APPENDICES TO PART-M AND TO AMC TO PART-M RELEVANT TO PART-145 Addendum to QCM Part-145 consolidated version "QCM-Part-145-en-Rev08-230412" (Revision No.: 8 // Date: 23 April 2012) This document is meant purely as a documentation tool and Q.C.M. does not assume any liability for its contents. QCM-Part-145-en-Rev08-230412-Addendum UNCONTROLLED COPY WHEN DOWNLOADED 1 / 20 INTENTIONALLY LEFT BLANK QCM-Part-145-en-Rev08-230412-Addendum UNCONTROLLED COPY WHEN DOWNLOADED 2 / 20 TABLE OF CONTENTS PARA / TITLE (TOC) APPENDICES TO PART-M AND TO AMC TO PART-M RELEVANT TO PART-145.............................................1 TABLE OF CONTENTS........................................................................................................................................3 Part-M: Appendix II - Authorised Release Certificate EASA Form 1.............................................................5 AMC to Appendix II to Part-M Use of the EASA Form 1 for maintenance..............................................10 GM to Appendix II to Part-M Use of the EASA Form 1 for maintenance................................................12 Part-M: Appendix IV - Class and Ratings System to be used for the Approval of Maintenance Organisations referred to in Annex I (Part-M) Subpart F and Annex II (Part-145).........................................13 AMC to Part-M: Appendix IX to AMC M.A.602 and AMC M.A.702 - EASA Form 2....................................17 AMC TO PART-M: APPENDIX X TO AMC M.B.602(A) AND AMC M.B.702(A) - EASA Form 4................19 QCM-Part-145-en-Rev08-230412-Addendum UNCONTROLLED COPY WHEN DOWNLOADED 3 / 20 INTENTIONALLY LEFT BLANK QCM-Part-145-en-Rev08-230412-Addendum UNCONTROLLED COPY WHEN DOWNLOADED 4 / 20 Part-M: Appendix II - Authorised Release Certificate EASA Form 1 ◄ (Back to Table of Contents)  These instructions relate only to the use of the EASA Form 1 for maintenance purposes. Attention is drawn to Appendix I to Annex (Part-21) of Regulation (EC) No 1702/2003 which covers the use of the EASA Form 1 for production purposes. 1. PURPOSE AND USE 1.1. The primary purpose of the Certificate is to declare the airworthiness of maintenance work undertaken on products, parts and appliances (hereafter referred to as “item(s)”). 1.2. Correlation must be established between the Certificate and the item(s). The originator must retain a Certificate in a form that allows verification of the original data. 1.3. The Certificate is acceptable to many airworthiness authorities, but may be dependent on the existence of bilateral agreements and/or the policy of the airworthiness authority. The “approved design data” mentioned in this Certificate then means approved by the airworthiness authority of the importing country. 1.4. The Certificate is not a delivery or shipping note. 1.5. Aircraft are not to be released using the Certificate. 1.6. The Certificate does not constitute approval to install the item on a particular aircraft, engine, or propeller but helps the end user determine its airworthiness approval status. 1.7. A mixture of production released and maintenance released items is not permitted on the same Certificate. 2. GENERAL FORMAT 2.1. The Certificate must comply with the format attached including block numbers and the location of each block. The size of each block may however be varied to suit the individual application, but not to the extent that would make the Certificate unrecognisable. 2.2. The Certificate must be in “landscape” format but the overall size may be significantly increased or decreased so long as the Certificate remains recognisable and legible. If in doubt consult the Competent Authority. 2.3. The User/Installer responsibility statement can be placed on either side of the form. 2.4. All printing must be clear and legible to permit easy reading. 2.5. The Certificate may either be pre-printed or computer generated but in either case the printing of lines and characters must be clear and legible and in accordance with the defined format. 2.6. The Certificate should be in English, and if appropriate, in one or more other languages. 2.7. The details to be entered on the Certificate may be either machine/computer printed or hand-written using block letters and must permit easy reading. 2.8. Limit the use of abbreviations to a minimum, to aid clarity. 