Land Use and Natural Resources Committee Meeting Date: 5/3/2018 Agenda Item No.: 2018-May-1. Subject: Minutes of the April 5, 2018, Land Use & Natural Resources Committee Meeting (Est. time: 2 minutes) Ac(cid:3)on: Prepared by: Anne Abad Approved by: Kacey Lizon A(cid:24)achments: Yes 1. Issue: Should the Land Use & Natural Resources Committee approve the April 5, 2018, meeting minutes? 2. Recommendation: Approve the minutes of the meeting as submitted. 3. Background/Analysis: The Land Use & Natural Resources Committee met on April 5, 2018. 4. Discussion/Analysis: Attached are the minutes of the April 5, 2018, Land Use & Natural Resources Committee meetings for approval. 5. Fiscal Impact/Grant Information: There is no fiscal impact. ATTACHMENTS: Descrip(cid:20)on A(cid:21)achment A - Mee(cid:20)ng Minutes ACRAMENTO AREA COUNCIL OF GOVERNMENTS LAND USE & NATURAL RESOURCES COMMITTEE DRAFT ACTION MINUTES The SACOG Land Use & Natural Resources Committee met on April 5, 2018, in the Sacramento & American Rivers rooms on the Third Floor of the Meridian Plaza Building located at 1415 L Street, Sacramento, CA at 1:30 p.m. CALL TO ORDER: Chair Onderko called the meeting to order at 1:04 p.m. ROLL CALL: Present: Directors Banks, Janda, Jankovitz, Neu, Spokely, Vice Chair Frost, and Chair Onderko Absent: Directors Flores and West 1. Minutes of the March 1, 2018, Land Use & Natural Resources Committee Meeting Upon motion by Chair Onderko, seconded by Director Banks, the minutes of the March 1, 2018, Land Use & Natural Resources Committee meeting were approved without any changes. Director Janda abstained. 2. Green Region Plan Upon motion by Director Neu, seconded by Director Banks, and unanimously carried, the Land Use & Natural Resources Committee approved the Green Region Plan as presented. James Corless, SACOG CEO, stated that SACOG staff would bring a full region demand analysis to the Land Use & Natural Resources Committee. Director Spokely arrived during the presentation and before action was taken. 3. 2020 Metropolitan Transportation Plan/Sustainable Communities Strategy (MTP/SCS) Land Use Scenario The Committee received and reviewed this report, presented by Jennifer Hargrove, SACOG staff. Vice Chair Frost requested that SACOG staff to present analytics on inter- regional travel at a future committee meeting. 4. Housing Scope of Work The Committee received and reviewed this report, presented by Greg Chew, SACOG staff. Director Banks requested that staff to put together a kit on zoning tools and provide it to planning commissions. Vice Chair Frost requested that SACOG staff assist in and provide public educational resources for possible future events. Land Use & Natural Resources Committee Minutes April 5, 2018 Page 2 5. 2020 Metropolitan Transportation Plan/Sustainable Communities Strategy Sounding Board Meeting Summary The Committee received and reviewed this report, presented by Monica Hernandez, SACOG staff. 6. Draft Regional Funding Round: Framework The Committee received and reviewed this report, presented by Garett Ballard-Rosa, SACOG staff. 7. Draft Regional Funding Round Programming Targets The Committee received and reviewed this report, presented by Matt Carpenter, SACOG staff. 8. Envision a Hunger‐‐‐‐Free California Act of 2018 The Committee received and reviewed this report, presented by David Shabazian, SACOG staff. 9. Regional Futures Forum | April 30 Elected Official Convening The Committee received and reviewed this report, presented by Monica Hernandez, SACOG staff. 10. Rural‐‐‐‐Urban Connections Strategy (RUCS) 2.0 Luncheon This was a receive & file item. No staff presentation was made 11. Blueprint Implementation Activities This was a receive & file item. No staff presentation was made. 12. Civic Lab Update This was a receive & file item. No staff presentation was made. 13. Flood Protection Summary and Advocacy This was a receive & file item. No staff presentation was made. 14. 2018 May is Bike Month Campaign Update Land Use & Natural Resources Committee Minutes April 5, 2018 Page 3 This was a receive & file item. No staff presentation was made. Other Matters There were no other matters discussed. Adjournment Chair Onderko adjourned the meeting at 3:01 pm. Land Use and Natural Resources Committee Meeting Date: 5/3/2018 Agenda Item No.: 2018-May-2. Subject: Release of Request for Proposals for Senate Bill 743 Technical Assistance (Est. time: 5 minutes) Ac(cid:3)on: Prepared by: Amy Lee Approved by: Kacey Lizon A(cid:24)achments: Yes 1. Issue: Should SACOG: (1) release a Request for Proposals (RFP) for a consultant to provide technical assistance to local jurisdictions in their implementation of Senate Bill (SB) 743, and (2) authorize the CEO to negotiate and sign a contract with the selected consultant? 2. Recommendation: That the Land Use and Natural Resources Committee recommend that the Board approve the two actions described above. 3. Background/Analysis: SB 743 is the state law requiring a change in transportation impact analysis performed for the California Environmental Quality Act (CEQA). The law replaces vehicle delay (often measured with level of service, or LOS) with vehicle miles traveled (VMT) as the primary metric for measuring transportation impacts of most projects. The law passed in 2013, and the Governor’s Office of Planning and Research (OPR) has led the revisions to the CEQA Guidelines consistent with the law, as well as authored the technical advice on implementing the revised CEQA Guidelines. It will go into effect on January 1, 2020. 