Print Page 1 of 9 Message: Catholic Charities of Southern Missouri Invoice Catholic Charities of Southern Missouri Invoice From Laura Guy-Rice Date Wednesday, March 1, 2017 2:32 PM To Kraft, Emily Cc Journal [email protected] Recipients image001.png (17 Kb HTML) image004.png (1 Kb HTML) image005.png (1 Kb HTML) ATA Mar 17 Invoice.pdf (143 Kb HTML) Hi Emily, Please find attached the March invoice. Thanks so much. Laura Laura Guy-Rice, CPA Director of Finance Catholic Charities of Southern Missouri 424 E. Monastery St. | Springfield, MO 65807 (417)720-4213 | fax (417)720-4216 www.ccsomo.org https://docs.google.com/uc? export=download&id=0B15P LdwvIYVoQ0RDQTVjcDkwW VU&revid=0B15PLdwvIYVoS kZEdDVjOG52dFJLelVsMlA1 RkJHSUR TldFPQ Confidentiality Notice: This electronic communication is from Catholic Charities of Southern Missouri and is only intended for its addressee. This communication may contain information that is privileged, confidential or otherwise protected from disclosure by law and/or by Catholic Charities of Southern Missouri policy. If you are not the intended recipient, or the employee or agency responsible for delivering this information to its recipient, do not copy, circulate, forward or otherwise disclose this document. If you have received this message in error, please notify the sender immediately by return email. From: Kraft, Emily [mailto:[email protected]] Sent: Wednesday, February 01, 2017 1:35 PM To: Laura Guy-Rice Subject: Re: Catholic Charities of Southern Missouri Invoice about:blank 9/24/2018 Print Page 2 of 9 Hi Laura, This invoice needs to be signed before I an submit it for payment. I think Kyle Schott always signed invoices previously. If he is still the correct individual to sign for your organization, please have him sign and send a scanned copy. You are welcome to fax it if that's more convenient. Thanks, Emily Kraft Sent from my iPhone On Feb 1, 2017, at 7:44 AM, Laura Guy-Rice <[email protected]> wrote: Good morning Emily, Please find the February invoice for the new Alternatives to Abortion contract. Thank you and have a great day! Laura Laura Guy-Rice, CPA Director of Finance Catholic Charities of Southern Missouri 424 E. Monastery St. | Springfield, MO 65807 (417)720-4213 | fax (417)720-4216 www.ccsomo.org Confidentiality Notice: This electronic communication is from Catholic Charities of Southern Missouri and is only intended for its addressee. This communication may contain information that is privileged, confidential or otherwise protected from disclosure by law and/or by Catholic Charities of Southern Missouri policy. If you are not the intended recipient, or the employee or agency responsible for delivering this information to its recipient, do not copy, circulate, forward or otherwise disclose this document. If you have received this message in error, please notify the sender immediately by return email. From: Kyle Schott [mailto:[email protected]] Sent: Friday, January 27, 2017 2:32 PM To: Laura Guy-Rice; Maura Taylor; Michele Marsh Subject: Fwd: New Contract Invoicing and Reporting Info Kyle Schott MA LPC Regional Director Catholic Charities of Southern Missouri 937 Broadway Ste. 304 Cape Girardeau, MO 63701 Begin forwarded message: about:blank 9/24/2018 Print Page 3 of 9 From: "Kraft, Emily" <[email protected]> Date: January 27, 2017 at 9:41:14 AM CST To: "Schott, Kyle" <[email protected]> Subject:New Contract Invoicing and Reporting Info Hi Kyle, Congratulations on the award of your new Alternatives to Abortion contract! I wanted to take this opportunity to go over how the new invoicing process works, as you will no longer have the ability to generate invoices with the new Alternatives to Abortion system. There are two forms attached to this email: the Monthly Invoice Template and the Quarterly Expenditure Form. Monthly Invoice Form The Monthly Invoice Form must be completed at the beginning of each month for that month (i.e. you will submit the February 2017 invoice at the beginning of February). Your award amount for the remainder of FY17 and the monthly award amount have been populated for you. The only fields you are able to modify on this form are the invoice number, date, service period, prior invoiced total, and quarterly expenditure adjustment. All the remaining fields are password protected and are only to be changed by me. February should be pretty simple, but if you have any questions on how this needs to be filled out, please let me know. Quarterly Expenditure Report (QER) The QER must be filled out at the end of each quarter (quarter ending dates are March 31, June 30, September 30, and December 31). If the QER shows that your expenditures are less than the amount paid to you for that quarter, you will enter the difference in the “Quarterly Expenditure Adjustment” field of that month’s invoice (this will be a negative number, so please double check that it is). If you claim more expenditures for reimbursement than was paid to you for that quarter, you will again put the difference in the “Quarterly Expenditure Adjustment” field on the invoice (this time, it will be a positive number and will add to your “total due” field). For example, for the months of July through September, you were paid $75,000 total, but you only had $67,000 in expenditures as reported on your QER. On the October invoice, you would enter -$8,000 for the quarterly expenditure adjustment, and the total payment for that month would show $17,000. If you have questions as to how the Quarterly Expenditure Report needs to be filled out, please direct those questions to Joy Benne at (573) 751-7027. I would recommend familiarizing yourself with this form and getting your questions answered sooner rather than later. about:blank 9/24/2018 Print Page 4 of 9 Case File Review Reports Section 2.4.3 requires that case file review reports be submitted on February 15, June15, and October 15. As the contract is starting so close to February 15, I am not requiring you to submit a case file review report for this date. Your first report will be due June 15. Case file review reports can be as simple as an email or Word document describing which client files were reviewed, which case manager serves that client, any deficiencies that were found, and how you plan to correct any deficiencies that were found. Please also make it clear which month the file was reviewed and which subcontractor the case manager is from. For example: February Case File Reviews Client: Jessica Smith Case manager: Tina Jacobs Subcontractor: ABC Subcontractor Date reviewed: 2/10/17 Case file deficiencies: Client delivered on 12/14/16, but the client’s birthing outcome has not yet been entered. All other records required by 2.4.1 are present in the case file. Corrective action: Case manager has been notified of the deficiency and will be entering this data. A follow-up check will be completed by 2/28/17 to ensure the data is entered. Client: Andrea Thompson Case manager: Jerri Jones Subcontractor: 123 Subcontractor Date reviewed: 2/11/17 Case file deficiencies: None. All records required by 2.4.1 are present in the case file. Corrective action: N/A March Case File Reviews Client: Jennifer Lee Case manager: Cheryl Loeb Subcontractor: ABC Subcontractor Date reviewed: 3/5/17 Case file deficiencies: Records indicate client received rental assistance for November 2016, but no receipt is present. All other records required by 2.4.1 are present in the case file. Corrective action: Case manager has been notified of the deficiency and has requested a copy of the rent check from Accounting. A follow-up check will be completed by 3/31/17 to ensure the copy is entered into the case file. Again, if you have any questions, please let me know. about:blank 9/24/2018 Print Page 5 of 9 Emily Kraft Alternatives to Abortion Program Manager Truman Building, Room 430 Jefferson City, MO 65102 Phone: (573) 522-0003 about:blank 9/24/2018 Print Page 6 of 9 about:blank 9/24/2018 Print Page 7 of 9 about:blank 9/24/2018 Print Page 8 of 9 about:blank 9/24/2018 Print Page 9 of 9 about:blank 9/24/2018