2.9. The space remaining on the reverse side of the Certificate may be used by the originator for any additional information but must not include any certification statement. Any use of the reverse side of the Certificate must be referenced in the appropriate block on the front side of the Certificate. 3. COPIES 3.1. There is no restriction in the number of copies of the Certificate sent to the customer or retained by the originator. QCM-Part-145-en-Rev08-230412-Addendum UNCONTROLLED COPY WHEN DOWNLOADED 5 / 20 4. ERROR(S) ON A CERTIFICATE 4.1. If an end-user finds an error(s) on a Certificate, he must identify it/them in writing to the originator. The originator may issue a new Certificate only if the error(s) can be verified and corrected. 4.2. The new Certificate must have a new tracking number, signature and date. 4.3. The request for a new Certificate may be honoured without re-verification of the item(s) condition. The new Certificate is not a statement of current condition and should refer to the previous Certificate in block 12 by the following statement; “This Certificate corrects the error(s) in block(s) [enter block(s) corrected] of the Certificate [enter original tracking number] dated [enter original issuance date] and does not cover conformity/condition/release to service”. Both Certificates should be retained according to the retention period associated with the first. 5. COMPLETION OF THE CERTIFICATE BY THE ORIGINATOR Block 1 Approving Competent Authority/Country State the name and country of the competent authority under whose jurisdiction this Certificate is issued. When the competent authority is the Agency, only “EASA” must be stated. Block 2 EASA Form 1 header “AUTHORISED RELEASE CERTIFICATE EASA FORM 1” Block 3 Form Tracking Number Enter the unique number established by the numbering system/procedure of the organisation identified in block 4; this may include alpha/numeric characters. Block 4 Organisation Name and Address Enter the full name and address of the approved organisation (refer to EASA form 3) releasing the work covered by this Certificate. Logos, etc., are permitted if the logo can be contained within the block. Block 5 Work Order/Contract/Invoice To facilitate customer traceability of the item(s), enter the work order number, contract number, invoice number, or similar reference number. Block 6 Item Enter line item numbers when there is more than one line item. This block permits easy cross-referencing to the Remarks block 12. Block 7 Description Enter the name or description of the item. Preference should be given to the term used in the instructions for continued airworthiness or maintenance data (e.g. Illustrated Parts Catalogue, Aircraft Maintenance Manual, Service Bulletin, Component Maintenance Manual). Block 8 Part Number Enter the part number as it appears on the item or tag/packaging. In case of an engine or propeller the type designation may be used. Block 9 Quantity State the quantity of items. Block 10 Serial Number If the item is required by regulations to be identified with a serial number, enter it here. Additionally, any other serial number not required by regulation may also be entered. If there is no serial number identified on the item, enter “N/A”. Block 11 Status/Work The following describes the permissible entries for block 11. Enter only one of these terms – where more than one may be applicable, use the one that most accurately describes the majority of the work performed and/or the status of the article. (i) Overhauled. Means a process that ensures the item is in complete conformity with all the applicable service tolerances specified in the type certificate holder’s, or equipment manufacturer’s instructions QCM-Part-145-en-Rev08-230412-Addendum UNCONTROLLED COPY WHEN DOWNLOADED 6 / 20 for continued airworthiness, or in the data which is approved or accepted by the Authority. The item will be at least disassembled, cleaned, inspected, repaired as necessary, reassembled and tested in accordance with the above specified data. (ii) Repaired. Rectification of defect(s) using an applicable standard (*). (iii) Inspected/Tested. Examination, measurement, etc. in accordance with an applicable standard (*) (e.g. visual inspection, functional testing, bench testing etc.). (iv) Modified. Alteration of an item to conform to an applicable standard (*). Block 