City Council Meeting September 24, 2018 Agenda 6:45 p.m. Watch Live City Council Chambers, City Hall, 3rd Floor, 1528 Third Avenue, Rock Island, IL 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Moment of Silence 5. Minutes of the September 10, 2018 meeting. Motion whether or not to approve the minutes as Motion: printed. Documents: MINUTES 091018.PDF 6. Minutes of the Executive Session of September 10, 2018. Motion whether or not to approve the Executive Motion: Session minutes. 7. Update Rock Island by Mayor Thoms 8. An Ordinance amending Chapter 11, Article V of the Code of Ordinances relating to the Preservation of Historically or Architecturally Significant Property (2nd Reading). Motion whether or not to pass the ordinance. Motion: Roll Call vote is needed. RC Documents: 054-2018 AMENDED PRESERVATION ORDINANCE 092418.PDF 9. A Special Ordinance authorizing acquisition of sixteen tax auction properties in the city of Rock Island in the amount of $14,442.00. Motion whether or not to consider, suspend the Motion: rules, and pass the ordinance. Roll Call vote is needed. RC Documents: 2018 TAX AUCTION PROPERTIES ORD 092418.PDF 10. A Resolution supporting River Action's pursuit of grant funds for a partial replica of the first railroad bridge to span the Mississippi River. Motion whether or not to adopt the resolution. Motion: Roll Call vote is needed. RC Documents: 2018 RESOLUTION - RIVERACTION BRIDGE GRANT 092418.PDF 11. Claims a. Report from the Human Resources Department regarding payment in the amount of $13,412.52 to Lars Rehnberg of Rock Island, IL for General Liability claim. Documents: MEMO TO CC GLC MORE THAN 2500 9-14-18 REHNBERG 092418.PDF b. Report from the Human Resources Department regarding payment in the amount of $35,000.00 to Teresa Doppler of Rock Island, IL for General Liability claim. Documents: DOPPLER MEMO 9.19.18 092418.PDF c. Report from the Information Technology Department regarding payment in the amount of $42,394.00 to Promevo, LLC of Burlington, KY for Google GSuite annual renewal and support maintenance for the year from December 28, 2018 through December 27, 2019. Documents: CY18-011 GOOGLE ANNUAL - COMPLETE 091018.PDF d. Report from the Information Technology Department regarding payment in the amount of $20,753.59 to System Innovators of Chicago, IL for the iNovah software annual update and support maintenance for the year July 1, 2018 through June 30, 2019. Documents: CY18-012 INOVAH ANNUAL MAINT 092418.PDF e. Report from the Public Works Department regarding payment #1 in the amount of $105,708.00 to Crafton Railroad Company of Andalusia, IL for the SW Railroad Spur Repairs Project for services provided from July 9, 2018 through September 4, 2018. Documents: 2018-128 PAYMENT - SW RAILROAD SPUR REPAIRS 092418.PDF f. Report from the Public Works Department regarding payment in the amount of $11,985.00 to JC Cross Company of Davenport, IA for the emergency repair of one Hoffman Aeration Tank Blower. Motion whether or not to accept the reports Motion: and authorize payment as recommended for Claims items a through f. Roll Call vote is needed. RC Documents: 2018-129 EMERGENCY REPAIR OF HOFFMAN AERATION TANK BLOWER 092418.PDF g. Report from the Public Works Department regarding payment #11 in the amount of $249,394.97 to General Constructors, Inc. of Bettendorf, IA for the 007 Outfall Relocation Project for services provided from July 21, 2018 through August 31, 2018. Documents: 2018-130 PAYMENT - 007 OUTFALL RELOCATION 092418.PDF h. Report from the Public Works Department regarding payment #8 in the amount of $62,637.50 to Centennial Contractors of the Quad Cities, Inc. of Moline, IL for the 2017-2018 Sidewalk and Pavement Patching Program for services provided from July 11, 2018 through September 6, 2018. Documents: 2018-131 PAYMENT - 2017-2018 SIDEWALK AND PAVEMENT PATCHING PROGRAM 092418.PDF i. Report from the Public Works Department regarding payment #4 and final in the amount of $232,090.82 to Miller Trucking and Excavating of Silvis, IL for the Lincoln Court Reconstruction, 17th to 20th Streets Project for services provided from January 6, 2018 through July 12, 2018. Motion whether or not to accept the reports Motion: and authorize payment as recommended for Claims items g through i. Roll Call vote is needed. RC Documents: 2018-132 PAYMENT - LINCOLN COURT RECONSTRUCTION 092418.PDF 12. Claims for the weeks of September 7 through September 13 in the amount of $1,905,232.66 and September 14 through September 20 in the amount of $320,810.23; and payroll for the weeks of August 27 through September 9 in the amount of $2,954,161.38. Motion whether or not to allow the claims and Motion: payroll. Roll Call vote is needed. RC Documents: AP CHECK REGISTER 091318 092418.PDF AP CHECK REGISTER 092018 092418.PDF PAYROLL EXPENSE POSTING REPORT 091418 092418.PDF 13. ACH payments for the month of August in the amount of $968,542.01. Motion whether or not to approve the ACH Motion: payments. Roll Call vote is needed. RC Documents: ACH WIRE REPORT-AUGUST 2018 092418.PDF 14. Purchase Card Claims for the period from July 27, 2018 through August 27, 2018 in the amount of $93,695.49. Motion whether or not to approve the purchase Motion: card claims. Roll Call vote is needed. RC Documents: COUNCIL_REPORT P CARD 092418.PDF 15. Report from the Police Department regarding the purchase of the Ballistic Vest Uniform Shirt Carrier with MOLLE, the Blackhawk S.T.R.I.K.E. Platform, and the Axon MOLLE compatible body camera attachment in the amount of $14,524.80. Motion whether or not to approve the purchase as Motion: recommended. Roll Call vote is needed. RC Documents: VEST CARRIER WITH MOLLE PURCHASE 092418.PDF 16. Report from the Community and Economic Development Department regarding bids for the DeSoto Renovations Project, recommending the bid be awarded to Estes Construction of Davenport, IA in the amount of $49,219.50. Motion whether or not to award the bid as Motion: recommended and authorize the City Manager to execute the contract documents. Roll Call vote is needed. RC Documents: 20180914 BID MEMO FOR COUNCIL 092418.PDF 17. Report from the Public Works Department regarding a Request for Proposals for the professional management of Sunset Marina, recommending the contract be awarded to Founders 3 Management Company (F3 Marina) of Milwaukee, WI with the terms as stated in the report and for the five-year contract period of October 1, 2018 through September 30, 2023. Motion whether or not to award the contract as Motion: recommended subject to minor attorney modifications and authorize the City Manager to execute the contract documents. Roll Call vote is needed. RC Documents: 2018-137 - MARINA MANAGEMENT CONTRACT 092418.PDF 18. Report from the Public Works Department regarding IDOT's bid opening for the 38th Street Resurfacing: 7th Avenue to Blackhawk Road Project with IDOT recommending the bid be awarded to Brandt Construction of Milan, IL in the amount of $2,330,106.40. Motion whether or not to concur with IDOT on the Motion: award of the contract as recommended. Roll Call vote is needed. RC Documents: 2018-138 IDOT-PW 092418.PDF 19. Report from the Parks and Recreation Department regarding an Ordinance amending Chapter 14, Article II, Sections 14-20(a)(38) and 14-20(a)(44) of the Code of Ordinances relating to the prohibition of swimming, diving, and fishing off boat docks and ramps. Motion whether or not to consider, suspend the Motion: rules, and pass the ordinance. Roll Call vote is needed. RC Documents: MEMO TO COUNCIL PDF 092418.PDF 20. Report from the Finance Department regarding an Ordinance amending Chapter 15, Article IV, Sections 15-54(b) and 15-65(b) relating to late payment penalties (1st Reading). Motion whether or not to consider the ordinance as Motion: recommended. Roll Call vote is needed. RC Documents: 