cover_12.fm 1 ページ ２００４年４月１５日　木曜日　午後３時１４分 Data Security Kit ENGLISH OPERATION MANUAL AR-FR11 Kit de seguridad de datos ESPAÑOL ENGLISH MANUAL DE INSTRUCCIONES Data Security Kit OPERATION MANUAL Kit de sécurité des données FRANÇAIS MANUEL D'UTILISATION AR-FRDate1n-Sich1erheitspaket DEUTSCH ESPAÑOL BEDIENUNGSHANDBUCH Kit de seguridad de datos MANUAL DE INSTRUCCIONES Kit di protezione dei dati ITALIANO MANUALE DI ISTRUZIONI Gegevensbeveiligingskit NEDERLANDS FRANÇAIS GEBRUIKSAANWIJZING Kit de sécurité des données MANUEL D'UTILISATION Datasäkerhetsprogram SVENSKA ANVÄNDARMANUAL This manual contains very important isnafoferm paltaiocne. Pwlehaesree kiet epw itlhl e nmota nbuea l lions ta. DGEaNtaEsRikEkLLe rBhReUtsKpErRoVgErIaLmEDNING NORSK Daten-Sicherheitspaket DEUTSCH AR-FR11 BEDIENUNGSHANDBUCH Tietoturvan ylläpitotyökalut SUOMI KÄYTTÖOPAS APPLICATION NUMBER Data sikkerhedssæt DANSK ITALIANO BETJENINGSVEJLEDNING Kit di protezione dei dati MACHINE SERIAL MANUALE DI ISTRUZIONI NUMBER ¯¸¸˙˝(cid:201)˚˙ PRODUCT KEY POLSKI NEDERLANDS Gegevensbeveiligingskit GEBRUIKSAANWIJZING MAGYAR This Class B digital apparatus complies with Canadian ICES-003. Get appareil numérique de la classe B est ČEŠTINA conforme à la norme NMB-003 du Canada. Datasäkerhetsprogram SVENSKA ANVÄNDARMANUAL This manual contains very important information. Please keep the manual in a NORSK Datasikkerhetsprogram safe place where it will not be lost. GENERELL BRUKERVEILEDNING AR-FR11 SUOMI Tietoturvan ylläpitotyökalut KÄYTTÖOPAS APPLICATION NUMBER DANSK Data sikkerhedssæt BETJENINGSVEJLEDNING MACHINE SERIAL NUMBER ¯¸¸˙˝(cid:201)˚˙ PRODUCT KEY POLSKI MAGYAR This Class B digital apparatus complies with Canadian ICES-003. Get appareil numérique de la classe B est ČEŠTINA conforme à la norme NMB-003 du Canada. AR-FR11_multi.book 2 ページ ２００４年２月４日　水曜日　午前１０時２７分 AR-FR11_multi.book 1 ページ ２００４年２月４日　水曜日　午前１０時２７分 ENGLISH Contents Introduction...........................................................................................................................1 When the data security kit is installed...................................................................................3 (cid:1)Restrictions on tandem copying and tandem printing......................................................3 (cid:1)Security settings in the Web page...................................................................................4 (cid:1)About transfer of copied data to the machine..................................................................4 KEY OPERATOR PROGRAMS............................................................................................5 (cid:1)KEY OPERATOR PROGRAM LIST................................................................................5 (cid:1)Using the key operator programs....................................................................................5 (cid:1)SECURITY SETTINGS...................................................................................................5 (cid:1)PRODUCT KEY.............................................................................................................11 Introduction The AR-FR11 adds a security function to the SHARP Digital Laser Copier/Printer. When the copy function, printer function, network scanner function, or fax function of a SHARP Digital Laser Copier/Printer with the security function is used, the image data that is generated for the job is encrypted, and when the job is finished, the encrypted data is immediately erased from memory and the hard disk. Note: To ensure that the data security function of the machine provides maximum security, observe the following: (cid:1)The key operator plays an important role in maintaining security. Exercise appropriate care in selecting the person that will assume the job of key operator. (cid:1)Be sure to change the key operator code immediately each time a new person takes over as key operator. (cid:1)Change the key operator code on a regular basis (at least once every 60 days). (cid:1)During the procedure for changing the key operator code, the current key operator code and new key operator code appear in the display. Be sure to complete the procedure promptly. (cid:1)Do not select a number for the key operator code that can be easily guessed. (cid:1)The key operator programs are very important for security management. The administrator of the machine should inform users that they are not to access the key operator programs without permission. (cid:1)If the administrator and users of the machine are to be out of the office, security measures such as locking the machine should be taken to prevent unauthorized access. (cid:1)The customer bears responsibility