Page 1 COUNCIL MEETING AGENDA CORPORATION OF THE TOWNSHIP OF ZORRA 274620 27TH LINE, P.O. BOX 306 INGERSOLL, ONTARIO N5C 3K5 AUGUST 11, 2015 9:30 A.M. 1. CALL TO ORDER 2. ADOPTION OF AGENDA 3. DECLARATION OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF 4. MINUTES & BUSINESS ARISING OUT OF THE MINUTES (a) Minutes from the Council meeting held on July 14, 2015. 5. PUBLIC MEETINGS & DRAINAGE MEETINGS (a) 11:30 a.m. – Minor Variance Application A06/15 submitted by David and Erma Graber pertaining to lands described as Concession 9, West Part Lot 23 (East Nissouri), lying on the east side of 13th Line, between Road 88 and Road 92, and known municipally as 136390 13th Line. (b) 1:00 p.m. – Henderson Creek Drain 2013 – Court of Revision (Second Sitting) – Lot 11 and 12, Concession 3 (North Oxford), Township of Zorra. 6. DELEGATIONS (a) 10:00 a.m. – Jeremy Goertz, Saturn Power Inc. – Zorra Highlands Solar Farm. 7. REPORTS FROM STAFF & CORRESPONDENCE REQUIRING DIRECTION 7.1 Fire Department (a) Memorandum 2015-098 from the Fire Chief regarding monthly departmental activities. (b) Memorandum 2015-104 from the Fire Chief regarding 2015 Tanker RFP Results. 7.2 Recreation Department (a) Memorandum 2015-097 from the Acting Recreation and Facilities Manager Page 2 August 11, 2015 Council Meeting Page 2 of 4 regarding monthly departmental activities. 7.3 Building and Drainage Department (a) Memorandum 2015-100 from the Chief Building Official/Drainage Superintendent regarding monthly departmental activities. 7.4 Public Works Department (a) Memorandum 2015-102 from the Director of Public Works regarding monthly departmental activities. (b) Memorandum 2015-101 from the Director of Public Works regarding 2015-2018 Salt Tender Results. (c) Memorandum 2015-103 from the Director of Public Works regarding Ontario Community Infrastructure Fund (OCIF). 7.5 Finance Department No items. 7.6 Clerks Department (a) Memorandum 2015-072 from the Clerk regarding Food Truck By-law. (b) Memorandum 2015-086 from the Clerk regarding Animal Care and Control By- law. 7.7 Administration Department (a) Memorandum 2015-096 from the Chief Administrative Officer regarding 2014 Aggregate Production Statistics. (b) Memorandum 2015-099 from the Chief Administrative Officer regarding Saturn Solar Power – Zorra Highland Solar Farm. (c) PowerPoint Presentation from the Chief Administrative Officer regarding Succession Planning. (d) Council Goals and Objectives. Page 3 August 11, 2015 Council Meeting Page 3 of 4 7.8 CORRESPONDENCE REQUIRING DIRECTION (a) Application for Tile Loan from Tyler McCready, McCready Farms Ltd. regarding land located at Concession 10, Lot 5 – 742942 Road 74, Township of Zorra. (b) County of Oxford Report No. CASPO 2015-168 from Jennifer Huff, Development Planner regarding Application for Zone Change Toil Developments Inc. (ZN5-15- 06). (11:00 a.m.) 7.9 LANDFILL PROPOSAL CORRESPONDENCE No items. 8. INFORMATION ITEMS (a) Correspondence from Randy Pettapiece, MPP regarding Resolution for Fairness in Provincial Infrastructure Funds. (b) Resolution from the Township of Havelock-Belmont-Methuen regarding Opposed to the Sale of Hydro One. (c) Correspondence from Tim Lobzun regarding the Oxford County Sustainability Draft Plan. (d) Correspondence from the Municipality of Wawa regarding Safer Communities – 1, 000 Officers Partnership Program. 9. UNFINISHED BUSINESS (a) Correspondence from County of Oxford regarding Oxford Community Sustainability Plan. 10. COUNCIL QUESTION PERIOD & NEW BUSINESS (a) County Council Update – Mayor Lupton 11. BY-LAWS 19-15 A by-law to provide for drainage works known as Henderson Creek Drain 2013 in the Township of Zorra in the restructured County of Oxford. (Third and Final reading) 42-15 A by-law to prohibit smoking at any Township Facility and Repeal By-law 23-11. Page 4 August 11, 2015 Council Meeting Page 4 of 4 43-15 A by-law to establish and regulate animals, licensing of dogs and kennels and running at large in the Township of Zorra and repeal by-laws 46-03, 03-95, 54-97, 04-95, 57-80. 44-15 A by-law to amend by-law no. 11-09 being a by-law to establish fees or charges for services or activities provided or done by or on behalf of the Corporation of the Township of Zorra. 45-15 A by-law to amend Zoning By-law 35-99 (Toil Development). 