024-18 CY 2018 LOCAL TAX ORDINANCE AMENDMENT FOR AGENDA 092418.PDF 21. Report from the Community and Economic Development Department regarding an Ordinance vacating a segment of an east/west right-of-way east of 28th Street. Motion whether or not to consider, suspend the Motion: rules, and pass the ordinance. Roll Call vote is needed. RC Documents: HYVEE ALLEY VACATION FINAL 092418.PDF 22. Report from the Community and Economic Development Department regarding a request from Hy-Vee Inc. for a revision to an approved site plan in a PUD district at 2810 18th Avenue. Motion whether or not to approve the revised site Motion: plan as recommended. Roll Call vote is needed. RC Documents: PUD REVISED SITE PLAN REQUST FOR 2810 18TH AVENUE 092418.PDF 23. Report from the Community and Economic Development Department regarding a request from Balentine Trujillo for a rezoning from B-1 (neighborhood business) district to B-4 (highway/intensive business) district at 2627 7th Avenue. Motion whether or not to deny the rezoning as Motion: recommended and to consider a Special Use Permit request from the applicant as recommended (if rezoning is denied). Roll Call vote is needed. RC Documents: TRUJILLO REZONING COUNCIL MEMO 092418.PDF 24. Report from the Community and Economic Development Department regarding a request from Elizabeth Narske for a rezoning from R-4 (one to six family residence) district to B-1 (neighborhood business) district at 2321, 2325, and 2327 7th Avenue. Motion whether or not to approve the rezoning as Motion: recommended with the proposed landscaping and alley access point. Roll Call vote is needed. RC Documents: NARSKE REZONING FINAL 092418.PDF 25. Report from the Community and Economic Development Department regarding a request from U-Haul Company of Iowa and Illinois for a special exception for an authorized use at 3840 46th Avenue (Blackhawk Road) for an interior self storage facility. Motion whether or not to approve the special Motion: exception to authorize the interior self storage use and submitted site plan with landscaping, signage and other site improvements and proposed out lot at the northwest corner of the site as recommended. Roll Call vote is needed. RC Documents: UHAUL AUTHORIZED USE 092418.PDF 26. Report from the Community and Economic Development Department regarding a proposed granting of an easement from the City of Rock Island to allow McLaughlin Body Company access through City property to all of Lot 1, 2 and 3 in Quad City Industrial Center 2nd Addition, in the City of Rock Island, County of Rock Island, State of Illinois. Motion whether or not to grant the easement and Motion: authorize the Mayor and City Clerk to sign the grant of easement as recommended, subject to minor attorney modifications. Roll Call vote is needed. RC Documents: MCLAUGHLIN EASEMENT MEMO FINAL 092418.PDF 27. Report from the City Clerk regarding requests from Calvary International Revival Church for a street closing of 6th Street between 12th Avenue and 13th Avenue on Sunday, September 30, 2018 from 8:00 a.m. to 8:00 p.m. and sound amplification for their Children's Ministry inauguration and fundraising. Motion whether or not to approve the requests as Motion: recommended. Documents: COUNCIL NOYA-CIRC ST. CLOSING-SOUND AMP. 092418.PDF 28. Other Business / Public Comment 29. Executive Session: 5 ILCS 120/2 (c)(2) Collective negotiating matters between the public body and its employees or their representatives. 5 ILCS 120/2 (c)(21) Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi- annual review of the minutes as mandated by Section 2.06. Motion whether or not to go into Executive Session Motion: for the exceptions cited. Roll Call vote is needed. RC 30. Motion to Adjourn Adjourn to 6:45 p.m., Monday, October 8, 2018. This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Judith Gilbert at (309) 732-2010 or visiting in person at: 1528 Third Avenue, Rock Island, IL 61201. City Council Meeting September 24, 2018 Agenda 6:45 p.m. Watch Live City Council Chambers, City Hall, 3rd Floor, 1528 Third Avenue, Rock Island, IL 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Moment of Silence 5. Minutes of the September 10, 2018 meeting. Motion whether or not to approve the minutes as Motion: printed. Documents: MINUTES 091018.PDF 6. Minutes of the Executive Session of September 10, 2018. Motion whether or not to approve the Executive Motion: Session minutes. 7. Update Rock Island by Mayor Thoms 8. An Ordinance amending Chapter 11, Article V of the Code of Ordinances relating to the Preservation of Historically or Architecturally Significant Property (2nd Reading). Motion whether or not to pass the ordinance. Motion: Roll Call vote is needed. RC Documents: 054-2018 AMENDED PRESERVATION ORDINANCE 092418.PDF 9. A Special Ordinance authorizing acquisition of sixteen tax auction properties in the city of Rock Island in the amount of $14,442.00. Motion whether or not to consider, suspend the Motion: rules, and pass the ordinance. Roll Call vote is needed. RC Documents: 2018 TAX AUCTION PROPERTIES ORD 092418.PDF 10. A Resolution supporting River Action's pursuit of grant funds for a partial replica of the first railroad bridge to span the Mississippi River. Motion whether or not to adopt the resolution. Motion: Roll Call vote is needed. RC Documents: 2018 RESOLUTION - RIVERACTION BRIDGE GRANT 092418.PDF 11. Claims a. Report from the Human Resources Department regarding payment in the amount of $13,412.52 to Lars Rehnberg of Rock Island, IL for General Liability claim. Documents: MEMO TO CC GLC MORE THAN 2500 9-14-18 REHNBERG 092418.PDF b. Report from the Human Resources Department regarding payment in the amount of $35,000.00 to Teresa Doppler of Rock Island, IL for General Liability claim. Documents: DOPPLER MEMO 9.19.18 092418.PDF c. Report from the Information Technology Department regarding payment in the amount of $42,394.00 to Promevo, LLC of Burlington, KY for Google GSuite annual renewal and support maintenance for the year from December 28, 2018 through December 27, 2019. Documents: CY18-011 GOOGLE ANNUAL - COMPLETE 091018.PDF d. Report from the Information Technology Department regarding payment in the amount of $20,753.59 to System Innovators of Chicago, IL for the iNovah software annual update and support maintenance for the year July 1, 2018 through June 30, 2019. Documents: CY18-012 INOVAH ANNUAL MAINT 092418.PDF e. Report from the Public Works Department regarding payment #1 in the amount of $105,708.00 to Crafton Railroad Company of Andalusia, IL for the SW Railroad Spur Repairs Project for services provided from July 9, 2018 through September 4, 2018. Documents: 2018-128 PAYMENT - SW RAILROAD SPUR REPAIRS 092418.PDF f. Report from the Public Works Department regarding payment in the amount of $11,985.00 to JC Cross Company of Davenport, IA for the emergency repair of one Hoffman Aeration Tank Blower. Motion whether or not to accept the reports Motion: and authorize payment as recommended for Claims items a through f. Roll Call vote is needed. RC Documents: 2018-129 EMERGENCY REPAIR OF HOFFMAN AERATION TANK BLOWER 092418.PDF g. Report from the Public Works Department regarding payment #11 in the amount of $249,394.97 to General Constructors, Inc. of Bettendorf, IA for the 007 Outfall Relocation Project for services provided from July 21, 2018 through August 31, 2018. Documents: 2018-130 PAYMENT - 007 OUTFALL RELOCATION 092418.PDF h. Report from the Public Works Department regarding payment #8 in the amount of $62,637.50 to Centennial Contractors of the Quad Cities, Inc. of Moline, IL for the 2017-2018 Sidewalk and Pavement Patching Program for services provided from July 11, 2018 through September 6, 2018. Documents: 2018-131 PAYMENT - 2017-2018 SIDEWALK AND PAVEMENT PATCHING PROGRAM 092418.PDF i. Report from the Public Works