UUnniivveerrssiittyy ooff GGeeoorrggiiaa SScchhooooll ooff LLaaww DDiiggiittaall CCoommmmoonnss @@ UUnniivveerrssiittyy ooff GGeeoorrggiiaa SScchhooooll ooff LLaaww Continuing Legal Education Presentations January 29, 2016 Jan 29th, 3:45 PM - 4:30 PM BBoonn AAppppeettiitt:: AA SSmmoorrggaassbboorrdd ooff VVaalluuaabbllee LLeeggaall aanndd PPrroodduuccttiivviittyy AAppppss ffoorr YYoouurr LLaaww PPrraaccttiiccee Thomas J. Striepe University of Georgia School of Law, [email protected] Follow this and additional works at: https://digitalcommons.law.uga.edu/cle Striepe, Thomas J., "Bon Appetit: A Smorgasbord of Valuable Legal and Productivity Apps for Your Law Practice" (2016). Continuing Legal Education Presentations. 8. https://digitalcommons.law.uga.edu/cle/2016/Schedule/8 This Event is brought to you for free and open access by the Alexander Campbell King Law Library at Digital Commons @ University of Georgia School of Law. It has been accepted for inclusion in Continuing Legal Education Presentations by an authorized administrator of Digital Commons @ University of Georgia School of Law. Please share how you have benefited from this access For more information, please contact [email protected]. Bon Appetit: A Smorgasbord of Valuable Legal and Productivity Apps for your Law Practice Thomas “TJ” Striepe Alexander Campbell King Law Library University of Georgia School of Law Athens, GA Table of Contents Introduction ........................................................................................................................ 1  What is an “app?” ............................................................................................................. 1  Okay, why do I need to have these “apps?” ..................................................................... 2  Lawyers and apps ............................................................................................................. 2  General Productivity Apps .................................................................................................. 3  Note Taking Apps ............................................................................................................. 4  Penultimate [Free – iOS ] ............................................................................................. 4  OneNote [Free – iOS, Android, Windows Phone] ....................................................... 4  Notability [$5.99 – iOS] ............................................................................................... 4  Evernote [Free – iOS, Android, Windows Phone] ....................................................... 5  Pdf Annotation Apps ........................................................................................................ 5  GoodReader [$4.99 – iOS] ........................................................................................... 5  Xodo [Free – Android] ................................................................................................. 5  Document Storage ........................................................................................................... 5  DropBox and Box [Free – iOS, Android, Windows Phone] ......................................... 5  Other Essential Productivity Apps .................................................................................. 5  Documents to Go [Free – iOS, Android, Blackberry] .................................................. 5  LogMeIn [Free – iOS, Android] ................................................................................... 6  Feedly [Free – iOS, Android] ....................................................................................... 6  1Password [Pay per number of devices -- iOS, Android] ............................................ 6  KanbanFlow [Free – Android] ..................................................................................... 6  IFTTT [Free – iOS, Android] ....................................................................................... 6  ScannerPro [$2.99, iOS] .............................................................................................. 7  Legal Productivity Apps ...................................................................................................... 7  -i- Courtroom Apps ............................................................................................................... 8  TrialPad [$129.99 - iOS] .............................................................................................. 8  Jury Selection Apps ......................................................................................................... 8  iJuror [$14.99 - iOS, Android] ..................................................................................... 8  iJury [$19.99 - iOS] ...................................................................................................... 8  Time Tracking Apps ......................................................................................................... 8  iTimekeep [iOS, Android, Windows] ........................................................................... 8  Time Master+Billing [$9.99 – iOS, Android] .............................................................. 8  Other Legal Productivity Apps ........................................................................................ 9  Case Manager [$19.99, iOS, Android] ......................................................................... 