12. PUBLIC QUESTION PERIOD (11:45 a.m. – 12:00 p.m.) 13. CLOSED MEETING SESSION (a) A personal matter about an identifiable individual, including municipal or local board members regarding Departmental Restructuring. (b) Minutes from Closed Meeting session of Council held July 14, 2015. 14. CONFIRMATORY BY-LAW 46-15 Confirmatory By-law. 15. ADJOURNMENT Page 5 Council Meeting Minutes - 5150 - July 14, 2015 MEETING MINUTES THE CORPORATION OF THE TOWNSHIP OF ZORRA P.O. BOX 306 INGERSOLL, ONTARIO JULY 14, 2015 9:30 A.M. The regular meeting of the Township Council was held at 9:30 a.m. on July 14, 2015, in the Council Chamber at the Township Municipal Office. Present were: Mayor: Margaret Lupton Councillors: Ron Forbes, Marie Keasey, Doug Matheson and Marcus Ryan Chief Administrative Officer: Donald W. MacLeod Clerk: Karen Martin 1. CALL TO ORDER Mayor Lupton called the meeting to order at 9:30 a.m. 2. ADOPTION OF AGENDA 01-07-15 Moved by: Marcus Ryan Seconded by: Doug Matheson “THAT the agenda be adopted as printed and circulated” Disposition: Carried 3. DECLARATION OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF Councillor Forbes made a disclosure of pecuniary interest with respect to agenda item 11. No other member of Council made a declaration of pecuniary interest or the general nature thereof. 4. MINUTES & BUSINESS ARISING OUT OF THE MINUTES (a) Minutes from the Council meeting held on June 16, 2015. 02-07-15 Moved by: Marie Keasey Seconded by: Ron Forbes “THAT the minutes from the June 16, 2015 Council meeting be adopted as printed, circulated and amended.” Disposition: Carried (a) Minutes from the Special Council meeting held on June 25, 2015. 03-07-15 Moved by: Doug Matheson Seconded by: Marcus Ryan “THAT the minutes from the June 25, 2015 Special Council meeting be adopted as printed, circulated and amended.” Disposition: Carried Page 6 Council Meeting Minutes - 5151 - July 14, 2015 5. PUBLIC MEETINGS & DRAINAGE MEETINGS No items. 6. DELEGATIONS (a) 11:00 a.m. – Gord Hough, County of Oxford – County Sustainability Plan (30 minutes). Peter Crockett, Chief Administrative Officer, County of Oxford presents Council information regarding the County Sustainability Plan. Also in attendance from the County Sustainability Steering Committee are Nicole Langlois, Bryan Smith and Cher Sprague. Mr. Crockett presents information regarding the want to create and develop a community driven plan for the County of Oxford. Mr. Crockett notes that sustainability is about getting what you need today and not short changing what is required for the future. Ms. Langlois presents Council with information regarding community input for the project which assisted in developing the plan of goals and achievements. Ms. Langlois notes that the Steering Committee was chosen by people putting their name forward to be part of the process and assist their leaders in making decisions regarding sustainability in their communities. Mr. Crockett explains the multi criteria assessment tool and notes that Future Oxford will study and track how the plan is moving forward. Mr. Crockett notes that the next steps for this project are to receive comments from the lower tier Councils by mid-August and then finalize the plan in the Fall. Council Question Period Councillor Ryan questions if the plan is looking at the Zorra economy or the Oxford County economy. Mr. Crockett notes that the plan is looking at both since they each influence the other. Councillor Ryan questions the proposed worksheet that is included in the presentation and whether or not it is to be used by staff and Council. Mr. Crockett notes that it is to be used by Municipal staff and Council to score different options for various decisions to be made, the criteria is very relevant to the sustainability plan. Councillor Ryan questions if there could be a tool to provide further information on the worksheet. Mr. Crockett notes that there will be a tool kit on how to use the worksheet. Councillor Keasey notes that the tool is very timely since the Township is currently going through a process of goals and objectives and it can be used to prioritize and move forward. Councillor Keasey questions how it fits in with the Official Plan (OP) and various planning issues throughout the County. Mr. Crockett that the plan can be used to defend decisions to make changes to the OP and will assist with the end goal. Councillor Keasey notes that this should link with the interim control by-law public meetings. Councillor Keasey questions if the