Department regarding payment #4 and final in the amount of $232,090.82 to Miller Trucking and Excavating of Silvis, IL for the Lincoln Court Reconstruction, 17th to 20th Streets Project for services provided from January 6, 2018 through July 12, 2018. Motion whether or not to accept the reports Motion: and authorize payment as recommended for Claims items g through i. Roll Call vote is needed. RC Documents: 2018-132 PAYMENT - LINCOLN COURT RECONSTRUCTION 092418.PDF 12. Claims for the weeks of September 7 through September 13 in the amount of $1,905,232.66 and September 14 through September 20 in the amount of $320,810.23; and payroll for the weeks of August 27 through September 9 in the amount of $2,954,161.38. Motion whether or not to allow the claims and Motion: payroll. Roll Call vote is needed. RC Documents: AP CHECK REGISTER 091318 092418.PDF AP CHECK REGISTER 092018 092418.PDF PAYROLL EXPENSE POSTING REPORT 091418 092418.PDF 13. ACH payments for the month of August in the amount of $968,542.01. Motion whether or not to approve the ACH Motion: payments. Roll Call vote is needed. RC Documents: ACH WIRE REPORT-AUGUST 2018 092418.PDF 14. Purchase Card Claims for the period from July 27, 2018 through August 27, 2018 in the amount of $93,695.49. Motion whether or not to approve the purchase Motion: card claims. Roll Call vote is needed. RC Documents: COUNCIL_REPORT P CARD 092418.PDF 15. Report from the Police Department regarding the purchase of the Ballistic Vest Uniform Shirt Carrier with MOLLE, the Blackhawk S.T.R.I.K.E. Platform, and the Axon MOLLE compatible body camera attachment in the amount of $14,524.80. Motion whether or not to approve the purchase as Motion: recommended. Roll Call vote is needed. RC Documents: VEST CARRIER WITH MOLLE PURCHASE 092418.PDF 16. Report from the Community and Economic Development Department regarding bids for the DeSoto Renovations Project, recommending the bid be awarded to Estes Construction of Davenport, IA in the amount of $49,219.50. Motion whether or not to award the bid as Motion: recommended and authorize the City Manager to execute the contract documents. Roll Call vote is needed. RC Documents: 20180914 BID MEMO FOR COUNCIL 092418.PDF 17. Report from the Public Works Department regarding a Request for Proposals for the professional management of Sunset Marina, recommending the contract be awarded to Founders 3 Management Company (F3 Marina) of Milwaukee, WI with the terms as stated in the report and for the five-year contract period of October 1, 2018 through September 30, 2023. Motion whether or not to award the contract as Motion: recommended subject to minor attorney modifications and authorize the City Manager to execute the contract documents. Roll Call vote is needed. RC Documents: 2018-137 - MARINA MANAGEMENT CONTRACT 092418.PDF 18. Report from the Public Works Department regarding IDOT's bid opening for the 38th Street Resurfacing: 7th Avenue to Blackhawk Road Project with IDOT recommending the bid be awarded to Brandt Construction of Milan, IL in the amount of $2,330,106.40. Motion whether or not to concur with IDOT on the Motion: award of the contract as recommended. Roll Call vote is needed. RC Documents: 2018-138 IDOT-PW 092418.PDF 19. Report from the Parks and Recreation Department regarding an Ordinance amending Chapter 14, Article II, Sections 14-20(a)(38) and 14-20(a)(44) of the Code of Ordinances relating to the prohibition of swimming, diving, and fishing off boat docks and ramps. Motion whether or not to consider, suspend the Motion: rules, and pass the ordinance. Roll Call vote is needed. RC Documents: MEMO TO COUNCIL PDF 092418.PDF 20. Report from the Finance Department regarding an Ordinance amending Chapter 15, Article IV, Sections 15-54(b) and 15-65(b) relating to late payment penalties (1st Reading). Motion whether or not to consider the ordinance as Motion: recommended. Roll Call vote is needed. RC Documents: 024-18 CY 2018 LOCAL TAX ORDINANCE AMENDMENT FOR AGENDA 092418.PDF 21. Report from the Community and Economic Development Department regarding an Ordinance vacating a segment of an east/west right-of-way east of 28th Street. Motion whether or not to consider, suspend the Motion: rules, and pass the ordinance. Roll Call vote is needed. RC Documents: HYVEE ALLEY VACATION FINAL 092418.PDF 22. Report from the Community and Economic Development Department regarding a request from Hy-Vee Inc. for a revision to an approved site plan in a PUD district at 2810 18th Avenue. Motion whether or not to approve the revised site Motion: plan as recommended. Roll Call vote is needed. RC Documents: PUD REVISED SITE PLAN REQUST FOR 2810 18TH AVENUE 092418.PDF 23. Report from the Community and Economic Development Department regarding a request from Balentine Trujillo for a rezoning from B-1 (neighborhood business) district to B-4 (highway/intensive business) district at 2627 7th Avenue. Motion whether or not to deny the rezoning as Motion: recommended and to consider a Special Use Permit request from the applicant as recommended (if rezoning is denied). Roll Call vote is needed. RC Documents: TRUJILLO REZONING COUNCIL MEMO 092418.PDF 24. Report from the Community and Economic Development Department regarding a request from Elizabeth Narske for a rezoning from R-4 (one to six family residence) district to B-1 (neighborhood business) district at 2321, 2325, and 2327 7th Avenue. Motion whether or not to approve the rezoning as Motion: recommended with the proposed landscaping and alley access point. Roll Call vote is needed. RC Documents: NARSKE REZONING FINAL 092418.PDF 25. Report from the Community and Economic Development Department regarding a request from U-Haul Company of Iowa and Illinois for a special exception for an authorized use at 3840 46th Avenue (Blackhawk Road) for an interior self storage facility. Motion whether or not to approve the special Motion: exception to authorize the interior self storage use and submitted site plan with landscaping, signage and other site improvements and proposed out lot at the northwest corner of the site as recommended. Roll Call vote is needed. RC Documents: UHAUL AUTHORIZED USE 092418.PDF 26. Report from the Community and Economic Development Department regarding a proposed granting of an easement from the City of Rock Island to allow McLaughlin Body Company access through City property to all of Lot 1, 2 and 3 in Quad City Industrial Center 2nd Addition, in the City of Rock Island, County of Rock Island, State of Illinois. Motion whether or not to grant the easement and Motion: authorize the Mayor and City Clerk to sign the grant of easement as recommended, subject to minor attorney modifications. Roll Call vote is needed. RC Documents: MCLAUGHLIN EASEMENT MEMO FINAL 092418.PDF 27. Report from the City Clerk regarding requests from Calvary International Revival Church for a street closing of 6th Street between 12th Avenue and 13th Avenue on Sunday, September 30, 2018 from 8:00 a.m. to 8:00 p.m. and sound amplification for their Children's Ministry inauguration and fundraising. Motion whether or not to approve the requests as Motion: recommended. Documents: COUNCIL NOYA-CIRC ST. CLOSING-SOUND AMP. 092418.PDF 28. Other Business / Public Comment 29. Executive Session: 5 ILCS 120/2 (c)(2) Collective negotiating matters between the public body and its employees or their representatives. 