9  TranscriptPad [$89.99, iOS] ........................................................................................ 9  DocReviewPad [$89.99, iOS] ....................................................................................... 9  Legal Edge [Free – iOS] ............................................................................................... 9  ABA Journal Daily News App [Free – iOS, Android] .................................................. 9  Bloomberg BNA Court Directory App [$9.99, iOS] ..................................................... 9  Cite-Checker [$2.99 – iOS, Android] ......................................................................... 10  Legal Research Apps ......................................................................................................... 10  FastCase [Free – iOS, Android] ................................................................................. 10  WestlawNext [Free (for subscribers) - iOS, Android] ............................................... 10  LexisAdvance [Free (for subscribers) - iOS] .............................................................. 10  Bloomberg Law [Free (for subscribers) - iOS, Android] ............................................ 11  HeinOnline [Free (for subscribers), iOS] .................................................................... 11  Law Stack [Free – iOS] ................................................................................................ 11  Patents [$2.99, iOS] (by Cliff Maier) .......................................................................... 11 -ii- Miscellaneous Apps ............................................................................................................ 11  FindmyiPhone [Free – iOS]; Android Device Manager [Free – Android] .................... 11  Crackle [Free – iOS, Android] ....................................................................................... 12  Whitenoise [Free – iOS, Android] ................................................................................. 12  -iii- Introduction What is an “app?” Everyone has heard of an “app,” but what exactly is it? Everyone has installed a software program on your computer, whether it was Microsoft Word, Adobe Reader or an internet browser. These software programs permit your computer to use its hardware to assist you in word processing, reading documents, surfing the internet, etc. Essentially apps are just software programs that are designed to run on your smartphone or tablet. Apps allow individuals to leverage the software and hardware inside their mobile devices so that they can use them to play games, watch videos, be more productive, or listen to their favorite radio station. These apps are either designed specifically for your Android or Apple devices and thus there are Android Apps and Apple Apps. Android apps are available for purchase through Google Play or Amazon and as you as you probably guessed; Apple apps are available through the Apple App Store (the “App Store”). There are two different types of app platforms. There are mobile based apps and internet based apps. The mobile based apps are downloaded to your mobile device whether it is a smartphone or tablet and can be used anywhere by individuals whether they are able to connect to the internet or not. These are also called “native” apps and are directly operated by your mobile device. The downside of these native apps is that they only will work on either an Apple device or an Android device; an app designed for an iPhone will not work on your Samsung Android phone. This is because each device runs different operating software. Apple uses iOS as its operating system to compete with the Android operating system. Throughout this paper I will refer to Apple apps as iOS based because that is the operating software used by Apple devices. Just like your Microsoft Windows computer could not run a program designed for an Apple computer the Android and Apple mobile devices are not compatible. Another downside of native apps is that they need to be continuously updated as new versions of an app are created by developers. -1- This is why internet based apps are becoming more popular. If an app is internet based then the developer only has to design one program and the user does not have to worry about downloading updates. The user, using either an Apple or an Android device can simply use his browser to access the app and he is automatically delivered to the most recent version. Therefore it does not matter which type of mobile platform you are using because you are simply accessing the app through the internet instead of downloading it onto your mobile device. Obviously the downside to this is that a person has to have an internet connection in order to be able to access these types of apps. However, with the increasing availability of free Wi-Fi and the ability to work “offline” on these apps they are becoming more prevalent. Okay, why do I need to have these “apps?” You need apps to make the best use out of your smartphone or tablet. Apps increase the functionality of your mobile devices. Instead of just using your tablet to browse the web or read books you can use it to work away from your desk. Instead of using your phone to make calls, text, and surf the net you can use it to locate a procedural rule. Developers are continuously creating apps to meet customer needs however unique they may be. Therefore developers