4. Discussion/Analysis: SACOG has a project underway to coordinate technical assistance for local implementation of SB 743. This project is a collaborative effort of the SB 743 Local Agency Working Group and is funded by a Caltrans Sustainable Transportation Planning Grant. Technical assistance will include collection of data sources that local agencies can use to set significance thresholds, inventory, and assessment of various models and tools to estimate project-specific VMT, inventory of VMT mitigation strategies, and evaluation of the appropriateness of different mitigation strategies given the range of land use settings throughout the region. Documentation of these data, models, tools, and strategies will provide local agencies with substantial evidence for future CEQA analyses. The SB 743 Local Agency Working Group has drafted the scope of work for consultant services. Considerations for the scope of work have included SB 743 implementation efforts that are planned or underway in local jurisdictions, the topics and timelines of those efforts, and the outstanding technical assistance needs beyond those local efforts. The draft scope of work for consultant services is attached (Attachment A). A voluntary subset of the Local Agency Working Group will interview and select the consultant. 5. Fiscal Impact/Grant Information: This project is budgeted in both the 2017/18 and 2018/19 Overall Work Program, with a budget for consultant services of $87,562. ATTACHMENTS: Descrip(cid:19)on A(cid:20)achment A - Scope of Work for Consultant Services Attachment A SB 743 Implementation Tools for Local Agencies in the Sacramento Region Scope of Work 1. Review of Available Data, Models, and Tools for VMT Estimation Task 1.1 Inventory of Data, Models, and Tools Identify and collect available data, models, and tools for VMT estimation, including their documentation. At a minimum, this will include: • SACOG regional travel demand model (SACSIM); • Local agency travel demand models (TDMs) in use (e.g., El Dorado County TDM, City of Roseville TDM, City of Sacramento TDM, Rancho Cordova TDM, Placer County TDM, etc.); • Available scenario planning tools (e.g., UrbanFootprint, Envision Tomorrow); • Spreadsheet tools (MXD smart growth trip generation spreadsheet, as well as variants of the MXD spreadsheet, Sketch 7, etc.); • Recent household travel surveys (e.g., Caltrans Statewide HTS); and • Potentially, “big data” products (e.g., GPS and cell phone “trace” data). Task 1.2 Assessment of Models and Tools Review and evaluate the functions and methodologies of the data, models, and tools identified in Task 1.1 against criteria in final SB743 Technical Advisory. The assessment criteria will be based on the latest available SB743 rules and advisories. Review will include a technical summary of SACSIM and local travel demand models, as desired by local jurisdictions, and the assumptions that affect VMT generation estimates. Assumptions may include land use patterns, and trip- versus tour-based approaches. The assessment should consider the variety of settings within the SACOG region (i.e. urban, suburban, rural, small town, employment center, etc.). Assessment of local travel demand models and their documentation, as requested by local jurisdictions, will include meetings and discussions with local planning, modeling, and public works staffs. Assessments of travel demand models – regional and local – will include recommendations to local jurisdiction staff about updates that will enable models to be used for SB 743 implementation. Task 1.3 Selection of Data Sources of VMT Regional and Jurisdiction Averages Based on the available data, models, and tools identified in Task 1.2, identify potential data sources that can be used to quantify regional and jurisdictional VMT. Use these data to estimate regional- and jurisdiction-level VMT per capita and VMT per employee rates (used for establishing baselines for agency work to establish thresholds and standards of significance). Identify “service populations” and VMT per “service area” for the region and jurisdictions to estimate VMT per service population, in addition to VMT per capita and per employee. Evaluation will assess the best tool or tools by jurisdiction and will be based on: compliance with published rules or Advisories on SB743; relevance to potential projects within the SACOG 1 Attachment A region; and SB743 Local Agency Working Group (LAWG) input/consensus. From available data, models, or tools, identify the geographies and project types that are below the “screening” thresholds described in the Advisories (e.g. near transit, local retail). Report will include a description of the methodology used to develop average VMT rates. Task Deliverable 1.1 Inventory of Available Models & Tools 1.2 Assessment of Available Models & Tools One-on-one meetings with local jurisdictions about 1.3 local travel demand models and potential updates. 