AVS Integrated Airman Certification and Rating Application (IACRA) INSTRUCTION MANUAL March 7, 2014 Version 8.7 DEPARTMENT OF TRANSPORTATION FEDERAL AVIATION ADMINISTRATION OFFICE OF REGULATION AND CERTIFICATION Table of Contents Revision Log ................................................................................................................... 4 1. Overview .................................................................................................................. 5 2. Roles ........................................................................................................................ 5 Table: 2.1..................................................................................................................... 5 3. Contacting the National Service Desk (NSD) ........................................................... 6 4. Process Overview .................................................................................................... 6 5. Login ........................................................................................................................ 7 6. Registration .............................................................................................................. 8 6.1 Select Roles .......................................................................................................... 8 6.2 User Profile .......................................................................................................... 10 6.2.1 Certificate Information ................................................................................... 10 6.2.2 Personal Information ..................................................................................... 10 6.2.3 Citizenship .................................................................................................... 11 6.2.4 Permanent Mailing Address .......................................................................... 12 6.2.5 Mailing Address............................................................................................. 12 6.2.6 Security Questions ........................................................................................ 13 6.2.7 User Name/Password ................................................................................... 13 7. Applicant Console .................................................................................................. 14 8. Pilot Application Process........................................................................................ 17 8.1 Personal Information............................................................................................ 19 8.1.1 Application Status ......................................................................................... 22 8.2 Certificate Held .................................................................................................... 22 8.2.1 English Language ......................................................................................... 22 8.2.2 FAA Certificate .............................................................................................. 22 8.2.3Medical Certificate.......................................................................................... 26 8.3 Basis of Issuance Part 61 .................................................................................... 27 8.4 Basis of Issuance Part 121 and 135 .................................................................... 28 8.5 Basis of Issuance Part 141 ............................................................................. 29 8.6 Pilot Time............................................................................................................. 31 8.6.1 Hours Question(s) ......................................................................................... 31 9.0 Change an Application ............................................................................................ 35 IACRA Instruction Manual v.8.7 Page 2 10 School Administrator Process Overview .................................................................. 37 10.1 School Administrator Console ........................................................................... 37 10.2 School Administrator Checklist .......................................................................... 40 11 Recommending Instructor Process Overview .......................................................... 43 11.1 Instructor Console.............................................................................................. 43 11.2 Instructor Checklist ............................................................................................ 44 11.2.1 Return the Application ................................................................................. 45 11.2.2 Process the Application............................................................................... 46 11.2.3 Summary Information .................................................................................. 46 11.2.4 Sign Application .......................................................................................... 47 12 Certifying Officer Process Overview ......................................................................... 49 12.1 Certifying Officer’s Checklist .............................................................................. 51 12.1.1 Application Options ..................................................................................... 52 12.1.2 Airman’s Identification (ID) .......................................................................... 55 12.1.3 Knowledge Test .......................................................................................... 