have created a multitude of apps to help attorneys in their professional responsibilities. This paper will describe various apps that will be beneficial to you in your daily life. It will first review some general productivity apps that will assist you in general day to day tasks, the paper will then provide some productivity apps that have been created specifically for legal practitioners. Finally, the paper will discuss some legal research apps and let you know about some miscellaneous apps that will assist you in your personal life. Lawyers and apps Lawyers’ use of smartphones and tablets continues to increase. According to the ABA’s 2015 Legal Technology Survey, 90% of lawyers use a smartphone. Of those lawyers who are using smartphones 60% preferred the iPhone, 21% used an Android based phone and the rest of smartphone users owned a Blackberry or Windows based phone. -2- How lawyers utilize their smartphones beyond calling and texting in their practice varies widely. Over half of lawyers use it for e-mail, scheduling, and internet access. Seven-percent use it to track expenses and only 4% use a smartphone to create documents. Lawyer’s use of tablets only increased slightly during 2015 by ½ percent (from 49% in 2014). There was a large increase between 2012 (33%) and 2013 (48%), however, it now seems that the increase in use of tablets is flattening out. Most attorneys (83%) are using an iPad, down from 84% in 2014. Again, most lawyers are using their tablets for internet access and scheduling. However, more attorneys use their tablets for document creation and expense tracking than on their smartphones. General Productivity Apps Even though these apps are not designed specifically with attorneys in mind, they will provide you with tools to allow your smartphone or tablet to be more effective. The apps below will let you take notes, annotate documents, and improve your ability to perform work on your mobile device. While lawyers continued to download legal-specific apps like WestlawNext, Lexis, TrialPad and TranscriptPad, they also downloaded general productivity apps in great numbers. Here are the most popular general productivity apps downloaded by attorneys during 2015, I will discuss most of these in more detail below: Percentage of Lawyers That App Have on Mobile Device LinkedIn 71% Dropbox 62% Evernote 38% GoodReader 18% -3- Quickoffice 17% (no longer available) Docs to Go 14% LogMeIn 13% Box 6% Notability 5% Note Taking Apps There are some note taking apps that are simply like notebooks and there are others that provide a plethora of features. I will describe a few of the more popular ones below, but I suggest first downloading the free versions of these apps to determine which ones work best for your needs. Penultimate [Free – iOS ] This app allows you to transform your smartphone or tablet into a notebook. You can write on your mobile device just like you would on a paper using your finger, stylus or an active pen. After you have taken your notes you can then organize them within notebooks. After your notes are organized they are fully searchable and can be shared with your colleagues. Squid is a similar alternative for Android users. OneNote [Free – iOS, Android, Windows Phone] This note-taking app allows you to take notes, clip web pages, and capture photos. The biggest advantage of this app over other note taking apps is that it has full integration with Microsoft Office. Notability [$5.99 – iOS] Even though this app is not free its features make it worthwhile. It has all of the features of the free note-taking apps (type or write notes, clip videos and photos, and organize them), but it also lets you annotate pdf’s. One of the great features of this app is the ability to sync your written notes with an audio recording. If you are recording a -4- presentation or other matter you can tap a word or picture to see what the individual said at that moment. Evernote [Free – iOS, Android, Windows Phone] Evernote is one of the most popular note-taking apps for good reason. Not only does it allow you to take notes, it allows you to collect articles, photos, and other documents; then organize them. The app features text identification that can recognize handwritten and printed text. Pdf Annotation Apps GoodReader [$4.99 – iOS] This app not only lets you annotate on pdf pages, it also supports Microsoft Office documents, HTML pages, audio and video. The new features allow you to add, delete and rearrange pdf pages. This app will sync up with DropBox and OneDrive and has an outstanding interface. Xodo [Free – Android] This app is a solid pdf reader and editor for Android devices. This app allows you to read, annotate, sign and share pdf’s while syncing with Google Drive and Dropbox. Document Storage DropBox and Box [Free – iOS, Android, Windows Phone] These apps allow you to upload documents to the cloud and retrieve them from anywhere. They both have similar functions and have free versions for a certain amount of storage. Using these apps allow you to upload a document on your tablet and then retrieve it from your home computer or phone or share it with others. Other Essential Productivity Apps Documents to Go [Free – iOS, Android, Blackberry] This app lets users view, edit and create Microsoft Word, Excel & PowerPoint files on both Apple and Android devices. This app also includes a desktop application, for both Windows and Apple computers, so that you can synchronize between your office -5-