Metropolitan Water Reclamation 100 East Erie Street Chicago, IL 60611 District of Greater Chicago Meeting Minutes Committee of the Whole Chairman of Finance Frank Avila, Commissioner Cameron Davis, Commissioner Kimberly Du Buclet, Commissioner Marcelino Garcia, Vice-President Barbara J. McGowan, Commissioner Josina Morita, Commissioner Debra Shore, Commissioner Mariyana T. Spyropoulos, President Board of Commissioners Kari K. Steele Thursday, January 10, 2019 10:35 AM Board Room Call Meeting to Order President Kari K. Steele presiding, called the meeting to order at 11:05 a.m. Roll Call Present: 9 - Frank Avila; Cameron Davis; Kimberly Du Buclet; Marcelino Garcia; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; and Mariyana T. Spyropoulos Finance Committee Report 1 19-0016 Report on payment of principal and interest for outstanding District bonds due on January 1, 2019 Attachments: DS 2019-01 att.pdf Recommended Procurement Committee Report 2 19-0012 Report on advertisement of Request for Proposal 19-RFP-04 Deferred Compensation Plan Administrator Recommended 3 19-0017 Report of bid opening of Tuesday, December 18, 2018 Recommended 4 19-0018 Report on rejection of bids for Contract 17-606-31, Furnish, Deliver and Install Telemetry Replacement for SCADA Control at Various Locations, estimated cost $545,000.00 Recommended Metropolitan Water Reclamation District of Greater Chicago Page 1 Committee of the Whole Meeting Minutes January 10, 2019 5 19-0020 Report on rejection of bids for Contract 10-882-CF, Streambank Stabilization Project on Midlothian Creek, Tinley Park, Illinois, estimated cost range from $612,700.00 to $741,690.00 Recommended 6 19-0042 Report on rejection of bids for Contract 18-617-13 (Re-Bid), Power Distribution Equipment Inspection and Repairs, estimated cost $98,000.00 Recommended 7 19-0043 Report on rejection of bids for Contract 17-134-3M, Odor Control Facilities at Sludge Concentration, Southwest Coarse Screen, Overhead Weir and Post-Centrifuge Building, Stickney Water Reclamation Plant, estimated cost range from $14,250,000.00 to $17,250,000.00 Recommended Authorization 8 19-0029 Authorization to rescind Board Order to award Contract 18-408-11, Janitorial Services for the Main Office Building Complex for a Thirty-Six (36) Month Period, to Eco-Clean Maintenance, Inc., in an amount not to exceed $1,963,700.00. Accounts 101-15000-612370/612390, Purchase Order 5001696, Agenda Item No. 28, File No. 18-1196 Deleted by the Executive Director Authority to Advertise 9 19-0002 Authority to advertise Contract 19-609-11 Furnishing and Delivering Unleaded Gasoline and Diesel Grade Fuel Oil to Fulton County, Illinois, estimated cost $50,000.00, Account 101-66000-623820, Requisition 1495826 Recommended 10 19-0003 Authority to advertise Contract 19-683-11 Furnishing and Delivering Crushed Stone, Sand and Gravel to Various Locations, estimated cost $190,400.00, Accounts 101-66000/67000/68000/69000-623130, Requisitions 1506526, 1506669, 1506501, 1506500, 1506683, 1506175 and 1506502 Recommended 11 19-0021 Authority to advertise Contract 19-028-11 Furnish and Deliver Paper Filters, Crucibles, and Petri Dishes to Various Locations for a One (1) Year Period, estimated cost $173,000.00, Account 101-20000-623570 Recommended Metropolitan Water Reclamation District of Greater Chicago Page 2 Committee of the Whole Meeting Minutes January 10, 2019 12 19-0036 Authority to advertise Contract 19-362-11 for public tender of bids a 39-year lease on 19.373+ acres of District real estate located east of Pulaski Road and north of the Cal-Sag Channel in Alsip, Illinois; Cal-Sag Channel Parcel 13.04 (western portion). The minimum initial annual rental bid shall be established at $50,000.00 Attachments: Authority to Advertise Contract 19-362-11 - Aerial.pdf Recommended Issue Purchase Order 13 19-0009 Issue purchase order and enter into an agreement with Avaya Inc., for scheduled and non-scheduled maintenance, programming