12 Remarks Describe the work identified in Block 11, either directly or by reference to supporting documentation, necessary for the user or installer to determine the airworthiness of item(s) in relation to the work being certified. If necessary, a separate sheet may be used and referenced from the main EASA Form 1. Each statement must clearly identify which item(s) in Block 6 it relates to. Examples of information to be entered in block 12 are: (i) Maintenance data used, including the revision status and reference. (ii) Compliance with airworthiness directives or service bulletins. (iii) Repairs carried out. (iv) Modifications carried out. (v) Replacement parts installed. (vi) Life limited parts status. (vii) Deviations from the customer work order. (viii) Release statements to satisfy a foreign Civil Aviation Authority maintenance requirement. (ix) Information needed to support shipment with shortages or re-assembly after delivery. (x) For maintenance organisations approved in accordance with Subpart F of Annex I (Part-M), the component certificate of release to service statement referred to in point M.A.613: “Certifies that, unless otherwise specified in this block, the work identified in block 11 and described in this block was accomplished in accordance to the requirements of Section A, Subpart F of Annex I (Part-M) to Regulation (EC) No 2042/2003 and in respect to that work the item is considered ready for release to service. THIS IS NOT A RELEASE UNDER ANNEX II (PART-145) TO REGULATION (EC) NO 2042/2003.” If printing the data from an electronic EASA Form 1, any appropriate data not fit for other blocks should be entered in this block. Block 13a-13e General Requirements for blocks 13a-13e: Not used for maintenance release. Shade, darken, or otherwise mark to preclude inadvertent or unauthorised use. Block 14a Mark the appropriate box(es) indicating which regulations apply to the completed work. If the box “other regulations specified in block 12” is marked, then the regulations of the other airworthiness authority(ies) must be identified in block 12. At least one box must be marked, or both boxes may be marked, as appropriate. For all maintenance carried out by maintenance organisations approved in accordance with Section A, Subpart F of Annex I (Part M) to Regulation (EC) No 2042/2003, the box “other regulation specified in block 12” shall be ticked and the certificate of release to service statement made in block 12. In that case, the certification statement “unless otherwise specified in this block” is intended to address the following cases: (a) Where the maintenance could not be completed. (b) Where the maintenance deviated from the standard required by Annex I (Part-M). (c) Where the maintenance was carried out in accordance with a requirement other than that specified in Annex I (Part-M). In this case block 12 shall specify the particular national regulation. For all maintenance carried out by maintenance organisations approved in accordance with Section A of Annex II (Part-145) to Regulation (EC) No 2042/2003, the certification statement “unless otherwise specified in block 12” is intended to address the following cases: QCM-Part-145-en-Rev08-230412-Addendum UNCONTROLLED COPY WHEN DOWNLOADED 7 / 20 (a) Where the maintenance could not be completed. (b) Where the maintenance deviated from the standard required by Annex II (Part-145). (c) Where the maintenance was carried out in accordance with a requirement other than that specified in Annex II (Part-145). In this case block 12 shall specify the particular national regulation. Block 14b Authorised Signature This space shall be completed with the signature of the authorised person. Only persons specifically authorised under the rules and policies of the Competent Authority are permitted to sign this block. To aid recognition, a unique number identifying the authorised person may be added. Block 14c Certificate/Approval Number Enter the Certificate/Approval number/reference. This number or reference is issued by the Competent Authority. Block 14d Name Enter the name of the person signing block 14b in a legible form. Block 14e Date Enter the date on which block 14b is signed, the date must be in the format dd = 2 digit day, mmm = first 3 letters of the month, yyyy = 4 digit year User/Installer Responsibilities Place the