Southwest Economic Alliance (SWEA) and South Central Ontario Region Economic Development Corporation (SCOR) provided input for this plan. Mr. Crockett notes that the Oxford County members of each association made comments on the plan. Councillor Forbes notes two important phrases that came out of the presentation, “local food and products” rather than just “local food” and “protect and restore the environment” rather than just “protect the environment”. Councillor Matheson notes that many positive aspects came out of the presentation, specifically agriculture and sustainability and how the plan is Page 7 Council Meeting Minutes - 5152 - July 14, 2015 intended for community implementation rather than government implementation. Mayor Lupton notes that she supports the plans and views many positive aspects within it. Public Question Period None. Public in attendance None. 7. REPORTS FROM STAFF & CORRESPONDENCE REQUIRING DIRECTION 7.1 Fire Department (a) Memorandum 2015-095 from the Fire Chief regarding monthly departmental activities. 04-07-15 Moved by: Ron Forbes Seconded by: Marie Keasey “THAT Memorandum 2015-095 from the Fire Chief be received and filed for information purposes only.” Disposition: Carried 7.2 Recreation Department (a) Memorandum 2015-091 from the Acting Recreation and Facilities Manager regarding monthly departmental activities. 05-07-15 Moved by: Marcus Ryan Seconded by: Doug Matheson “THAT Memorandum 2015-091 from the Acting Recreation and Facilities Manager be received and filed for information purposes only.” Disposition: Carried 7.3 Building & Drainage Department (a) Memorandum 2015-090 from the Chief Building Official/Drainage Superintendent regarding monthly departmental activities. 06-07-15 Moved by: Marie Keasey Seconded by: Ron Forbes “THAT Memorandum 2015-090 from the Chief Building Official/Drainage Superintendent be received and filed for information purposes only.” Disposition: Carried 7.4 Public Works Department (a) Memorandum 2015-093 from the Director of Public Works regarding monthly departmental activities. 07-07-15 Moved by: Doug Matheson Seconded by: Marcus Ryan “THAT Memorandum 2015-093 from the Director of Public Works be received and filed for information purposes only.” Disposition: Carried Page 8 Council Meeting Minutes - 5153 - July 14, 2015 7.5 Finance Department (a) Memorandum 2015-092 from the Director of Finance regrading Oxford Community Foundation – Zorra Girls Hockey Association. 08-07-15 Moved by: Ron Forbes Seconded by: Marie Keasey “THAT the Township of Zorra Council sponsor an application made by Zorra Girls Hockey Association to the Oxford Community Foundation for funding to purchase trainer knapsacks and supplies.” Disposition: Carried 7.6 Clerks Department (a) Memorandum 2015-094 from the By-law Enforcement Officer regarding monthly departmental activities. 09-07-15 Moved by: Marcus Ryan Seconded by: Doug Matheson “THAT Memorandum 2015-094 from the By-law Enforcement Officer be received and filed for information purposes only.” Disposition: Carried (b) Memorandum 2015-087 from the Clerk regarding Ontario Regulation 397/11, Energy Conservation and Demand Management Plans. 10-07-15 Moved by: Marie Keasey Seconded by: Ron Forbes “THAT Memorandum 2015-087 from the Clerk be received and filed for information purposes only.” Disposition: Carried (c) Memorandum 2015-088 from the Clerk regarding Smoke-Free Township Facilities. 11-07-15 Moved by: Marcus Ryan Seconded by: Doug Matheson “THAT Council direct the Clerk to prepare the necessary by-law to ban smoking, including e-cigarettes, on all Township owned facilities and to allow the County of Oxford to assist with the enforcement of the by- law.” Disposition: Carried 7.7 Administration Department (a) Memorandum 2015-086 from the Chief Administrative Officer regarding Accessory Structure Lot Coverage. 