assistance, and system upgrades in an amount not to exceed $967,895.04, Account 101-27000-612840, Requisition 1511256 Recommended 14 19-0011 Issue purchase order and enter into an agreement for Contract 18-RFP-14 Third Party Claims Administrator Services for Workers’ Compensation and Non-litigated Liability with PMA Management Corp. for a three-year period, with an option to extend for an additional two years, estimated cost $743,795.00, Accounts 101-25000-612430 and 901-30000-601090, Requisition 1493550 Attachments: 18-RFP-14 Appendix A Report Recommended 15 19-0019 Issue purchase order to AT&T Corp., to Furnish and Deliver Telemetry Services, in an amount not to exceed $476,457.35, Accounts 101-66000/67000/68000/69000-612210, Requisition 1512102 Deleted by the Executive Director 16 19-0022 Issue purchase order for Contract 19-104-12 (Re-Bid), Preventative Maintenance for Steam Sterilizers, Labor, and Parts, to Scientific Services Plus, LLC., in an amount not to exceed $47,150.00, Account 101-16000-612970, Requisition 1495130 Recommended 17 19-0023 Issue purchase order for Contract 18-474-11, Furnish and Deliver One-Year Site License Software Maintenance Renewal of FileMaker Pro Software to the MWRDGC, to Koi Computers, Inc., in an amount not to exceed $29,862.00, Account 101-27000-612820, Requisition 1498402 Recommended Metropolitan Water Reclamation District of Greater Chicago Page 3 Committee of the Whole Meeting Minutes January 10, 2019 18 19-0040 Issue purchase order for Contract 18-487-11, Provide Web Hosting and Support of Oracle Primavera Software, to Loadspring Solutions, Inc., in an amount not to exceed $21,960.00, Account 101-27000-612820, Requisition 1499753 Recommended 19 19-0044 Issue purchase order and enter into an agreement for Contract 19-RFP-01, Perform Federal Legislative Consulting Services, with O’Connell & Dempsey, LLC, in an amount not to exceed $150,000.00, Account 101-15000-612430, Requisition 1496146 (As Revised) Attachments: 19-RFP-01 APPENDIX A REPORT Deferred by Marcelino Garcia Award Contract 20 19-0041 Authority to award Contract 17-844-3P, Furnish and Install Odor Control System at Calumet, Hanover Park and Kirie Water Reclamation Plants, to IHC Construction Companies, L.L.C., in an amount not to exceed $4,098,000.00, plus a five (5) percent allowance for change orders in an amount of $204,900.00, for a total amount not to exceed $4,302,900.00, Account 401-50000-645650, Requisition 1499356 Attachments: Contract 17-844-3P Revised Appendix D Report.pdf PROJECT VIEW.pdf Deleted by the Executive Director Increase Purchase Order/Change Order 21 19-0004 Authority to decrease Contract 16-704-21, Furnish, Deliver and Install an Upgraded Coarse Screen Conveyor System at the North Branch Pumping Station, to Brieser Construction Company, in an amount of $15,000.00, from an amount of $201,204.00 to an amount not to exceed $186,204.00, Account 201-50000-645600, Purchase Order 5001671 Recommended 22 19-0005 Authority to decrease Contract 17-771-11, Aquatic Weed Removal at Various Locations, to Clarke Aquatic Services, Inc., in an amount of $17,602.00, from an amount of $62,220.00, to an amount not to exceed $44,618.00, Account 101-67000-612420, Purchase Order 5001590 Attachments: Change Order Log - Purchase Order #5001590 Recommended Metropolitan Water Reclamation District of Greater Chicago Page 4 Committee of the Whole Meeting Minutes January 10, 2019 23 19-0010 Authority to decrease purchase order for Contract 11-403-2P, Membrane Gas Holder Replacement and Digester Cleaning at Egan Water Reclamation Plant, Cook County, to Path Construction, Inc. in an amount of $416,540.96 from an amount of $5,929,567.63, to an amount not to exceed $5,513,026.67 and to decrease the related five percent change order allowance in an amount of $45,364.46, from an amount of $45,364.46, to an amount not to exceed $0.00, Account 201-50000-645750, Purchase Order 4000018 Attachments: 11-403-2P CO Log