following statement on the Certificate to notify end users that they are not relieved of their responsibilities concerning installation and use of any item accompanied by the form: “THIS CERTIFICATE DOES NOT AUTOMATICALLY CONSTITUTE AUTHORITY TO INSTALL. WHERE THE USER/INSTALLER PERFORMS WORK IN ACCORDANCE WITH REGULATIONS OF AN AIRWORTHINESS AUTHORITY DIFFERENT THAN THE AIRWORTHINESS AUTHORITY SPECIFIED IN BLOCK 1, IT IS ESSENTIAL THAT THE USER/INSTALLER ENSURES THAT HIS/HER AIRWORTHINESS AUTHORITY ACCEPTS ITEMS FROM THE AIRWORTHINESS AUTHORITY SPECIFIED IN BLOCK 1. STATEMENTS IN BLOCKS 13A AND 14A DO NOT CONSTITUTE INSTALLATION CERTIFICATION. IN ALL CASES AIRCRAFT MAINTENANCE RECORDS MUST CONTAIN AN INSTALLATION CERTIFICATION ISSUED IN ACCORDANCE WITH THE NATIONAL REGULATIONS BY THE USER/INSTALLER BEFORE THE AIRCRAFT MAY BE FLOWN.” Commission Regulation (EU) No 127/2010 of 5 February 2010] ◄ (Back to Table of Contents)  QCM-Part-145-en-Rev08-230412-Addendum UNCONTROLLED COPY WHEN DOWNLOADED 8 / 20 ◄ (Back to Table of Contents)  EASA Form 1 [Commission Regulation (EU) No 127/2010 of 5 February 2010] ◄ (Back to Table of Contents)  QCM-Part-145-en-Rev08-230412-Addendum UNCONTROLLED COPY WHEN DOWNLOADED 9 / 20 ◄ (Back to Table of Contents)  AMC to Appendix II to Part-M Use of the EASA Form 1 for maintenance 1. The following formats of an issued EASA Form 1 or equivalent certificate are acceptable:  A paper certificate bearing a signature (both originals and copies are accepted);  A paper certificate generated from an electronic system (printed from electronically stored data) when complying with the following subparagraph 2;  An electronic EASA Form 1 or equivalent when complying with the following subparagraph 2. 2. Electronic signature and electronic exchange of the EASA Form 1 a) Submission to the competent authority Any organisation intending to implement an electronic signature procedure to issue EASA Form 1 and/or to exchange electronically such data contained on the EASA Form 1, should document it and submit it to the competent authority as part of the documents attached to its exposition. b) Characteristics of the electronic system generating the EASA Form 1 The electronic system should:  guarantee secure access for each certifying staff;  ensure integrity and accuracy of the data certified by the signature on the form and be able to show evidence of the authenticity of the EASA Form 1 (recording and record keeping) with suitable security, safeguards and backups;  be active only at the location where the part is being released with an EASA Form 1;  not permit to sign a blank form;  provide a high degree of assurance that the data has not been modified after signature (if modification is necessary after issuance, i.e., re-certification of a part, a new form with a new number and reference to the initial issuance should be made).  provide for a ‘personal’ electronic signature, identifying the signatory. The signature should be generated only in presence of the signatory. An electronic signature means data in electronic form which is attached to or logically associated with other electronic data and which serves as a method of authentication and should meet the following criteria:  it is uniquely linked to the signatory;  it is capable of identifying the signatory;  it is created using means that the signatory can maintain under his sole control. This electronic signature should be an electronically generated value based on a cryptographic algorithm and appended to data in a way to enable the verification of the data’s source and integrity. Organisation(s) are reminded that additional national and/or European requirements may need to be satisfied when operating electronic systems. ‘Directive 1999/93/EC of the European Parliament and of the Council of 13 December 1999 on a Community framework for electronic signatures’, as last amended, may constitute a reference. The electronic system should be based on a policy and management structure (confidentiality, integrity and availability), such as:  Administrators, signatories;  Scope of authorisation, rights;  Password and secure access, authentication, protections, confidentiality;  Track changes;  Minimum blocks to be completed, completeness of information; QCM-Part-145-en-Rev08-230412-Addendum UNCONTROLLED COPY WHEN DOWNLOADED 10 / 20