixty (60) days after Owner approves the final pay request. 6.6 The acceptance by Contractor of final payment shall operate as a full and complete release of Owner of and from any and all lawsuits, claims, demands, damages, liability, losses, and expenses of, by, or to Contractor for anything done, furnished for, arising out of, relating to, or in connection with the work or for or on account of any act or neglect of Owner arising out of, relating to, or in connection with the work. 3 ARTICLE 7 - DEDUCTIONS 7.1 Owner shall have the right to deduct and withhold from any progress or final payment that may be or become due under this contract such amount as may reasonably appear necessary to compensate Owner for any actual or prospective loss due to: A. work that is defective, damaged, flawed, unsuitable, non-conforming, or incomplete; B. damage for which Contractor is liable under this contract; C. state or local sales, use, or excise tax from which Owner is exempt; D. liens or claims of lien regardless of merit; E. claims of subcontractors, suppliers, or other persons regardless of merit; F. delay in the progress or completion or work; G. inability of Contractor to complete the work; H. failure of Contractor to properly complete or document any pay request; I. the cost to Owner (including attorneys’ fees, disbursements, and costs) of correcting any of the aforesaid matters or exercising any one or more of Owner’s remedies set forth in this contract. ARTICLE 8 - LIENS 8.1 Nothing in this contract shall be construed as vesting in Contractor any right of property in any equipment, materials, supplies, and other items provided under this contract after they have been installed in, incorporated into, attached to, or affixed to, the work or the work site. All such equipment, materials, supplies, and other items shall, upon being so installed, incorporated, attached or affixed, become the property of Owner. Such shall not release Contractor from its duty to insure and protect the work in accordance with the requirements of this contract. 8.2 Contractor shall, from time to time and prior to final payment, furnish to Owner such waivers, receipts, releases, certificates, affidavits and other evidence as may be necessary to establish, to the reasonable satisfaction of Owner, that no lien against the work or the public funds held by Owner exists in favor of any person whatsoever for or by reason of any equipment, material, supplies, or other item furnished, labor performed, or other thing done in connection with the work or this contract and that no right to file any lien exists in favor of any person whatsoever. 8.3 If at any time any notice of any lien is filed, then Contractor shall, promptly and without charge, discharge, remove, or otherwise dispose of such lien. 8.4 This article is for the protection of Owner only. This article shall not operate to relieve Contractor’s surety or sureties from any of their obligations under this contract. This article shall not be deemed to vest any right, interest, or entitlement in any subcontractor or supplier. 4