Appendix Human Service Council (HSC) Meeting Minutes Thursday, February 28, 2013 WELCOME: The Story County Human Service Council meeting started on Thursday, February 28, 2013 with introductions from the following 27 people: Sipele Tuionuu (Ames Community Schools), Ny Saadiq (Ames Police Department), Marion Kresse (Boost Together for Children), Mark Kubik (Center for Creative Justice), Arti Sanghi (Central Iowa RSVP), Leslie Stonehocker (Childcare Resource & Referral), Kathy Kriegler (Community & Family Resources), Craig Sosby (Community & Family Resources), Kaitlyn Hofeldt (CPPC/Decategorization), Shari Atwood (CyRide/Ames Area Metropolitan Planning Organization), Rick Raghair (Girl Scouts of Greater Iowa), Jeremy Johnson-Miller (HIRTA Public Transit), Susan Peterson (Heartland Senior Services), Patsy Besse (Homeward), Krystyra Abbott (Life-Line Resources), Helen Benker (Mid-Iowa Community Action, Inc), Nicole Dudley (Mid-Iowa Community Action, Inc.), Deb Niehof (National Association of Mental Illness of Central Iowa), Jenna Carlson (Planned Parenthood), Nikki Lullman (Story County Community Services), Deb Schildroth (Story County Community Services), Amy Peters (Story County Sheriff’s Department), Cari McPartland (The Salvation Army), Jean Kresse (United Way of Story County), Carolyn Steckelberg (Youth & Shelter Services), Jill Hill (Youth & Shelter Services), Ashley Linduski (Youth & Shelter Services) PROGRAM on ASSET: Jean Kresse and Deb Schildroth attended the HSC meeting to discuss the ASSET Program. The ASSET (Analysis of Social Services Evaluation Team) process has existed in Story County since 1985. It brings together 5 major funders of human service programs in a collaborative, volunteer-led effort to coordinate local planning, assess needs, evaluate the capabilities of agencies to provide programs, and recommend funding for programs. For more information, go to http://www.storycountyasset.org/. Jean congratulated everyone for a great job on their ASSET budget this year. She indicated that the process seemed to go a lot smoother this year for everyone. Please let the ASSET team know of any difficulties you had this year so they can improve the process for next year. ASSET Past Training on Audits – In June 2012, ASSET had an audit training in which 39 attended. The training is for agency executive members, financial team and board members. The most important factor is to get your audit submitted on time to Aaron Thompson at UWSC. Audits are due 6-months after the end of an agency’s fiscal year. For most agencies, the end of the fiscal year is June 30th. Therefore, audits are due by December 30th. If you can’t get your audit submitted by the deadline, let the ASSET team know and let them know early. Knowing that an agency will be late with their audit is better than being informed the week it’s due. Let ASSET also know of any issues with your audit. ASSET is looking for the following within submitted audits: • Follow cash or accrual accounting principals • Significant notes within audit? • If you audit is unqualified? Why? • Any Actions needed by the agency? • Agency Board is overseeing all programs ASSET Changes – Budgets for ASSET are typically due by September of each year. In the past, the ASSET priorities were completed by November/December. The ASSET Team has decided to now determine those priorities by summer of each year so agencies have that information as they complete their budgets. Jean expressed that there may be modifications to the priorities this summer as well. ASSET Training – The ASSET Team wants to develop another training for ASSET in August. Jean asked the following questions of the group. Are there any requests for the upcoming year? How about training on Outcomes? Are there weeks in the summer that would be better than others? NAMI indicated that the last week of June is NAMI convention. Would you like training for your board members? ASSET Forms – There is an ASSET form that agencies fill out initially but then needs to be updated if necessary each year. The ABF5O form is for the Outcomes information and what the training would go over this summer.. ASSET website – Go to http://www.storycountyasset.org/. This site as the agenda/minutes, funding recommendations, TEAM members, calendar and training. ASSET Questions? 1. A suggestion was made to provide personal one-on-one training with any newbie agencies regarding the budget forms. Jean mentioned that perhaps this could occur after the summer training on outcomes. 2. What makes a non-profit qualified for ASSET funding? (An HSC member asked this in one of the first meetings of the year when we were replacing ASSET representatives.) The agency must first apply to be an asset service provider by August 1st. Thereafter, they can apply for funding for their program(s). To apply, go to the following URL address: http://www.storycountyasset.org/documents/filelibrary/forms/Application_AgencyParticipation_F4 D74DED58E6B.pdf BUSINESS MEETING: Arti Sanghi called the business meeting to order at 11:32 am. Approval of January 24, 2013 Minutes: No changes were made to the minutes which are attached; Marion Kresse 1st, Sipele Tuionuu 2nd, Motion carried. REPORTS: TREASURER: Treasurer, Arti Sanghi, reported a balance of $2,366.90 in the account. ASSET PANEL: None beyond what Jean and Deb already reported. OLD BUSINESS: PTP Update: Shari Atwood relayed that the Passenger Transportation Plan (PTP) had been submitted to the Iowa DOT on February 1 for comments. They provided only one comment and wanted