for control of copies of documents made on the machine and faxes received on the machine. (cid:1)Even when the data security kit is installed, note that fax data in the public memory box used by the facsimile expansion kit (AR-FX8) can be read. 1 AR-FR11_multi.book 2 ページ ２００４年２月４日　水曜日　午前１０時２７分 ENGLISH (cid:2)(cid:2)(cid:2)(cid:2) Backing up and clearing data stored with the document filing function When the data security kit is installed, data previously stored in the machine with the document filing function is cleared. For this reason, any data that you need to keep is copied to a computer before the data security kit is installed, and then returned to the machine after installation and clearing of the previous data. (This work is normally performed by a service technician at the time of installation.) NOTE Some of the procedures for operating the machine change when the data security kit is installed. The "OPERATION MANUAL (for general information and copier operation)" explains the procedures for operating the machine when the data security kit is not installed. This manual explains the changes to those procedures when the data security kit is installed. 2 AR-FR11_multi.book 3 ページ ２００４年２月４日　水曜日　午前１０時２７分 ENGLISH When the data security kit is installed When the data security kit is installed, the following icon appears on the touch panel. Touch the icon ( ) to view information on the data security kit version. When the data security kit is installed, data remaining in the machine is automatically erased after each copy and fax job. When data clearing begins, the following message appears for 6 seconds*. *The duration of the message display can DATA IS BEING CLEARED. be changed with the key operator program, "MESSAGE TIME SETTING". (See page 10 of the key operator's guide.) NOTE If the machine power is turned off while image data is being cleared from the hard disk drive or before jobs are finished, the data may not be completely erased. If you do not wish to leave partially cleared data when the power is turned off, it is recommended that you use the key operator program, "CLEAR ALL MEMORY" (page 6 of this manual), to complete data clearing before turning off the power. Restrictions on tandem copying and tandem printing Tandem copying and tandem printing operate as shown below based on the configuration of the server machine and client machine (whether or not the data security kit is installed). Client machine Data security kit: Yes Data security kit: No Data security kit: The tandem function can The tandem function Yes be used. Data is cleared cannot be used. from both the server and Server client machines. machine Data security kit: The tandem function can The regular tandem No be used. Data is cleared function can be used. from the client machine. 3 AR-FR11_multi.book 4 ページ ２００４年２月４日　水曜日　午前１０時２７分 ENGLISH Security settings in the Web page When the machine is used as a network printer and the Pull Print function is used, the data security kit enables authentication of the user by means of a "USER NAME" and "PASSWORD". (The Pull Print function allows a file on a previously stored FTP server to be printed directly from the operation panel of the machine without using the printer driver; see "Directly printing a file on an FTP server" on page 3-9 of the "OPERATION MANUAL (for printer)".) User authentication is enabled by selecting the "Enable User Authentication" checkbox in the machine's Web page for Pull Print function settings. (This checkbox appears when the data security kit is installed, and is initially selected (a checkmark appears)). System requirements and the procedure for accessing the Web page containing this checkbox are explained in "REMOTE OPERATION VIA A NETWORK" on page 3-2 of the "OPERATION MANUAL (for printer)". The checkbox appears in the screen shown in step 2 of "(cid:2) Storing an FTP server" on page 3-9 of the "OPERATION MANUAL (for printer)". (cid:2)(cid:2)(cid:2)(cid:2) Procedure for directly printing a file on an FTP server when user authentication is enabled Your user name and password must be entered following selection of the FTP server that contains the file to be printed from the touch panel of the machine. When the FTP server is selected in step 3 of "(cid:2) Printing a file on an FTP server from the operation panel of the machine" on page 3-9 of the "OPERATION MANUAL (for printer)", a screen will appear prompting you to enter your user name and password for the FTP server. CANCEL OK ENTER THE USER NAME AND PASSWORD FOR FTP SERVER. USER NAME PASSWORD Press the [USER NAME] key to enter your user name and the [PASSWORD] key to enter your password. A letter entry screen will appear in each case. When