5 ILCS 120/2 (c)(21) Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi- annual review of the minutes as mandated by Section 2.06. Motion whether or not to go into Executive Session Motion: for the exceptions cited. Roll Call vote is needed. RC 30. Motion to Adjourn Adjourn to 6:45 p.m., Monday, October 8, 2018. This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Judith Gilbert at (309) 732-2010 or visiting in person at: 1528 Third Avenue, Rock Island, IL 61201. City Council Meeting September 24, 2018 Agenda 6:45 p.m. Watch Live City Council Chambers, City Hall, 3rd Floor, 1528 Third Avenue, Rock Island, IL 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Moment of Silence 5. Minutes of the September 10, 2018 meeting. Motion whether or not to approve the minutes as Motion: printed. Documents: MINUTES 091018.PDF 6. Minutes of the Executive Session of September 10, 2018. Motion whether or not to approve the Executive Motion: Session minutes. 7. Update Rock Island by Mayor Thoms 8. An Ordinance amending Chapter 11, Article V of the Code of Ordinances relating to the Preservation of Historically or Architecturally Significant Property (2nd Reading). Motion whether or not to pass the ordinance. Motion: Roll Call vote is needed. RC Documents: 054-2018 AMENDED PRESERVATION ORDINANCE 092418.PDF 9. A Special Ordinance authorizing acquisition of sixteen tax auction properties in the city of Rock Island in the amount of $14,442.00. Motion whether or not to consider, suspend the Motion: rules, and pass the ordinance. Roll Call vote is needed. RC Documents: 2018 TAX AUCTION PROPERTIES ORD 092418.PDF 10. A Resolution supporting River Action's pursuit of grant funds for a partial replica of the first railroad bridge to span the Mississippi River. Motion whether or not to adopt the resolution. Motion: Roll Call vote is needed. RC Documents: 2018 RESOLUTION - RIVERACTION BRIDGE GRANT 092418.PDF 11. Claims a. Report from the Human Resources Department regarding payment in the amount of $13,412.52 to Lars Rehnberg of Rock Island, IL for General Liability claim. Documents: MEMO TO CC GLC MORE THAN 2500 9-14-18 REHNBERG 092418.PDF b. Report from the Human Resources Department regarding payment in the amount of $35,000.00 to Teresa Doppler of Rock Island, IL for General Liability claim. Documents: DOPPLER MEMO 9.19.18 092418.PDF c. Report from the Information Technology Department regarding payment in the amount of $42,394.00 to Promevo, LLC of Burlington, KY for Google GSuite annual renewal and support maintenance for the year from December 28, 2018 through December 27, 2019. Documents: CY18-011 GOOGLE ANNUAL - COMPLETE 091018.PDF d. Report from the Information Technology Department regarding payment in the amount of $20,753.59 to System Innovators of Chicago, IL for the iNovah software annual update and support maintenance for the year July 1, 2018 through June 30, 2019. Documents: CY18-012 INOVAH ANNUAL MAINT 092418.PDF e. Report from the Public Works Department regarding payment #1 in the amount of $105,708.00 to Crafton Railroad Company of Andalusia, IL for the SW Railroad Spur Repairs Project for services provided from July 9, 2018 through September 4, 2018. Documents: 2018-128 PAYMENT - SW RAILROAD SPUR REPAIRS 092418.PDF f. Report from the Public Works Department regarding payment in the amount of $11,985.00 to JC Cross Company of Davenport, IA for the emergency repair of one Hoffman Aeration Tank Blower. Motion whether or not to accept the reports Motion: and authorize payment as recommended for Claims items a through f. Roll Call vote is needed. RC Documents: 2018-129 EMERGENCY REPAIR OF HOFFMAN AERATION TANK BLOWER 092418.PDF g. Report from the Public Works Department regarding payment #11 in the amount of $249,394.97 to General Constructors, Inc. of Bettendorf, IA for the 007 Outfall Relocation Project for services provided from July 21, 2018 through August 31, 2018. Documents: 2018-130 PAYMENT - 007 OUTFALL RELOCATION 092418.PDF h. Report from the Public Works Department regarding payment #8 in the amount of $62,637.50 to Centennial Contractors of the Quad Cities, Inc. of Moline, IL for the 2017-2018 Sidewalk and Pavement Patching Program for services provided from July 11, 2018 through September 6, 2018. Documents: 2018-131 PAYMENT - 2017-2018 SIDEWALK AND PAVEMENT PATCHING PROGRAM 092418.PDF i. Report from the Public Works Department regarding payment #4 and final in the amount of $232,090.82 to Miller Trucking and Excavating of Silvis, IL for the Lincoln Court Reconstruction, 17th to 20th Streets Project for services provided from January 6, 2018 through July 12, 2018. Motion whether or not to accept the reports Motion: and authorize payment as recommended for Claims items g through i. Roll Call vote is needed. RC Documents: 2018-132 PAYMENT - LINCOLN COURT RECONSTRUCTION 092418.PDF 12. Claims for the weeks of September 7 through September 13 in the amount of $1,905,232.66 and September 14 through September 20 in the amount of $320,810.23; and payroll for the weeks of August 27 through September 9 in the amount of $2,954,161.38. Motion whether or not to allow the claims and Motion: payroll. Roll Call vote is needed. RC Documents: AP CHECK REGISTER 091318 092418.PDF AP CHECK REGISTER 092018 092418.PDF PAYROLL EXPENSE POSTING REPORT 091418 092418.PDF 13. ACH payments for the month of August in the amount of $968,542.01. Motion whether or not to approve the ACH Motion: payments. Roll Call vote is needed. RC Documents: ACH WIRE REPORT-AUGUST 2018 092418.PDF 14. Purchase Card Claims for the period from July 27, 2018 through August 27, 2018 in the amount of $93,695.49. Motion whether or not to approve the purchase Motion: card claims. Roll Call vote is needed. RC Documents: COUNCIL_REPORT P CARD 092418.PDF 15. Report from the Police Department regarding the purchase of the Ballistic Vest Uniform Shirt Carrier with MOLLE, the Blackhawk S.T.R.I.K.E. Platform, and the Axon MOLLE compatible body camera attachment in the amount of $14,524.80. Motion whether or not to approve the purchase as Motion: recommended. Roll Call vote is needed. RC Documents: VEST CARRIER WITH MOLLE PURCHASE 092418.PDF 16. Report from the Community and Economic Development Department regarding bids for the DeSoto Renovations Project, recommending the bid be awarded to Estes Construction of Davenport, IA in the amount of $49,219.50. Motion whether or not to award the bid as Motion: recommended and authorize the City Manager to execute the contract documents. Roll Call vote is needed. RC Documents: 20180914 BID MEMO FOR COUNCIL 092418.PDF 17. Report from the Public Works Department regarding a Request for Proposals for the professional management of Sunset Marina, recommending the contract be awarded to Founders 3 Management Company (F3 Marina) of Milwaukee, WI with the terms as stated in the report and for the five-year contract period of October 1, 2018 through September 30, 2023. Motion whether or not to award the contract as Motion: recommended subject to minor attorney modifications and authorize the City Manager to execute the contract documents. Roll Call vote is needed. RC Documents: 2018-137 - MARINA MANAGEMENT CONTRACT 092418.PDF 18. Report from the Public Works Department regarding IDOT's bid opening for the 38th Street Resurfacing: 7th Avenue to Blackhawk Road Project with IDOT recommending the bid be awarded to Brandt Construction of Milan, IL in the amount of $2,330,106.40. Motion whether or not to concur with IDOT on the Motion: award of the contract as recommended. Roll Call vote is needed. RC Documents: 2018-138 IDOT-PW 092418.PDF 19. Report from the Parks and Recreation Department regarding an Ordinance amending Chapter 14, Article II, Sections 14-20(a)(38) and 14-20(a)(44) of the Code of Ordinances relating to the prohibition of swimming, diving, and fishing off boat docks and ramps. Motion whether or not to consider, suspend the Motion: rules, and pass the ordinance. Roll Call vote is needed. RC Documents: MEMO TO COUNCIL PDF 092418.PDF 20. Report from the Finance Department regarding an Ordinance amending Chapter 15, Article IV, Sections 15-54(b) and 15-65(b) relating to late payment penalties (1st Reading). Motion whether or not to consider the ordinance as Motion: recommended. Roll Call vote is needed. RC