to know what would happen to the Job Access and Reverse Commute projects (#10 Pink Route, #4A Gray Route and #6 Brown Weeknights and #6 Brown Summer) after MAP-21 transportation bill no longer funded them. The JARC funding is being eliminated under the new transportation bill however transit agencies can continue to finance them through their own general funding. JARC funding is estimated to run out for CyRide in March 2014. HIRTA’s New Freedom funding for the Ames-Iowa City service will end in September 2013. Again, thereafter transit agencies can fund these services through their own general funding apportionments. CyRide has approved to fund these services through FY2014 (end of June 2014). Future funding of services would be discussed beginning October 2013 and every October thereafter. Shari commented that she had not yet contacted HIRTA for whether they will continue to fund this service after September 2013 but plans to for their next transportation advisory committee meeting. CyRide will make changes noting whether JARC service routes will continue for FY2014 and then take to the AAMPO for approval in March. The full PTP is due back to the IDOT by May 1, 2013. NEW BUSINESS: Story County Human Service Council Co-Chair Nominations: Both co-chair positions are open for next year. Bill Dodd (formally with Big Bothers and Big Sisters of Story County) left when the organization dissolved in Story County and Lynn Scarlett took over for Bill this year so her term is up at the end of May. Therefore, we need two co-chairs for next year. If anyone is interested in the position, please give Arti Sanghi an e-mail or phone call. Shari Atwood commented that Susan, Patsy and Arti were slated to work on the nominations due to the overwhelming voluntary participation this year. Next meeting 3/28/12: Arti communicated that the next SCHSC meeting will be March 28, 2013. HIRTA will be the program. The Agency Spotlights will be provided by The Salvation Army and CyRide (Nextbus). AGENCY SPOTLIGHTS: Youth & Shelter Services (YSS): Jill Hill provided information they have on YSS. Jill commented that her specialty lies in Treatment Services. They provide treatment for adolescents and young adults so they can also serve ISU students. YSS is housed at 125 S. 3rd across from Panera Bread. YSS has been providing substance abuse services over 35 years. They provide extended outreach and have service agreements with many local schools for counseling and outpatient sessions. The hours for outpatient sessions are from 4-6pm Monday, Tuesday and Thursday. YSS picks up the kids after school and brings them to outpatient services so they make it to their outpatient session. The newest component to YSS is the Families in Focus providing family therapy. There are 2-3 therapists that provide this for Story County. They hope to expand out to Boone/Marshall in the near future. YSS desires to be that one stop shop where adolescents can get treatment for mental health issues, substance abuse and psychiatric care. Lastly, YSS also has a residential treatment program which lasts about 2-3 months. See Brochures for YSS Helps Youth Succeed and YSS Family Councseling Centers. Story County Decat & CPPC: Kaitlyn Hoefeldt announced that Story County Decat is hosting a Family Fest on Saturday, April 6th at the Ames High School Gym. The event will showcase resources for Story County that protect children. If your agency, organization or business offers resources for families, please sign up to host a booth at the event! You can sign up until the week prior to the event. See the attached Family Fest flyer. AGENCY SHARE TIME: “CyRide” – CyRide’s first articulated bus arrived in Ames on Thursday, February 28th and the second one should arrive next week. CyRide will be working to get the buses into operation by March 25th right after spring break. UPDATE: Both arrived 2/28/13! See article at the following URL address: http://www.cyride.com/index.aspx?page=3070&recordid=930&returnURL=%2findex.aspx Additionally, CyRide’s Nextbus is up and going. This service provides real-time information of when the next bus will arrive at your stop. You can text, call or browse to find this information on when your next bus will arrive at your stop. This is especially critical in the bad weather. If CyRide is late, the bus will provide the predicted time of arrival based on where the bus is located at that moment. So on the next snowstorm, text for your next bus or just go to www.cyride.com/nextbus! Feel free to try it out! “The Salvation Army” – Cari McPartland announced that the Salvation Army is hosting a “Project Iowa” training session at The Salvation Army that will provide information and training to individuals about how to get a job and get back into the workforce. This training is provided the 2nd Tuesday of each month. This does not guarantee a job but does guarantee an interview. (See attached Project Iowa flyer with dates.) The Salvation Army has 4 Iowa Workforce kiosks in their office. They have found an individual that will do skill training for resume writing and cover letters on Tuesday afternoons. See brochure or call Cari at 233-3567 for more information. The Salvation Army also offers the food pantry every 3 months and the Representative Payee Program. (See attached Representative Payee Services flyer.) “MICA” – The Energy Assistance Program brochure and Family Development Program were distributed out to the group. (See attachments) In addition, MICA shared their 9th Annual Love Responsibility Silent Auction that