you have finished entering your user name/password, touch the [OK] key. After entering your user name and password, continue from step 4 on page 3-10 of the "OPERATION MANUAL (for printer)". About transfer of copied data to the machine When the data security kit is installed and the Web page is used to copy data stored with the document filing function to a computer (page 3-4 of the "OPERATION MANUAL (for printer)"), the copied data can only be transferred back to the original machine from which it was copied; it cannot be transferred to another machine even if the machine conditions are the same. 4 AR-FR11_multi.book 5 ページ ２００４年２月４日　水曜日　午前１０時２７分 ENGLISH KEY OPERATOR PROGRAMS This section explains key operator programs that are related to the security function. The following explanations assume that the machine has the printer, fax, and network scanner functions. KEY OPERATOR PROGRAM LIST Program name Page Program name Page SECURITY SETTINGS DISABLING OF DOCUMENT CLEAR ALL MEMORY 6 9 FILING CLEAR DOCUMENT FILING DATA 7 DISABLING OF LIST PRINT 9 CLEAR ALL DATA IN JOB STATUS DISABLING OF PRINT JOBS 7 10 JOBS COMPLETED LIST OTHER THAN PRINT HOLD JOB CLEAR ADDRESS BOOK DATA/ JOB STATUS JOBS COMPLETED 7 10 IMAGE SEND REGISTERED DATA LIST DISPLAY SETTINGS NUMBER OF TIMES DATA DISABLING OF FAX NUMBER 8 10 CLEAR IS REPEATED DIRECT ENTRY POWER UP AUTO CLEAR 8 DISABLING RESEND KEY 11 NUMBER OF TIMES POWER UP AUTO CLEAR PROGRAM IS 8 REPEATED PRODUCT KEY NUMBER OF TIMES AUTO CLEAR AT JOB END PROGRAM 9 DATA SECURITY KIT 11 IS REPEATED Using the key operator programs Follow the procedure on pages 4 and 5 of the key operator's guide to configure the settings in the key operator programs. For explanations of each of the settings, see the following pages. SECURITY SETTINGS When the data security kit is installed, the [SECURITY SETTINGS] key is added to the key operator program menu screen. Touch this key to display the security settings menu. KEY OPERATOR PROGRAMS SECURITY SETTINGS OK CLEAR ALL MEMORY CLEAR DOCUMENT FILING DATA CLEAR ALL DATA IN JOB STATUS JOBS COMPLETED LIST The security settings menu consists of several screens. Touch the key in the lower right corner of the screen to move to the next screen. 5 AR-FR11_multi.book 6 ページ ２００４年２月４日　水曜日　午前１０時２７分 ENGLISH CLEAR ALL MEMORY This program is used to manually clear all data from the memory and hard disk of the machine. Note, however, that the following types of data are not cleared with this program. Use the "CLEAR ADDRESS BOOK DATA/IMAGE SEND REGISTERED DATA" program on page 7 to clear the following types of data (cid:1)INDIVIDUAL/GROUP/PROGRAM/RELAY BROADCAST MEMORY BOX* (cid:1)SENDER CONTROL LIST (cid:1)POLLING MEMORY/CONFIDENTIAL MEMORY BOX* (cid:1)SENDER DATA (cid:1)ALLOW/REJECT RECEPTION SETTING DATA (INCLUDING POLLING PASSCODE NUMBER) *The image data stored in the MEMORY BOX is cleared to execute this program (CLEAR ALL MEMORY). NOTE We recommend that you execute this program before turning off the power. Touch the [CLEAR ALL MEMORY] key. The following screen appears asking you to confirm your selection ("YES" or "NO"). [Clear screen 1] (cid:1) To return to the "SECURITY SETTINGS" CLEAR ALL MEMORY. menu screen, touch the [NO] key. (EXCLUSIVE OF ADDRESS BOOK/ SENDER LIST DATA.) (cid:1) To clear all memory, press the [YES] key. NO YES "PLEASE WAIT." appears, and then the following screen is displayed. [Clear screen 2] (cid:1) While data clearing takes place, the CLEARING ALL MEMORY. AUTO REBOOT IS percentage of data cleared and the number of IMPLEMENTED AFTER CLEARING. (50.0%) (1/1 time) repetitions is displayed. 0% 50% 100% CANCEL (cid:1) When the data has been cleared, the power briefly turns off and then automatically turns on again. If you wish to cancel after data clearing has begun Touch the [CANCEL] key. The key operator code entry screen will appear. Enter the key operator code with the numeric keys. Data clearing will stop as soon as the correct key operator code is entered. Note that any data cleared prior to entry of the key operator code will not be restored (this data is lost). 