Documents: 024-18 CY 2018 LOCAL TAX ORDINANCE AMENDMENT FOR AGENDA 092418.PDF 21. Report from the Community and Economic Development Department regarding an Ordinance vacating a segment of an east/west right-of-way east of 28th Street. Motion whether or not to consider, suspend the Motion: rules, and pass the ordinance. Roll Call vote is needed. RC Documents: HYVEE ALLEY VACATION FINAL 092418.PDF 22. Report from the Community and Economic Development Department regarding a request from Hy-Vee Inc. for a revision to an approved site plan in a PUD district at 2810 18th Avenue. Motion whether or not to approve the revised site Motion: plan as recommended. Roll Call vote is needed. RC Documents: PUD REVISED SITE PLAN REQUST FOR 2810 18TH AVENUE 092418.PDF 23. Report from the Community and Economic Development Department regarding a request from Balentine Trujillo for a rezoning from B-1 (neighborhood business) district to B-4 (highway/intensive business) district at 2627 7th Avenue. Motion whether or not to deny the rezoning as Motion: recommended and to consider a Special Use Permit request from the applicant as recommended (if rezoning is denied). Roll Call vote is needed. RC Documents: TRUJILLO REZONING COUNCIL MEMO 092418.PDF 24. Report from the Community and Economic Development Department regarding a request from Elizabeth Narske for a rezoning from R-4 (one to six family residence) district to B-1 (neighborhood business) district at 2321, 2325, and 2327 7th Avenue. Motion whether or not to approve the rezoning as Motion: recommended with the proposed landscaping and alley access point. Roll Call vote is needed. RC Documents: NARSKE REZONING FINAL 092418.PDF 25. Report from the Community and Economic Development Department regarding a request from U-Haul Company of Iowa and Illinois for a special exception for an authorized use at 3840 46th Avenue (Blackhawk Road) for an interior self storage facility. Motion whether or not to approve the special Motion: exception to authorize the interior self storage use and submitted site plan with landscaping, signage and other site improvements and proposed out lot at the northwest corner of the site as recommended. Roll Call vote is needed. RC Documents: UHAUL AUTHORIZED USE 092418.PDF 26. Report from the Community and Economic Development Department regarding a proposed granting of an easement from the City of Rock Island to allow McLaughlin Body Company access through City property to all of Lot 1, 2 and 3 in Quad City Industrial Center 2nd Addition, in the City of Rock Island, County of Rock Island, State of Illinois. Motion whether or not to grant the easement and Motion: authorize the Mayor and City Clerk to sign the grant of easement as recommended, subject to minor attorney modifications. Roll Call vote is needed. RC Documents: MCLAUGHLIN EASEMENT MEMO FINAL 092418.PDF 27. Report from the City Clerk regarding requests from Calvary International Revival Church for a street closing of 6th Street between 12th Avenue and 13th Avenue on Sunday, September 30, 2018 from 8:00 a.m. to 8:00 p.m. and sound amplification for their Children's Ministry inauguration and fundraising. Motion whether or not to approve the requests as Motion: recommended. Documents: COUNCIL NOYA-CIRC ST. CLOSING-SOUND AMP. 092418.PDF 28. Other Business / Public Comment 29. Executive Session: 5 ILCS 120/2 (c)(2) Collective negotiating matters between the public body and its employees or their representatives. 5 ILCS 120/2 (c)(21) Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi- annual review of the minutes as mandated by Section 2.06. Motion whether or not to go into Executive Session Motion: for the exceptions cited. Roll Call vote is needed. RC 30. Motion to Adjourn Adjourn to 6:45 p.m., Monday, October 8, 2018. This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Judith Gilbert at (309) 732-2010 or visiting in person at: 1528 Third Avenue, Rock Island, IL 61201. City Council Meeting September 24, 2018 Agenda 6:45 p.m. Watch Live City Council Chambers, City Hall, 3rd Floor, 1528 Third Avenue, Rock Island, IL 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Moment of Silence 5. Minutes of the September 10, 2018 meeting. Motion whether or not to approve the minutes as Motion: printed. Documents: MINUTES 091018.PDF 6. Minutes of the Executive Session of September 10, 2018. Motion whether or not to approve the Executive Motion: Session minutes. 7. Update Rock Island by Mayor Thoms 8. An Ordinance amending Chapter 11, Article V of the Code of Ordinances relating to the Preservation of Historically or Architecturally Significant Property (2nd Reading). Motion whether or not to pass the ordinance. Motion: Roll Call vote is needed. RC Documents: 054-2018 AMENDED PRESERVATION ORDINANCE 092418.PDF 9. A Special Ordinance authorizing acquisition of sixteen tax auction properties in the city of Rock Island in the amount of $14,442.00. Motion whether or not to consider, suspend the Motion: rules, and pass the ordinance. Roll Call vote is needed. RC Documents: 2018 TAX AUCTION PROPERTIES ORD 092418.PDF 10. A Resolution supporting River Action's pursuit of grant funds for a partial replica of the first railroad bridge to span the Mississippi River. Motion whether or not to adopt the resolution. Motion: Roll Call vote is needed. RC Documents: 2018 RESOLUTION - RIVERACTION BRIDGE GRANT 092418.PDF 11. Claims a. Report from the Human Resources Department regarding payment in the amount of $13,412.52 to Lars Rehnberg of Rock Island, IL for General Liability claim. Documents: MEMO TO CC GLC MORE THAN 2500 9-14-18 REHNBERG 092418.PDF b. Report from the Human Resources Department regarding payment in the amount of $35,000.00 to Teresa Doppler of Rock Island, IL for General Liability claim. Documents: DOPPLER MEMO 9.19.18 092418.PDF c. Report from the Information Technology Department regarding payment in the amount of $42,394.00 to Promevo, LLC of Burlington, KY for Google GSuite annual renewal and support maintenance for the year from December 28, 2018 through December 27, 2019. Documents: CY18-011 GOOGLE ANNUAL - COMPLETE 091018.PDF d. Report from the Information Technology Department regarding payment in the amount of $20,753.59 to System Innovators of Chicago, IL for the iNovah software annual update and support maintenance for the year July 1, 2018 through June 30, 2019. Documents: CY18-012 INOVAH ANNUAL MAINT 092418.PDF e. Report from the Public Works Department regarding payment #1 in the amount of $105,708.00 to Crafton Railroad Company of Andalusia, IL for the SW Railroad Spur Repairs Project for services provided from July 9, 2018 through September 4, 2018. Documents: 2018-128 PAYMENT - SW RAILROAD SPUR REPAIRS 092418.PDF f. Report from the Public Works Department regarding payment in the amount of $11,985.00 to JC Cross Company of Davenport, IA for the emergency repair of one Hoffman Aeration Tank Blower. Motion whether or not to accept the reports Motion: and authorize payment as recommended for Claims items a through f. Roll Call vote is needed. RC Documents: 2018-129 EMERGENCY REPAIR OF HOFFMAN AERATION TANK BLOWER 092418.PDF g. Report from the Public Works Department regarding payment #11 in the amount of $249,394.97 to General Constructors, Inc. of Bettendorf, IA for the 007 Outfall Relocation Project for services provided from July 21, 2018 through August 31, 2018. Documents: 2018-130 PAYMENT - 007 OUTFALL RELOCATION 092418.PDF h. Report from the Public Works Department regarding payment #8 in the amount of $62,637.50 to Centennial Contractors of the Quad Cities, Inc. of Moline, IL for the 2017-2018 Sidewalk and Pavement Patching Program for services provided from July 11, 2018 through September 6, 2018. Documents: 2018-131 PAYMENT - 2017-2018 SIDEWALK AND PAVEMENT PATCHING PROGRAM 092418.PDF i. Report from the