OSER’s Mission Statement The mission of the Office of State Employment Relations is to provide innovative human resources leadership and strategic direction to Wisconsin state government in order to maximize the quality and diversity of the state’s workforce. OSER’s Vision Statement The vision of the Office of State Employment Relations is to continuously improve the effectiveness and efficiency of the state’s human resource system through communication, partnerships, and strategic application of best practices to Wisconsin state government. cover design: Delores Butler, OSER/DAA State of Wisconsin Classified Workforce & Affirmative Action Report Fiscal Year 2014 Workforce Statistics and Analysis Covering Primarily the Permanent Classified Workforce in the Executive Branch of Wisconsin State Government at the close of Fiscal Year 2014 (June 2014), and including Affirmative Action statistics for Fiscal Years 2013 and 2014 For more information contact: Office of State Employment Relations 101 East Wilson Street, 4th Floor P.O. Box 7855 Madison, WI 53707-7855 Web site: http://OSER.state.wi.us Telephone: (608) 266-9820 Special thanks to: Department of Administration Central Payroll Office University of Wisconsin System Senate Chief Clerk’s Office Director of State Courts Office for contributing data used in the production of this report 2014 Classified Workforce & Affirmative Action Report Executive Leadership: Greg L. Gracz, OSER Director Danielle Carne, Deputy Director Jeanette Johnson, Administrator, Division of Affirmative Action Staff Contributors: Eric Barber Erika Ryerson Delores Butler Lyra Trapp Claire Dehnert John Wiesman (coordinator) Eileen Hocker Jennifer Zschernitz i This page intentionally left blank for two-sided printing of this report. ii This page intentionally left blank for two-sided printing of this report. iv TABLE OF CONTENTS Statistical Highlights: June 2014 Compared with June 2004 ............................................... vii Executive Summary ........................................................................................................... viii-xi Section 1 – Agency Workforce Summaries ............................................................................ 1 Board on Aging and Long Term Care .................................................................................................................. 2 Department of Administration ............................................................................................................................. 3 Department of Agriculture, Trade and Consumer Protection .............................................................................. 4 Department of Children and Families .................................................................................................................. 5 Department of Corrections ................................................................................................................................. 6 Department of Employee Trust Funds ................................................................................................................ 7 Department of Financial Institutions ................................................................................................................... 8 Department of Health Services .......................................................................................................................... 9 Department of Justice ...................................................................................................................................... 10 Department of Military Affairs ........................................................................................................................... 11 Department of Natural Resources .................................................................................................................... 12 Department of Public Instruction ...................................................................................................................... 13 Department of Revenue ................................................................................................................................... 14 Department of Safety & Professional Services .................................................................................................. 15 Department of Transportation .......................................................................................................................... 16 Department of Veterans Affairs ........................................................................................................................ 17 Department of Workforce Development ........................................................................................................... 18 Educational Communications Board ................................................................................................................. 19 Office of State Employment Relations .............................................................................................................. 20 Office of the Commissioner of Insurance ......................................................................................................... 21 Office of the State Public Defender .................................................................................................................. 22 Public Service Commission .............................................................................................................................. 23 Wisconsin Historical Society ............................................................................................................................ 24 Wisconsin Technical College System................................................................................................................ 25 Section 2 – Workforce Composition ..................................................................................... 27 Table 1 - Permanent Classified Employees by Agency: 2014 and 2004 .......................................................... 