57 12.1.4 Applicant Signature ..................................................................................... 57 12.1.5 Final Stage Check ....................................................................................... 62 12.1.6 Practical Test .............................................................................................. 65 12.1.6.1 Oral Test .................................................................................................. 66 12.1.6.2 Simulator / Flight Training Device ............................................................ 73 12.1.6.3 Flight Test ................................................................................................ 81 12.1.7 Graduation Date.......................................................................................... 88 12.1.8 Limitations ................................................................................................... 89 12.1.9 Summary Information .................................................................................. 91 12.1.10 Sign Application ........................................................................................ 91 12.2 Oversight (completed applications).................................................................... 93 12.3 Your Activity History........................................................................................... 97 12.4 Manage School Admins / Air Carrier Flight Instructors ...................................... 98 13 Forgot Password .................................................................................................... 102 14 Change Password .................................................................................................. 104 15 All Other Functions ................................................................................................. 105 IACRA Instruction Manual v.8.7 Page 3 Revision Log Revision Date Revised By: Comment 4/18/2011 Dev Team Updated for Release 8.1 12/5/2011 Dev Team Updated for Release 8.2 3/16/2012 Dev Team Updated for Release 8.3 8/28/2012 Dev Team Updated for Release 8.4 12/14/2012 Dev Team Updated for Release 8.5 3/7/2014 Dev Team Updated for Release 8.7 IACRA Instruction Manual v.8.7 Page 4 1. Overview IACRA is a web-based enterprise application that provides functionality to minimize the necessity of paper airman certification/rating application forms such as the 8710. IACRA electronically captures and validates airman information required to complete the airman application and the other certification documents including the appropriate temporary airman certificate and knowledge test results. It integrates critical elements of multiple FAA program databases. IACRA automatically ensures that applicants meet regulatory and policy requirements, and it uses electronic signatures throughout the certification process which brings the application in compliance with the Government Paperwork Elimination Act. The IACRA system design allows a Certifying Officer with electronic signature authority to have applications and ratings collected and validated in real-time, with checks against the Registry and other FAA databases. FAA, designees, and return users can be validated immediately. IACRA’s web-based architecture provides access to the application by the public via the internet. This approach facilitates single source data entry by the applicant and the examiner, and it facilitates integration with other FAA, and eventually, other governmental databases. This instruction manual currently applies to registration, consoles, certification path selection and the Airline Transport Pilot FAR 61, 121 and 135 certification process only. 2. Roles IACRA uses ‘roles’ to determine levels of access granted to the user. IACRA validates an individual against their FAA credentials. Each time an IACRA user, other than an applicant, chooses a role and completes the registration; the information is verified against the various FAA databases in order to determine authorization. These roles are defined in Table 2.1. Table: 2.1 Role Description Applicant Any person applying for an airman certificate. Recommending Instructor Any person authorized to instruct applicants and considers them (RI ) ready for the practical test. Designated Examiner Any person authorized by the Administrator to issue airman certificates. This person prepares applicants for and issues their practical tests. Aviation Safety Inspector FAA personnel who are authorized to issue specific airman (ASI) / Aviation Safety certificates. Technician (ASI/AST) School Administrators 14 CFR 141 School / 14 CFR part 142, and 121/135 training center representatives authorized to complete part of student application in IACRA. This person can complete all sections of the application that the student applicants can complete. The School Administrator IACRA Instruction Manual v.8.7 Page 5 Role Description can’t complete the Recommending Instructor or Certifying Officer sections, nor can they sign the application for the student. Chief Flight Instructors / Any person who instructs applicants and authorizes them to take a Assistant Chief Flight practical test. Does not include those instructors who are neither Instructors Chief Flight Instructors or Assistant Chief Flight Instructors. Airman Certification Any person authorized by the Administrator to issue specific Representative (ACR) airman certificates. Training Center Evaluator Part 142 training center representatives, authorized by the (TCE) Administrator, to instruct applicants, perform evaluations, and issue specific airman certificates. Flight Instructor Renewal A Designated Examiner who can renew a flight Instructor’s Examiner (FIRE) Certificate through Renewal by Activities and Renewal by FIRC. Aircrew Program An Aircrew Program Designee is authorized to perform airman Designee (APD) certification in one type of aircraft for an operator’s pilots who have been trained under the operator’s FAA approved training program. 