Public Works Department regarding payment #4 and final in the amount of $232,090.82 to Miller Trucking and Excavating of Silvis, IL for the Lincoln Court Reconstruction, 17th to 20th Streets Project for services provided from January 6, 2018 through July 12, 2018. Motion whether or not to accept the reports Motion: and authorize payment as recommended for Claims items g through i. Roll Call vote is needed. RC Documents: 2018-132 PAYMENT - LINCOLN COURT RECONSTRUCTION 092418.PDF 12. Claims for the weeks of September 7 through September 13 in the amount of $1,905,232.66 and September 14 through September 20 in the amount of $320,810.23; and payroll for the weeks of August 27 through September 9 in the amount of $2,954,161.38. Motion whether or not to allow the claims and Motion: payroll. Roll Call vote is needed. RC Documents: AP CHECK REGISTER 091318 092418.PDF AP CHECK REGISTER 092018 092418.PDF PAYROLL EXPENSE POSTING REPORT 091418 092418.PDF 13. ACH payments for the month of August in the amount of $968,542.01. Motion whether or not to approve the ACH Motion: payments. Roll Call vote is needed. RC Documents: ACH WIRE REPORT-AUGUST 2018 092418.PDF 14. Purchase Card Claims for the period from July 27, 2018 through August 27, 2018 in the amount of $93,695.49. Motion whether or not to approve the purchase Motion: card claims. Roll Call vote is needed. RC Documents: COUNCIL_REPORT P CARD 092418.PDF 15. Report from the Police Department regarding the purchase of the Ballistic Vest Uniform Shirt Carrier with MOLLE, the Blackhawk S.T.R.I.K.E. Platform, and the Axon MOLLE compatible body camera attachment in the amount of $14,524.80. Motion whether or not to approve the purchase as Motion: recommended. Roll Call vote is needed. RC Documents: VEST CARRIER WITH MOLLE PURCHASE 092418.PDF 16. Report from the Community and Economic Development Department regarding bids for the DeSoto Renovations Project, recommending the bid be awarded to Estes Construction of Davenport, IA in the amount of $49,219.50. Motion whether or not to award the bid as Motion: recommended and authorize the City Manager to execute the contract documents. Roll Call vote is needed. RC Documents: 20180914 BID MEMO FOR COUNCIL 092418.PDF 17. Report from the Public Works Department regarding a Request for Proposals for the professional management of Sunset Marina, recommending the contract be awarded to Founders 3 Management Company (F3 Marina) of Milwaukee, WI with the terms as stated in the report and for the five-year contract period of October 1, 2018 through September 30, 2023. Motion whether or not to award the contract as Motion: recommended subject to minor attorney modifications and authorize the City Manager to execute the contract documents. Roll Call vote is needed. RC Documents: 2018-137 - MARINA MANAGEMENT CONTRACT 092418.PDF 18. Report from the Public Works Department regarding IDOT's bid opening for the 38th Street Resurfacing: 7th Avenue to Blackhawk Road Project with IDOT recommending the bid be awarded to Brandt Construction of Milan, IL in the amount of $2,330,106.40. Motion whether or not to concur with IDOT on the Motion: award of the contract as recommended. Roll Call vote is needed. RC Documents: 2018-138 IDOT-PW 092418.PDF 19. Report from the Parks and Recreation Department regarding an Ordinance amending Chapter 14, Article II, Sections 14-20(a)(38) and 14-20(a)(44) of the Code of Ordinances relating to the prohibition of swimming, diving, and fishing off boat docks and ramps. Motion whether or not to consider, suspend the Motion: rules, and pass the ordinance. Roll Call vote is needed. RC Documents: MEMO TO COUNCIL PDF 092418.PDF 20. Report from the Finance Department regarding an Ordinance amending Chapter 15, Article IV, Sections 15-54(b) and 15-65(b) relating to late payment penalties (1st Reading). Motion whether or not to consider the ordinance as Motion: recommended. Roll Call vote is needed. RC Documents: 024-18 CY 2018 LOCAL TAX ORDINANCE AMENDMENT FOR AGENDA 092418.PDF 21. Report from the Community and Economic Development Department regarding an Ordinance vacating a segment of an east/west right-of-way east of 28th Street. Motion whether or not to consider, suspend the Motion: rules, and pass the ordinance. Roll Call vote is needed. RC Documents: HYVEE ALLEY VACATION FINAL 092418.PDF 22. Report from the Community and Economic Development Department regarding a request from Hy-Vee Inc. for a revision to an approved site plan in a PUD district at 2810 18th Avenue. Motion whether or not to approve the revised site Motion: plan as recommended. Roll Call vote is needed. RC Documents: PUD REVISED SITE PLAN REQUST FOR 2810 18TH AVENUE 092418.PDF 23. Report from the Community and Economic Development Department regarding a request from Balentine Trujillo for a rezoning from B-1 (neighborhood business) district to B-4 (highway/intensive business) district at 2627 7th Avenue. Motion whether or not to deny the rezoning as Motion: recommended and to consider a Special Use Permit request from the applicant as recommended (if rezoning is denied). Roll Call vote is needed. RC Documents: TRUJILLO REZONING COUNCIL MEMO 092418.PDF 24. Report from the Community and Economic Development Department regarding a request from Elizabeth Narske for a rezoning from R-4 (one to six family residence) district to B-1 (neighborhood business) district at 2321, 2325, and 2327 7th Avenue. Motion whether or not to approve the rezoning as Motion: recommended with the proposed landscaping and alley access point. Roll Call vote is needed. RC Documents: NARSKE REZONING FINAL 092418.PDF 25. Report from the Community and Economic Development Department regarding a request from U-Haul Company of Iowa and Illinois for a special exception for an authorized use at 3840 46th Avenue (Blackhawk Road) for an interior self storage facility. Motion whether or not to approve the special Motion: exception to authorize the interior self storage use and submitted site plan with landscaping, signage and other site improvements and proposed out lot at the northwest corner of the site as recommended. Roll Call vote is needed. RC Documents: UHAUL AUTHORIZED USE 092418.PDF 26. Report from the Community and Economic Development Department regarding a proposed granting of an easement from the City of Rock Island to allow McLaughlin Body Company access through City property to all of Lot 1, 2 and 3 in Quad City Industrial Center 2nd Addition, in the City of Rock Island, County of Rock Island, State of Illinois. Motion whether or not to grant the easement and Motion: authorize the Mayor and City Clerk to sign the grant of easement as recommended, subject to minor attorney modifications. Roll Call vote is needed. RC Documents: MCLAUGHLIN EASEMENT MEMO FINAL 092418.PDF 27. Report from the City Clerk regarding requests from Calvary International Revival Church for a street closing of 6th Street between 12th Avenue and 13th Avenue on Sunday, September 30, 2018 from 8:00 a.m. to 8:00 p.m. and sound amplification for their Children's Ministry inauguration and fundraising. Motion whether or not to approve the requests as Motion: recommended. Documents: COUNCIL NOYA-CIRC ST. CLOSING-SOUND AMP. 092418.PDF 28. Other Business / Public Comment 29. Executive Session: 5 ILCS 120/2 (c)(2) Collective negotiating matters between the public body and its employees or their representatives. 