6 AR-FR11_multi.book 7 ページ ２００４年２月４日　水曜日　午前１０時２７分 ENGLISH CLEAR DOCUMENT FILING DATA This program is used to clear data stored using the document filing function. Data set as "PROTECT" or "CONFIDENTIAL" is also cleared. To clear data stored in the main folder and custom folder with the "FILE" function, select the "FILE DATA (INCLUDING PROTECTED/CONFIDENTIAL FILES)" checkbox*. To clear data saved using "QUICK FILE", select the "QUICK FILE DATA (INCLUDING PROTECTED FILES)" checkbox. After selecting the data to be cleared, touch the [CLEAR] key. A message asking you to confirm the clear ("YES" or "NO") will appear. Touch the [YES] key to begin clearing the selected data. During clearing, progress will be shown as a percentage together with the number of repetitions. When data clearing is finished, the power of the machine will turn off temporarily and then turn on again automatically. *Can only be selected when the printer function is enabled. CLEAR ALL DATA IN JOB STATUS JOBS COMPLETED LIST This program is used to clear all data (printer user names, fax/image send destinations, received fax sender information) that appears in the JOBS COMPLETED list in the job status screen (page 1-14 of the "OPERATION MANUAL (for general information and copier operation)"). To clear the data, touch the [CLEAR ALL DATA IN JOB STATUS JOBS COMPLETED LIST] key. A message asking you to confirm the clear ("YES" or "NO") will appear. Touch the [YES] key to begin clearing the selected data. During clearing, progress will be shown as a percentage together with the number of repetitions. When data clearing is finished, the power of the machine will turn off temporarily and then turn on again automatically. CLEAR ADDRESS BOOK DATA/IMAGE SEND REGISTERED DATA This program is used to clear the items indicated below, which cannot be cleared or initialized using the "CLEAR ALL MEMORY" program (page 6) or "RESTORE FACTORY DEFAULTS" (page 13 of the "KEY OPERATOR'S GUIDE") program. (cid:1)INDIVIDUAL/GROUP/PROGRAM/RELAY BROADCAST MEMORY BOX*1 (cid:1)SENDER CONTROL LIST*2 (cid:1)POLLING MEMORY/CONFIDENTIAL MEMORY BOX*3 (cid:1)SENDER DATA*1 (cid:1)ALLOW/REJECT RECEPTION SETTING DATA (INCLUDING POLLING PASSCODE NUMBER)*1 *1. Can only be selected when the fax or network scanner function is enabled. *2. Can only be selected when E-mail is enabled. *3. Can only be selected when the fax function is enabled. Select the checkboxes of the items that you wish to clear. (There are two screens. Touch the or key to move between the screens.) To clear the data, touch the [CLEAR] key. A message asking you to confirm the clear ("YES" or "NO") will appear. Touch the [YES] key to begin clearing the selected data. During clearing, progress will be shown as a percentage together with the number of repetitions. When data clearing is finished, the power of the machine will turn off temporarily and then turn on again automatically. 7 AR-FR11_multi.book 8 ページ ２００４年２月４日　水曜日　午前１０時２７分 ENGLISH NUMBER OF TIMES DATA CLEAR IS REPEATED This program is used to enhance the security function. The number of times data clearing is repeated when "CLEAR ALL MEMORY", "CLEAR DOCUMENT FILING DATA", "CLEAR ALL DATA IN JOB STATUS JOBS COMPLETED LIST", or "CLEAR ADDRESS BOOK DATA/IMAGE SEND REGISTERED DATA" is executed can be set to any number from 1 to 7. The factory setting is 1. Touch the [NUMBER OF TIMES DATA CLEAR IS REPEATED] key, and set the desired number of times with the or key. When finished, touch the [OK] key. (See "About the repeat setting" on page 9 of this manual.) POWER UP AUTO CLEAR This program is used to automatically clear all data in the machine when the power switch is turned on. The following selections are available for the data to be cleared: "ALL MEMORY", "FILE DATA (INCLUDING PROTECTED/CONFIDENTIAL FILES)", "QUICK FILE DATA (INCLUDING PROTECTED FILES)", "JOB STATUS JOBS COMPLETED LIST". Select the checkboxes of the data that you wish to have automatically cleared when the power switch is turned on. (There are two screens. Touch the or key to move between the screens.) After selecting the data to be cleared, touch the [OK] key. *Can only be selected when the printer function is enabled. No checkboxes are initially selected. NOTE When there is a stored image send job (fax, network scanner, or Internet fax job)*, automatic clearing will not take place when the power is turned on. * This includes received faxes and Internet faxes that have not yet been printed; however, it does not include data in a fax memory box (except confidential memory box). If you wish to cancel after data clearing has begun See the explanations in "Clear screen 2" and "If you wish to cancel after data clearing has begun" in "CLEAR ALL MEMORY" on page 6 of this manual. NUMBER OF TIMES POWER UP AUTO CLEAR PROGRAM IS REPEATED This program is used to enhance the security function. The number of times "POWER UP AUTO CLEAR" is repeated can be set to any number from 1 to 7. The factory setting is 1. Touch the [NUMBER OF TIMES POWER UP AUTO CLEAR PROGRAM IS REPEATED] key, and set the desired number of times with the or key. When finished, touch the [OK] key. (See "About the repeat setting" on page 9 of this manual.) NOTE This program is only enabled when the "POWER UP AUTO CLEAR" checkbox is selected. 8