BM 1-10-19.pdf Recommended 24 19-0014 Authority to decrease Contract 11-239-3S Calumet Intercepting Sewer 19F Rehabilitation, Calumet Service Area, to Insituform Technologies USA, Inc. in an amount of $7,800.00, from an amount of $14,238,856.11, to an amount not to exceed $14,231,056.11, Account 401-50000-645700, Purchase Order 4000036 Attachments: 11-239-3S CO Log BM 1-10-19.pdf Recommended 25 19-0015 Authority to increase Contract 17-838-3C, Updating and Executing Computer Models to Analyze Alternate Flood Control Measures, to CH2M Hill Engineers, Inc. in an amount of $100,000.00, from an amount of $520,483.00, to an amount not to exceed $620,483.00, Account 401-50000-612430, Purchase Order 3093563 Attachments: 17-838-3C CO Log BM 1-10-19.pdf Recommended 26 19-0031 Authority to increase outline agreement with Trojan Technologies, Inc., to Furnish and Deliver Ultraviolet Disinfection System Parts to the O’Brien Water Reclamation Plant, for a three-year period, in an amount of $225,000.00, from an amount of $278,650.00 to an amount not to exceed $503,650.00, Account 101-67000-623070 Attachments: OA Trojan.pdf Recommended 27 19-0032 Authority to increase purchase order for emergency Contract 19-400-01, Janitorial Services for the Main Office Building Complex, to GSF USA Inc. in an amount of $65,000.00, from an amount of $50,000.00 to an amount not to exceed $115,000.00, Accounts 101-15000-612370/612390, Purchase Order 3102643 Recommended Metropolitan Water Reclamation District of Greater Chicago Page 5 Committee of the Whole Meeting Minutes January 10, 2019 28 19-0033 Authority to increase purchase order and amend the agreement with Thompson Coburn LLP to represent and counsel the District in connection with issues of intellectual property law related to the District’s development and use of various technologies, in an amount of $60,000.00, from an amount of $80,000.00, to an amount not to exceed $140,000.00, Account 101-30000-612430, Purchase Order 3089335 Attachments: PMM - Authority to Increase PO and Amend Agreement w Thompson Coburn LLP.pdf Recommended Budget & Employment Committee Authorization 29 19-0034 Authority to transfer 2018 departmental appropriations in the amount of $245,200.00 in the Corporate Fund Attachments: 01.10.19 Board Transfer BF5.pdf Deleted by the Executive Director 30 19-0035 Authorization to amend Board Order of December 20, 2018, regarding Authority to transfer 2018 departmental appropriations in the amount of $498,400.00 in the Corporate Fund, Agenda Item No. 30, File No. 18-1313 Attachments: 01.10.19 Board Transfer BF5 Amendment for 12.20.18.pdf Recommended Engineering Committee Authorization 31 18-1334 Authority to settle potential delay claims against the Metropolitan Water Reclamation District of Greater Chicago arising out of various steel procurement issues on Contract 13-106-4F, McCook Reservoir Des Plaines Inflow Tunnel, SSA (Deferred from the December 20, 2018 Board Meeting) A motion was made by Barbara J. McGowan, seconded by Cameron Davis, authorizing the Executive Director to Delete this Agenda Item. The motion carried by the following roll call vote: Aye: 9 - Frank Avila, Cameron Davis, Kimberly Du Buclet, Marcelino Garcia, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, Mariyana T. Spyropoulos Judiciary Committee Authorization Metropolitan Water Reclamation District of Greater Chicago Page 6 Committee of the Whole Meeting Minutes January 10, 2019 32 19-0006 Authority to settle the Workers’ Compensation Claim of Edward Murphy vs. MWRDGC, Claim 13 WC 39875, Illinois Workers’ Compensation Commission (IWCC), in the sum of $59,837.08, Account 901-30000-601090 Recommended 33 19-0008 Authority to settle the Workers’ Compensation Claims of Preston Stover vs. MWRDGC, Claim 14 WC 04942 and 14 WC 04941, Illinois Workers’ Compensation Commission (IWCC), in the sum of $14,342.10, Account 901-30000-601090 Recommended Monitoring & Research Committee Authorization 34 19-0007 