5 ILCS 120/2 (c)(21) Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi- annual review of the minutes as mandated by Section 2.06. Motion whether or not to go into Executive Session Motion: for the exceptions cited. Roll Call vote is needed. RC 30. Motion to Adjourn Adjourn to 6:45 p.m., Monday, October 8, 2018. This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Judith Gilbert at (309) 732-2010 or visiting in person at: 1528 Third Avenue, Rock Island, IL 61201. City Council Meeting September 24, 2018 Agenda 6:45 p.m. Watch Live City Council Chambers, City Hall, 3rd Floor, 1528 Third Avenue, Rock Island, IL 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Moment of Silence 5. Minutes of the September 10, 2018 meeting. Motion whether or not to approve the minutes as Motion: printed. Documents: MINUTES 091018.PDF 6. Minutes of the Executive Session of September 10, 2018. Motion whether or not to approve the Executive Motion: Session minutes. 7. Update Rock Island by Mayor Thoms 8. An Ordinance amending Chapter 11, Article V of the Code of Ordinances relating to the Preservation of Historically or Architecturally Significant Property (2nd Reading). Motion whether or not to pass the ordinance. Motion: Roll Call vote is needed. RC Documents: 054-2018 AMENDED PRESERVATION ORDINANCE 092418.PDF 9. A Special Ordinance authorizing acquisition of sixteen tax auction properties in the city of Rock Island in the amount of $14,442.00. Motion whether or not to consider, suspend the Motion: rules, and pass the ordinance. Roll Call vote is needed. RC Documents: 2018 TAX AUCTION PROPERTIES ORD 092418.PDF 10. A Resolution supporting River Action's pursuit of grant funds for a partial replica of the first railroad bridge to span the Mississippi River. Motion whether or not to adopt the resolution. Motion: Roll Call vote is needed. RC Documents: 2018 RESOLUTION - RIVERACTION BRIDGE GRANT 092418.PDF 11. Claims a. Report from the Human Resources Department regarding payment in the amount of $13,412.52 to Lars Rehnberg of Rock Island, IL for General Liability claim. Documents: MEMO TO CC GLC MORE THAN 2500 9-14-18 REHNBERG 092418.PDF b. Report from the Human Resources Department regarding payment in the amount of $35,000.00 to Teresa Doppler of Rock Island, IL for General Liability claim. Documents: DOPPLER MEMO 9.19.18 092418.PDF c. Report from the Information Technology Department regarding payment in the amount of $42,394.00 to Promevo, LLC of Burlington, KY for Google GSuite annual renewal and support maintenance for the year from December 28, 2018 through December 27, 2019. Documents: CY18-011 GOOGLE ANNUAL - COMPLETE 091018.PDF d. Report from the Information Technology Department regarding payment in the amount of $20,753.59 to System Innovators of Chicago, IL for the iNovah software annual update and support maintenance for the year July 1, 2018 through June 30, 2019. Documents: CY18-012 INOVAH ANNUAL MAINT 092418.PDF e. Report from the Public Works Department regarding payment #1 in the amount of $105,708.00 to Crafton Railroad Company of Andalusia, IL for the SW Railroad Spur Repairs Project for services provided from July 9, 2018 through September 4, 2018. Documents: 2018-128 PAYMENT - SW RAILROAD SPUR REPAIRS 092418.PDF f. Report from the Public Works Department regarding payment in the amount of $11,985.00 to JC Cross Company of Davenport, IA for the emergency repair of one Hoffman Aeration Tank Blower. Motion whether or not to accept the reports Motion: and authorize payment as recommended for Claims items a through f. Roll Call vote is needed. RC Documents: 2018-129 EMERGENCY REPAIR OF HOFFMAN AERATION TANK BLOWER 092418.PDF g. Report from the Public Works Department regarding payment #11 in the amount of $249,394.97 to General Constructors, Inc. of Bettendorf, IA for the 007 Outfall Relocation Project for services provided from July 21, 2018 through August 31, 2018. Documents: 2018-130 PAYMENT - 007 OUTFALL RELOCATION 092418.PDF h. Report from the Public Works Department regarding payment #8 in the amount of $62,637.50 to Centennial Contractors of the Quad Cities, Inc. of Moline, IL for the 2017-2018 Sidewalk and Pavement Patching Program for services provided from July 11, 2018 through September 6, 2018. Documents: 2018-131 PAYMENT - 2017-2018 SIDEWALK AND PAVEMENT PATCHING PROGRAM 092418.PDF i. Report from the Public Works Department regarding payment #4 and final in the amount of $232,090.82 to Miller Trucking and Excavating of Silvis, IL for the Lincoln Court Reconstruction, 17th to 20th Streets Project for services provided from January 6, 2018 through July 12, 2018. Motion whether or not to accept the reports Motion: and authorize payment as recommended for Claims items g through i. Roll Call vote is needed. RC Documents: 2018-132 PAYMENT - LINCOLN COURT RECONSTRUCTION 092418.PDF 12. Claims for the weeks of September 7 through September 13 in the amount of $1,905,232.66 and September 14 through September 20 in the amount of $320,810.23; and payroll for the weeks of August 27 through September 9 in the amount of $2,954,161.38. Motion whether or not to allow the claims and Motion: payroll. Roll Call vote is needed. RC Documents: AP CHECK REGISTER 091318 092418.PDF AP CHECK REGISTER 092018 092418.PDF PAYROLL EXPENSE POSTING REPORT 091418 092418.PDF 13. ACH payments for the month of August in the amount of $968,542.01. Motion whether or not to approve the ACH Motion: payments. Roll Call vote is needed. RC Documents: ACH WIRE REPORT-AUGUST 2018 092418.PDF 14. Purchase Card Claims for the period from July 27, 2018 through August 27, 2018 in the amount of $93,695.49. Motion whether or not to approve the purchase Motion: card claims. Roll Call vote is needed. RC Documents: COUNCIL_REPORT P CARD 092418.PDF 15. Report from the Police Department regarding the purchase of the Ballistic Vest Uniform Shirt Carrier with MOLLE, the Blackhawk S.T.R.I.K.E. Platform, and the Axon MOLLE compatible body camera attachment in the amount of $14,524.80. Motion whether or not to approve the purchase as Motion: recommended. Roll Call vote is needed. RC Documents: VEST CARRIER WITH MOLLE PURCHASE 092418.PDF 16. Report from the Community and Economic Development Department regarding bids for the DeSoto Renovations Project, recommending the bid be awarded to Estes Construction of Davenport, IA in the amount of $49,219.50. Motion whether or not to award the bid as Motion: recommended and authorize the City Manager to execute the contract documents. Roll Call vote is needed. RC Documents: 20180914 BID MEMO FOR COUNCIL 092418.PDF 17. Report from the Public Works Department regarding a Request for Proposals for the professional management of Sunset Marina, recommending the contract be awarded to Founders 3 Management Company (F3 Marina) of Milwaukee, WI with the terms as stated in the report and for the five-year contract period of October 1, 2018 through September 30, 2023. Motion whether or not to award the contract as Motion: recommended subject to minor attorney modifications and authorize the City Manager to execute the contract documents. Roll Call vote is needed. RC Documents: 2018-137 - MARINA MANAGEMENT CONTRACT 092418.PDF 18. Report from the Public Works Department regarding IDOT's bid opening for the 38th Street Resurfacing: 7th Avenue to Blackhawk Road Project with IDOT recommending the bid be awarded to Brandt Construction of Milan, IL in the amount of $2,330,106.40. Motion whether or not to concur with IDOT on the Motion: award of the contract as recommended. Roll Call vote is needed. RC Documents: 2018-138 IDOT-PW 092418.PDF 19. Report from the Parks and Recreation Department regarding an Ordinance amending Chapter 14, Article II, Sections 14-20(a)(38) and 14-20(a)(44) of the Code of Ordinances relating to the prohibition of swimming, diving, and fishing off boat docks and ramps. Motion whether or not to consider, suspend the Motion: rules, and pass the ordinance. Roll Call vote is needed. RC Documents: MEMO TO COUNCIL PDF 092418.PDF 20. Report from the Finance Department regarding an Ordinance amending Chapter 15, Article IV, Sections 15-54(b) and 15-65(b) relating to late payment penalties (1st Reading). Motion whether or not to consider the ordinance as Motion: recommended. Roll Call