28 Table 2 - Average Age and Years of Service by Agency ................................................................................. 29 Chart 3 - Age Distribution of Permanent Classified Employees: 2014 and 2004 ............................................. 30 Chart 4 - Years of State Service of Permanent Classified Employees: 2014 and 2004 ................................... 31 Table 5 - Permanent Classified Employees by Statutory Bargaining Unit ........................................................ 32 Table 6 - Unclassified Employees by Statutory Bargaining Unit ....................................................................... 32 Table 7 - Single and Family Health Insurance Plans by Agency ....................................................................... 33 Table 8 - Permanent Classified Employees by County .................................................................................... 34 Table 9 - Most Populous Classification Titles – Top 40 .................................................................................... 35 Table 10 - Most Populous Classification Titles by Agency .......................................................................... 36-37 Chart 11 - Distribution of Hourly Pay Rates - Permanent Classified Employees .............................................. 38 Table 12 - Overview of All State and Authority Employment ............................................................................ 39 Section 3 – Equal Employment Opportunity and Affirmative Action ................................. 41 Overview of Equal Employment Opportunity and Affirmative Action and Statistics and Programs .............. 42-46 Sources of Minority and Women Job Applicants ............................................................................................... 47 v Table 13 - Permanent Classified Employees in Affirmative Action Categories - by Agency ........................ 48-50 Table 14 - Racial/Ethnic Minority Employees by Region Compared with Wisconsin Labor Force ................... 51 Chart 15 - Racial/Ethnic Minority Employment Trends: 2004-2014 .................................................................. 52 Table 16 - Affirmative Action Groups Compared to Labor Force and Population: 2014 and 2004 ................... 53 Chart 17 - Percentage of Women by Agency: 2014 and 2004 ......................................................................... 54 Table 18 - Ten Year Increase in Percentage of Women by Job Group ............................................................ 55 Chart 19 - Percentage of Women in Nontraditional Jobs for Women ................................................................ 56 Chart 20 - Percentage of Racial/Ethnic Minorities by Agency: 2014 and 2004 ................................................ 57 Chart 21 - Percentage of Persons with Disabilities by Agency: 2014 and 2004 ............................................... 58 Table 22 - Ranking Agencies on Racial/Ethnic Minority Employment: 2013-2014 ........................................... 59 Table 23 - Ranking Agencies on Employment of Persons with Disabilities: 2013-2014 ................................... 60 Table 24 - Minorities, Women, and Persons with Disabilities by Job Group: 2014, 2013 and 2004 ............ 61-64 Chart 25 - Ethnic Minority and Gender Distribution by Federal EEO Category ................................................ 65 Table 26 - Employment by Affirmative Action Category and EEO Job Category: 2013-2014 .......................... 66 Table 27 - Employment of Racial/Ethnic Minorities by Gender and EEO Job Category: 2012-2014 ............... 67 Table 28 - Personnel Transactions by Racial/Ethnic Group, Gender, & Persons with Disabilities ................... 68 Chart 29 - Comparison of Personnel Transactions by Affirmative Action Group .............................................. 69 Table 30 – Average Pay Rate by Minority, Gender, and Disability Status ......................................................... 70 Table 31 – Average Pay Rate of Affirmative Action Groups within EEO Job Category .................................... 71 Table 32 – Seniority-Equalized Average Pay Rate within EEO Job Category ................................................. 72 Table 33 - W-2 Hires into Permanent Positions – by Agency or UW Campus ................................................. 73 Table 34 - W-2 Hires into Permanent Positions – by Job Classification ........................................................... 73 Table 35 - Affirmative Action Internships with State Agencies ......................................................................... 74 Section 4 – Personnel Transactions and Separations from State Service ......................... 75 WISC.JOBS....................................................................................................................................................... 76 Table 36 - Personnel Transactions by Agency – Fiscal Year 2014 .................................................................. 77 Table 37 - New Hires, Retirements and Other Separations by Job Group ....................................................... 78 Chart 38 - Age of New Hires in Fiscal Year 2014 ............................................................................................. 79 Chart 39 - Age of Retirees in Fiscal Year 2014 ................................................................................................ 80 Table 40 - Separations from State Service by Agency – Fiscal Year 2014 ...................................................... 81 Table 41 - Separations from State Service by Job Group – Fiscal Year 2014 ................................................. 82 Chart 42 - Historical Rates of Separations from State Service ......................................................................... 83 Section 5 – Retirement Eligibility .......................................................................................... 85 Chart 43 - Distribution of Employees for Normal Retirement Eligibility ............................................................. 