142 Recommending The 142 RI is only associated with a particular 142 training Instructor program and does not have to hold a current Flight Instructor certificate. Air Carrier Flight The Air Carrier Flight Instructor can sign the applicant’s training Instructors records or logbook and make the required endorsement. They can also sign CFR 121 and 135 pilot applications if the applicant previously failed a rating or sign 121/135 Second in Command applications. 3. Contacting the National Service Desk (NSD) The National Service Desk is available when users have support issues with IACRA or other FAA supported programs. Users that have forgotten their password should attempt online or email password recovery prior to contacting the help desk. If users are unable to recover their password using the IACRA password recovery options or are unable to find the information they need in the IACRA FAQs or this manual, they may contact the help desk: • Hours of operations: 24 hours a day / 7 days a week • Telephone number: toll free – 877-287-6731 • E-mail address: [email protected] 4. Process Overview The following is an overview of the IACRA on-line application process. Depending on your role, IACRA Instruction Manual v.8.7 Page 6 the process will vary. 1. Open Internet Explorer or Firefox browser – IACRA web site address is http://iacra.faa.gov/iacra/ 2. Choose Login or Register (if not already a registered user) 3. Once registered, a FAA Tracking Number (FTN) is assigned. This is a unique and *permanent number assigned to each registered user. 4. Login to IACRA using the logon ID and Password created during the Registration Process. 5. Follow the on-line instructions for your role – each role has unique tasks. 6. The application is electronically submitted to the Airman Registry to be processed and the applicant is issued a Temporary Certificate, Notice of Disapproval or a Letter of Discontinuance. (*IACRA assigned FTNs can sometimes be updated as a result of the addition of identifying information, such as an existing Airman Certificate number, to the IACRA user profile.) 5. Login The home page and login steps are the same regardless of the role. If you are a Registered IACRA user:  Enter Username  Enter Password IACRA Instruction Manual v.8.7 Page 7  Select Login If not a Registered IACRA user:  Select Register 6. Registration All users must be registered in IACRA in order to apply for a certificate. The first step in the Registration process is Select Role for the purpose of this illustration, the user is an applicant. 6.1 Select Roles  Select Applicant IACRA Instruction Manual v.8.7 Page 8 IACRA- Select Role(s) -7 Home Please select the role or roles below for which you would like to register. -7 Whafs new in IACRA -7 Frequently Asked Applicant r Questions -7 Aircraft Search Applicant -7 Site Feedback Instructors -7 Contact Us rAir Carrier Flight Instructor - ( CFR 121, 135 ) -7 Training and Documentatoi n r Chief I Assistant Chief Flight Instructor - ( CFR141 ) -7 Helpful FAA Links r 142 Recommending Instructor - ( CFR142 ) -7 Available Certifications and r Recommending Instructor - ( CFR61, 65, 141) Ratings Certifying Officers r Aircrew Program Designee - ( CFR 121,135 ) r Airman Certification Representative - ( CFR 141 ) rAirman Certification Representative (FIRC only) - ( FIRC ) r Aviation Safety Inspector - ( FAA ) r Aviation Safety Technician - ( FAA ) r Designated Examiner - ( CFR61,141) r Training Center Evaluator - ( CFR 142, 121, 135 ) Admin r School Administrator - ( CFR 141, 142, 121,135 ) Terms of Service (TOS) You are accessing a U.S. Government information system, which includes (1) this computer,(2) this computer network,(3) all computers connected to this network, and (4) all devices and storage media attached to this network or to a computer on this network. This information system is provided for U.S. Government-authorized use only. Unauthorized or improper use of this system may result in disciplinary action,as well as civil and criminal penalties. By using this information system, you understand and consent to the following: 1. You have no reasonable expectation of privacy regarding any communications or information transiting or stored on this information system. At any time, the government may for any lawful government purpose monitor,intercept,search, and seize any communication or information transiting or stored on this information system. 2. Any communications or information transiting or stored on this information system may be disclosed or used for any lawful government purpose. I Agree to TOS and Continue » Agree to TOS and Continue The Registration process is used to collect information about the person registering for IACRA. The information will be explained in sections below: The first section that appears is the IACRA Instruction Manual v.8.7 Page 9 Certification Information: 6.2 User Profile 6.2.1 Certificate Information  Enter your Airman Certificate number as shown on your certificate  Enter the Date of Issuance as shown on your certificate  If you do not have a certificate, leave this section blank 6.2.2 Personal Information  Enter your full First Name Or select No First Name  Enter your full Middle Name Or Select No Middle Name  Enter your Legal Last Name  Select your Name Suffix from the drop down list, if applicable  Enter social security number or None or Do Not Use IACRA Instruction Manual v.8.7 Page 10