vote is needed. RC Documents: 024-18 CY 2018 LOCAL TAX ORDINANCE AMENDMENT FOR AGENDA 092418.PDF 21. Report from the Community and Economic Development Department regarding an Ordinance vacating a segment of an east/west right-of-way east of 28th Street. Motion whether or not to consider, suspend the Motion: rules, and pass the ordinance. Roll Call vote is needed. RC Documents: HYVEE ALLEY VACATION FINAL 092418.PDF 22. Report from the Community and Economic Development Department regarding a request from Hy-Vee Inc. for a revision to an approved site plan in a PUD district at 2810 18th Avenue. Motion whether or not to approve the revised site Motion: plan as recommended. Roll Call vote is needed. RC Documents: PUD REVISED SITE PLAN REQUST FOR 2810 18TH AVENUE 092418.PDF 23. Report from the Community and Economic Development Department regarding a request from Balentine Trujillo for a rezoning from B-1 (neighborhood business) district to B-4 (highway/intensive business) district at 2627 7th Avenue. Motion whether or not to deny the rezoning as Motion: recommended and to consider a Special Use Permit request from the applicant as recommended (if rezoning is denied). Roll Call vote is needed. RC Documents: TRUJILLO REZONING COUNCIL MEMO 092418.PDF 24. Report from the Community and Economic Development Department regarding a request from Elizabeth Narske for a rezoning from R-4 (one to six family residence) district to B-1 (neighborhood business) district at 2321, 2325, and 2327 7th Avenue. Motion whether or not to approve the rezoning as Motion: recommended with the proposed landscaping and alley access point. Roll Call vote is needed. RC Documents: NARSKE REZONING FINAL 092418.PDF 25. Report from the Community and Economic Development Department regarding a request from U-Haul Company of Iowa and Illinois for a special exception for an authorized use at 3840 46th Avenue (Blackhawk Road) for an interior self storage facility. Motion whether or not to approve the special Motion: exception to authorize the interior self storage use and submitted site plan with landscaping, signage and other site improvements and proposed out lot at the northwest corner of the site as recommended. Roll Call vote is needed. RC Documents: UHAUL AUTHORIZED USE 092418.PDF 26. Report from the Community and Economic Development Department regarding a proposed granting of an easement from the City of Rock Island to allow McLaughlin Body Company access through City property to all of Lot 1, 2 and 3 in Quad City Industrial Center 2nd Addition, in the City of Rock Island, County of Rock Island, State of Illinois. Motion whether or not to grant the easement and Motion: authorize the Mayor and City Clerk to sign the grant of easement as recommended, subject to minor attorney modifications. Roll Call vote is needed. RC Documents: MCLAUGHLIN EASEMENT MEMO FINAL 092418.PDF 27. Report from the City Clerk regarding requests from Calvary International Revival Church for a street closing of 6th Street between 12th Avenue and 13th Avenue on Sunday, September 30, 2018 from 8:00 a.m. to 8:00 p.m. and sound amplification for their Children's Ministry inauguration and fundraising. Motion whether or not to approve the requests as Motion: recommended. Documents: COUNCIL NOYA-CIRC ST. CLOSING-SOUND AMP. 092418.PDF 28. Other Business / Public Comment 29. Executive Session: 5 ILCS 120/2 (c)(2) Collective negotiating matters between the public body and its employees or their representatives. 5 ILCS 120/2 (c)(21) Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi- annual review of the minutes as mandated by Section 2.06. Motion whether or not to go into Executive Session Motion: for the exceptions cited. Roll Call vote is needed. RC 30. Motion to Adjourn Adjourn to 6:45 p.m., Monday, October 8, 2018. This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting City Clerk Judith Gilbert at (309) 732-2010 or visiting in person at: 1528 Third Avenue, Rock Island, IL 61201. City Council Meeting September 24, 2018 Agenda 6:45 p.m. Watch Live City Council Chambers, City Hall, 3rd Floor, 1528 Third Avenue, Rock Island, IL 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Moment of Silence 5. Minutes of the September 10, 2018 meeting. Motion whether or not to approve the minutes as Motion: printed. Documents: MINUTES 091018.PDF 6. Minutes of the Executive Session of September 10, 2018. Motion whether or not to approve the Executive Motion: Session minutes. 7. Update Rock Island by Mayor Thoms 8. An Ordinance amending Chapter 11, Article V of the Code of Ordinances relating to the Preservation of Historically or Architecturally Significant Property (2nd Reading). Motion whether or not to pass the ordinance. Motion: Roll Call vote is needed. RC Documents: 054-2018 AMENDED PRESERVATION ORDINANCE 092418.PDF 9. A Special Ordinance authorizing acquisition of sixteen tax auction properties in the city of Rock Island in the amount of $14,442.00. Motion whether or not to consider, suspend the Motion: rules, and pass the ordinance. Roll Call vote is needed. RC Documents: 2018 TAX AUCTION PROPERTIES ORD 092418.PDF 10. A Resolution supporting River Action's pursuit of grant funds for a partial replica of the first railroad bridge to span the Mississippi River. Motion whether or not to adopt the resolution. Motion: Roll Call vote is needed. RC Documents: 2018 RESOLUTION - RIVERACTION BRIDGE GRANT 092418.PDF 11. Claims a. Report from the Human Resources Department regarding payment in the amount of $13,412.52 to Lars Rehnberg of Rock Island, IL for General Liability claim. Documents: MEMO TO CC GLC MORE THAN 2500 9-14-18 REHNBERG 092418.PDF b. Report from the Human Resources Department regarding payment in the amount of $35,000.00 to Teresa Doppler of Rock Island, IL for General Liability claim. Documents: DOPPLER MEMO 9.19.18 092418.PDF c. Report from the Information Technology Department regarding payment in the amount of $42,394.00 to Promevo, LLC of Burlington, KY for Google GSuite annual renewal and support maintenance for the year from December 28, 2018 through December 27, 2019. Documents: CY18-011 GOOGLE ANNUAL - COMPLETE 091018.PDF d. Report from the Information Technology Department regarding payment in the amount of $20,753.59 to System Innovators of Chicago, IL for the iNovah software annual update and support maintenance for the year July 1, 2018 through June 30, 2019. Documents: CY18-012 INOVAH ANNUAL MAINT 092418.PDF e. Report from the Public Works Department regarding payment #1 in the amount of $105,708.00 to Crafton Railroad Company of Andalusia, IL for the SW Railroad Spur Repairs Project for services provided from July 9, 2018 through September 4, 2018. Documents: 2018-128 PAYMENT - SW RAILROAD SPUR REPAIRS 092418.PDF f. Report from the Public Works Department regarding payment in the amount of $11,985.00 to JC Cross Company of Davenport, IA for the emergency repair of one Hoffman Aeration Tank Blower. Motion whether or not to accept the reports Motion: and authorize payment as recommended for Claims items a through f. Roll Call vote is needed. RC Documents: 2018-129 EMERGENCY REPAIR OF HOFFMAN AERATION TANK BLOWER 092418.PDF g. Report from the Public Works Department regarding payment #11 in the amount of $249,394.97 to General Constructors, Inc. of Bettendorf, IA for the 007 Outfall Relocation Project for services provided from July 21, 2018 through August 31, 2018. Documents: 2018-130 PAYMENT - 007 OUTFALL RELOCATION 092418.PDF h. Report from the Public Works Department regarding payment #8 in the amount of $62,637.50 to Centennial Contractors of the Quad Cities, Inc. of Moline, IL for the 2017-2018 Sidewalk and Pavement Patching Program for services provided from July 11, 2018 through September 6, 2018. Documents: 2018-131 PAYMENT - 2017-2018 SIDEWALK AND PAVEMENT PATCHING PROGRAM 092