12-07-15 Moved by: Doug Matheson Seconded by: Marcus Ryan “THAT Memorandum 2015-086 be received and filed for information purposes only.” Disposition: Carried 7.8 CORRESPONDENCE REQUIRING DIRECTION (a) Notice of Motion from Township of Zorra Councillor Marcus Ryan regarding Community Schools Alliance. Page 9 Council Meeting Minutes - 5154 - July 14, 2015 13-07-15 Moved by: Marcus Ryan Seconded by: Doug Matheson “WHEREAS the Community Schools Alliance continues to advocate for a closer working relationship between school boards and municipal councils; AND WHEREAS both municipalities and school boards represent the same residents, both should regard our schools as critically important components of our public infrastructure and both should work together to ensure our communities are well served by those schools; AND WHEREAS the Community Schools Alliance advocates for changes that are needed to protect our schools and to protest changes that threaten them; AND WHEREAS in order to be effective with its advocacy, it requires needed research, resources and municipal support; NOW THEREFORE BE IT RESOLVED THAT Zorra Township become a member of the Community Schools Alliance for 2015 at a rate of $250 supported from the Township general funds budget and this membership be brought forward to the 2016 Township budget as a new initiative for further consideration and forwarded to Oxford County Council and all Oxford County Municipalities for consideration.” Disposition: Carried (b) Application for Exemption to Noise Control By-law. 14-07-15 Moved by: Ron Forbes Seconded by: Marie Keasey “THAT the Township of Zorra Council approve the Application for Exemption to the Noise Control By-law 69-12 submitted by Peter and Kelly Tomlinson for an event on August 8, 2015 from 12:00pm to 6:00pm.” Disposition: Carried (c) County Report No. CASPO 2015-89 regarding Application for Site Plan Approval – Greg Hogg Construction Ltd. SP5-15-01 (10:00a.m.). 15-07-15 Moved by: Marie Keasey Seconded by: Ron Forbes “THAT the Council of the Township of Zorra direct staff to approve Site Plan Application SP 5-15-01, submitted by Greg Hogg Construction Ltd. on lands legally described as Lot 5, Part of Lot 6, Plan 140, Thamesford, known municipally as 184 Brock Street at such time as they are satisfied that the plan complies with all relevant requirements of the Township.” Disposition: Carried (d) Correspondence from Kenneth Ulch, Masonic Embro Thistle Lodge regarding placement of a memorial stone at the Embro Parkette. 16-07-15 Moved by: Doug Matheson Seconded by: Marcus Ryan “THAT Council approve the request from Kenneth Ulch, Masonic Embro Thistle Lodge regarding the placement of a stone at the Embro Parkette; AND THAT the location of the stone be approved by Township staff; AND THAT approval be subject to comments from the Embro Business Association.” Disposition: Carried 7.9 LANDFILL PROPOSAL CORRESPONDENCE No items. Page 10 Council Meeting Minutes - 5155 - July 14, 2015 8. INFORMATION ITEMS (a) Correspondence from Ministry of Transportation regarding Off-Road Vehicle Regulations. (b) Correspondence from Embro and Zorra Agricultural Society regarding the Embro Fair. (c) Correspondence from Commissioner Hawkes, Ontario Provincial Police. (d) Correspondence from Association of Municipalities of Ontario regarding Hydro One support resolution. (e) Correspondence from Independent Electricity System Operator regarding Notice of Public Community Meeting for Zorra Highlands Solar Farm Proposal. (f) Correspondence from Union Gas Limited regarding Notice of Application. (g) Minutes from 2015-05-25 Zorra Recreation Advisory Committee. 17-07-15 Moved by: Ron Forbes Seconded by: Marie Keasey “THAT items 8(a)-(g) be received and filed for information purposes only.” Disposition: Carried 9. UNFINISHED BUSINESS No items. 10. COUNCIL QUESTION PERIOD & NEW BUSINESS (a) County Council Update – Mayor Lupton 11. BY-LAWS 38-15 A by-law to authorize the execution of a Site Plan Control Agreement between the Corporation of the Township of Zorra and Greg Hogg Construction Ltd. 39-15 A by-law to amend Zoning By-law 35-99 (Forbes). 40-15 A by-law to authorize the submission of an application to Ontario Infrastructure and Lands Corporation (“OILC”) for financing certain ongoing capital works of the Corporation of the Township of Zorra (“Lower-Tier Municipality”) to authorize temporary borrowing from OILC to meet expenditures in connection with such works; and to authorize long term borrowing for such works through the issue of debentures by corporation of the County of Oxford (the “Upper-Tier Municipality”) to OILC and a by-law to repeal by-law no. 29-15. 18-07-15 Moved by: Doug Matheson Seconded by: Marcus Ryan “THAT by-laws 38-15, 39-15 and 40-15 be taken as read a first and second time Disposition: Carried 19-07-15 Moved by: Marie Keasey Seconded by: Marcus Ryan “THAT by-laws 38-15, 39-15 and 40-15 be taken as read a third time and finally passed.” Disposition: Carried