1.4 Report on Selected Sources of VMT Threshold Averages Geodatabase and Maps Illustrating “Screening” 1.5 Thresholds 2. Testing & Calibration of Available Project-Level VMT Estimation Tools Task 2.1 Establish Testing & Calibration Protocol for Project-Level Tools Prepare a set of defined tests for use in generating project-level VMT rates, using VMT estimation models and tools identified in Task 1. This will include tests of retrospective (i.e., completed) or hypothetical projects; or structured “experimental” tests, whereby key factors influencing VMT would be manipulated systematically to produce “raw” model/tool estimates of VMT rates and assess sensitivity. Tests will include a range of project types and context geographies, and will also demonstrate the implications of different thresholds on the impacts identified for programs and projects. If available, existing calibration and testing results would be identified and reported. Tests should also include potential risks to VMT estimation, such as disruptive transportation technologies. These should include ridesharing (e.g. Lyft), autonomous vehicles, and changing retail patterns. This set of case studies and tests will be brought to the SB 743 Local Agency Working Group for discussion and agreement. Task 2.2 Execute Testing and Calibration of Models/Tools Execute testing and calibration protocols for models and tools. This would involve implementing the test protocol prepared in Task 2.1, and adjusting or “calibrating” the models and tools to establish consistency with VMT per capita and VMT per employee rates from the selected threshold sources (Task 1.4 deliverable). 2 Attachment A Task 2.3 Develop Methods of Estimating Project-Level VMT Rates Establish a set of test land use and transportation projects of different types (e.g. residential, office, retail, other) and in different land use settings (e.g. urban, suburban, rural, small town, employment center) for use in developing guidelines and protocols for estimation of VMT rates. To the extent that the test protocol uses retrospective or hypothetical projects, the testing protocol itself will be adapted to provide user guidance for projects. Analysis will include a summary of the interaction between VMT rates, thresholds, and vehicle level of service. Assessment of risks to VMT estimates from disruptive transportation technologies and changing land use economics. Note: For Tasks 2.1, 2.2, and 2.3, SACOG will execute testing/calibration of SACSIM regional travel demand model. Task Deliverable 2.1 Project Level VMT Testing/Calibration Protocol 2.2 Project Level VMT Testing/Calibration Results Guidelines on Use of Models/Tools for Project-Level 2.3 Estimates 3. Potential VMT Mitigation Measures Task 3.1 Literature Review of VMT Reduction Strategies Conduct research and develop summaries of VMT reduction strategies, including assessment of applicability to different land use and transportation project types and land use contexts – such as from Task 2.3 – and applicability to the SACOG region. A significant number of “meta- analyses” or syntheses of VMT reduction strategies already exist (e.g., CAPCOA “Quantifying GHG Mitigation Measures”), and would provide a starting point for this task. The assessment should include an exploration and review of multi-jurisdictional mitigation options. It should also consider the variety of land use settings within the SACOG region (i.e. urban, suburban, rural, small town, employment center, etc.). Task 3.2 Summary and Packaging of Potential VMT Mitigations Summarize research and assessment in a Toolkit of VMT reduction strategies, in “packages” of potential mitigation measures applicable to land use development or transportation projects. Special attention would be given to: range of effectiveness in reducing VMT; scale of mitigation measures; context sensitivity (i.e., in what land use settings are different mitigations most 3 Attachment A effective); potential cost; potential co-benefits; and other factors identified by the SB743 LAWG. Task Deliverable 3.1 Literature Review of VMT Reduction Strategies Memo Compilation of Research into Toolkit of Mitigation 3.2 “Packages” 4. Project Documentation Task 4.1 Document Sources of Regional and Jurisdiction VMT Data Document the data, tools, and models used for estimation of regional and jurisdictional VMT, and report the current base year estimates of VMT at regional and jurisdictional levels for various land use types. Document guidelines for use of each source, for purposes of periodically updating VMT thresholds. Documentation will include validation and reasonableness checks of the data, tools, models, and thresholds. Documentation should provide substantial evidence for lead agencies analyzing the transportation impacts of land use and transportation projects under CEQA with SB 743 in effect. Task 4.2 Document Project-Level VMT Estimation Models and Tools Document the process of testing and calibrating project-level VMT rate estimation tools. Document guidelines for lead agencies for use of the tools for a range of project types and a range of land use settings Documentation should include which data, models, and tools are most appropriate for various project types and land use settings. Documentation will include validation and reasonableness checks of the data, models, and tools. Documentation should provide substantial evidence for lead agencies analyzing the transportation impacts of land use and transportation projects under CEQA with SB 743 in effect. Task 4.3 Document Potential VMT Mitigations Document potential VMT mitigation strategies, correlated to different types of projects and land use settings. Documentation should provide substantial evidence for lead agencies analyzing the transportation impacts of land use and transportation projects under CEQA with SB 743 in effect. Task Deliverable 4