Authorization to enter into a Stevenson-Wydler Cooperative Research and Development Agreement for Project Collaboration with Fermi Research Alliance, LLC Recommended Real Estate Development Committee Authorization 35 19-0037 Authority to amend easement agreement dated May 4, 2000, between the District and Commonwealth Edison Company on 39,950 sq. ft. of District real estate located at North Shore Channel Parcels 6.03, 6.10, 6.17, 6.18, and 6.21 in Skokie, Illinois to add an additional 4,848 sq. ft. to the easement premises. Consideration shall be an increase of $1,734.50 to the current annual easement fee of $14,293.14 for a total of $16,027.64 Attachments: Authority to Amend Easement w ComEd Easement E-038 - Aerial.pdf Recommended 36 19-0038 Authority to grant to Praxair, Inc. a 10-year, 24,750+ sq. ft. non-exclusive easement to continue to construct, reconstruct, operate, maintain, repair, replace, and remove an 8-inch underground oxygen pipeline on vacant District real estate adjacent to the District's SEPA Station 2 located south of 127th Street and west of Edbrooke Avenue in Chicago, Illinois. Consideration shall be an initial annual easement fee of $12,705.00 Attachments: Authority to Grant to Praxair - Easement - Aerial.pdf Recommended Metropolitan Water Reclamation District of Greater Chicago Page 7 Committee of the Whole Meeting Minutes January 10, 2019 Approval of the Consent Agenda with the exception of Items: 8, 15, 19, 20, 29, 31, 37, 38, 39 and 40 President Kari K. Steele called for a motion to accept the agendas for each Standing Committee that was convened. Moved by Debra Shore, seconded by Frank Avila. President Kari K. Steele called for any objections. No objections were voiced. Motion carried. Miscellaneous & New Business Motion 37 19-0024 MOTION to nominate Kari K. Steele as President of the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago A motion was made by Mariyana T. Spyropoulos, seconded by Barbara J. McGowan, that this Motion be Recommended. The motion carried by the following roll call vote: Aye: 9 - Frank Avila, Cameron Davis, Kimberly Du Buclet, Marcelino Garcia, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, Mariyana T. Spyropoulos 38 19-0025 MOTION to nominate Barbara J. McGowan as Vice President of the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago A motion was made by Cameron Davis, seconded by Kimberly Du Buclet, that this Motion be Recommended. The motion carried by the following roll call vote: Aye: 9 - Frank Avila, Cameron Davis, Kimberly Du Buclet, Marcelino Garcia, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, Mariyana T. Spyropoulos 39 19-0026 MOTION to nominate Frank Avila as Chairman of the Committee on Finance of the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago A motion was made by Barbara J. McGowan, seconded by Kari K. Steele, that this Motion be Recommended. The motion carried by the following roll call vote: Aye: 9 - Frank Avila, Cameron Davis, Kimberly Du Buclet, Marcelino Garcia, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, Mariyana T. Spyropoulos 40 19-0027 MOTION to suspend Article III, Section 3.2 (A) of the Rules of the Board of Commissioners of the MWRDGC and move the appointment of the Chairperson and Vice-Chairperson of each standing Committee to the next Regular Board Meeting A motion was made by Debra Shore, seconded by Cameron Davis, that this Motion be Recommended. The motion carried by the following roll call vote: Aye: 9 - Frank Avila, Cameron Davis, Kimberly Du Buclet, Marcelino Garcia, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, Mariyana T. Spyropoulos Metropolitan Water Reclamation District of Greater Chicago Page 8 Committee of the Whole Meeting Minutes January 10, 2019 Executive Session None Adjournment The Committee of the Whole meeting of January 10, 2019 was adjourned at 11:45 a.m. /s/ Jacqueline Torres Clerk Metropolitan Water Reclamation District of Greater Chicago Page 9