86 Table 44 - Eligibility for Normal Retirement by Job Group ................................................................................ 87 Table 45 - Eligibility for Normal Retirement by Agency .................................................................................... 88 Chart 46 – Immediate Retirement Eligibility Historical Comparison ................................................................. 89 Chart 47 – Retirement Within Five Years Historical Comparison ..................................................................... 90 Section 6 – Appendices ......................................................................................................... 91 Appendix A - Glossary of Key Terms .......................................................................................................... 92-94 Appendix B – Federal Equal Employment Opportunity (EEO) Job Categories ................................................ 95 Appendix C – Statistical Methods ...................................................................................................................... 96 Appendix D - Race/Ethnic Identification ............................................................................................................ 97 Appendix E - Map of Wisconsin by Regional Recruiting Area .............................................. inside back cover vi 2014 WORKFORCE PLANNING AND AFFIRMATIVE ACTION REPORT STATISTICAL HIGHLIGHTS Profile of the Permanent Classified Workforce - June 2014 compared with June 2004 2014 2004 Count of job classifications for the classified service 1,699 1,834 Number of full-time-equivalent permanent classified employees 38,654.6 39,131.2 Headcount of permanent classified employees 39,511 40,475 Percentage represented by a labor union 2.7% 85.0% Percentage categorized as overtime-exempt under FLSA 38.3% 37.0% (Supervisory, Professional, or Administrative employees) Average age 46.1 45.6 Average years of state service 12.5 13.5 Percentage with single state health insurance coverage 28.2% 27.2% Percentage with family state health insurance coverage 59.5% 62.6% Average annualized full-time salary based on hourly rate $49,731 $40,913 Median annualized full-time salary based on hourly rate $45,485 $37,208 Percent racial/ethnic minorities 12.1% 8.8% Percent women 51.1% 51.2% 1 Percent persons with disabilities 4.5% 6.8% New hires into permanent classified positions in fiscal year 3,635 2,414 Annual Turnover Rate - turnover rates exclude UW System, for which data is unavailable Rate of retirements from state service 3.1% 2.1% Rate of layoffs 0.1% 0.4% Rate of involuntary discharges 1.8% 1.2% Rate of all other separations (quits, disability, death) 5.1% 3.8% Total rate of all separations from state service 9.9% 7.1% 2 Percent eligible for normal retirement immediately 8.4% 4.6% 2 Percent eligible for normal retirement within 5 years 23.1% 18.5% 2 Percent eligible for normal retirement within 10 years 40.4% 37.5% 1Disabilities are voluntarily self-reported. 2Retirement with no actuarial age reduction factor. See definition of "normal retirement" in the glossary. vii EXECUTIVE SUMMARY This Report serves several purposes: • It continues a series of biennial reports that provide workforce statistics both agency-by- agency and enterprise-wide, allowing for analysis of workforce characteristics and trends. • It showcases agency diversity accomplishments. • It provides statutorily mandated affirmative action reporting for fiscal years 2013 and 2014. • It illuminates the demographic characteristics of the permanent classified workforce as of June 2014 and shows comparisons with the workforce in June 2004, 10 years earlier. (Other fiscal year data referenced in this summary was published in predecessor reports.) • It quantifies key personnel transactions that occurred during fiscal years 2013 and 2014. • It exhibits the potential for employee retirements now and in the near future. Scope of Report This Report focuses on the roughly 39,500 employees making up the permanent classified workforce in the executive branch of state government, which is the core workforce for carrying out the operations and programs for executive branch state agencies. The following types of state employees are generally excluded from this Report: • Elected officials • Employees of the legislature • Employees of the state judicial system • Appointees in the unclassified service such as agency heads and other executives • State prosecutor and public defender attorneys, which are in the unclassified service • Limited term and project employees • Higher education employees in the unclassified service such as faculty, academic staff, administrators, research assistants and student assistants • Employees of state authorities (who are generally not considered state employees) Data Sources and Limitations The primary data source is the Personnel Management Information System (PMIS) maintained by the Department of Administration’s State Budget Office. Although data for classified employees in the UW System is merged into PMIS, some UW information is not available. As a result, reporting on racial/ethnicity characteristics of UW employees is partial, and all descriptions of employee turnover in this Report exclude UW System due to lack of personnel transaction information. Efforts were made to supply missing data, to correct data errors, and to categorize and interpret data consistent with past Reports. Even so, this Report cannot be relied on for 100% accuracy. Composition of the Permanent Classified Workforce Recent increase in classified workforce, though below historical peak number. At the end of fiscal year (FY) 2014, the state employed 38,655 full-time-equivalent permanent classified employees, representing an increase of 1,436 employees from the end of FY 2012, but still 1,312 less than in June 2002, which was approximately the peak for permanent classified employment. In the 10 years from 2004 to 2014, the agency with the largest growth in FTE employees was the Dept. of Veterans Affairs (+331), while the Dept. of Workforce Development had the largest decrease (-366). In percentage terms, the largest growth was in the Aging & Long Term Care viii