will occur on April 4th at the Unitarian Universalist Fellowship in Ames. For more about this event, go to http://www.micaonline.org/love_responsibly. MICA also has their food pantry which is once a month. “Homeward” – Patsy Beese announced that they are currently searching for medical volunteers to assist with triage, screening, health assessments, administer vaccines/antibiotics, etc for pandemic or mass fatality situations. RSVP has been helping them to track down volunteers as well. If you know of individuals qualified for this, please have them fill out the Volunteer Registration Form (http://www.mgmc.org/pdf/Disaster%20Volunteer%20Registration%20Form%202.pdf) and e-mail to [email protected] or return to Homeward. “HIRTA” – Jeremy announced that HIRTA is traveling between DMACC in Ames and DMACC in Boone twice a day and that the service is going well. They’re looking for more riders so please promote the service. Jeremy also announced the Mobility Matters 5 conference is scheduled for May 17th from 9-3pm. There are currently 40 people registered to attend. To register for Mobility Matters 5 go to: https://tikly.co/-/1347. “United Way of Story County” – Jean shared the Story County Transportation brochures with the group and brought printed brochures for those that wanted them. This brochure was developed by the Transportation Collaboration and markets all of the transportation options available throughout Story County. The brochure is available online at www.ridehirta.com/sct.pdf. If you would like hard copy brochures, please give UWSC a call. Secondly, schedulers are encouraged to ask the question “Do you have a ride to your next appointment?” when scheduling the appointment for their clients. If they need transportation, please provide them with a brochure! We hope that this will help curtail missed appointments for the future. Jean also announced United Way of Story County’s 60th birthday is approaching and they’ll be having a grand celebration! They want to hear from agencies that have history with UWSC back to the early years. For instance Boys & Girls club has been with UWSC for 50 years. Campfire Girls and also The Salvation Army were early agencies. If you have any “history” with UWSC, get in touch with Jean. “NAMI” – Deb Niehoff with National Alliance for Mental Illness of Central Iowa announced that on March 19th Jerry Spencer will be the guest speaker at Collegiate Presbyterian Church. Jerry will discuss crisis intervention, police responses, etc. “Girl Scouts” – It’s Cookie Time! There are 400 girls in Story County participating so buy your cookies today! There are three camps in the State of Iowa for Girl Scouts and they are gearing up for that now. The girls participate in a service work of 6-8 weeks. They use Journey book curriculum. “CFR” – CFR and former Richmond Center are working as one agency. They are fully staffed and have a full menu of Substance Abuse and Mental Health treatment and gambling treatments. Clients can get in immediately. “Ames Community School” – Sipele Tuionuu is the Homelss Liaison for the ACSD. She handed out two flyers to encourage parents and students to contact her regarding education. Children ages K-12 have rights when receiving education in Story County regardless of their living situation. In addition, there is federal program for individuals that want to attend college when applying for financial aid. Please post the flyers. Ames Community Schools is currently going through their audit process. Sipele is also looking to get the Story County Resource Guide up and running to get it out to the public. Go to www.storycountyresourceguide.org to view the guide. Sipele is also looking for a taskforce to help with this project. Contact Sipele at [email protected] “Life Line Resources” – Provides services to children 4-18 for the following: Behavioral Health/Intervention Services, Therapy & Counseling, and Substance Abuse Treatment Services. “Planned Parenthood” – Planned Parenthood provides family planning program for men and women to age 55. Please see attached flyer. “Boost Together for Children” – Marion Kresse announced that in March RFP for service for birth to age 5. Story County Champions for Children – group getting together to fight child abuse. “Federally Qualified Health Center” – Primary Care Inc. is applicant. They are looking for donations for start up costs; this project for health care center is moving forward. E-mail your announcements, brochures, flyers to Shari Atwood at [email protected] by end of day Friday following the SCHSC meeting and they will be e-mailed out with the draft minutes of each meeting the following Monday. (Otherwise, I’ll scan in a copy of what I’m provided at the meeting) Human Service Council (HSC) Meeting Minutes Thursday, March 28, 2013 WELCOME: The Story County Human Service Council meeting started on Thursday, March 28, 2013 with introductions from the following 26 people: Marie Martinez (ACCESS), Annie Randolph (ACCESS), Sipele Quezada(Ames Community Schools), Arti Sanghi (Central Iowa RSVP), Kathy Kriegler (Community & Family Resources), Shari Atwood (CyRide/Ames Area Metropolitan Planning Organization), Bethanie Langloss (Eyerly Ball), Nicole Seid (Eyerly Ball), Jeremy Johnson-Miller (HIRTA Public Transit), Carolyn Dixon (Heartland Senior Services), Patsy Besse (Homeward), Julie Saxton (Life-Line Resources), Amy Robak (LSI Crisis Child Care), Richard Sharpe (Mainstream Living), Meg Briesdorn (MIFTC), Deb Niehof (National Association of Mental Illness of Central Iowa), Lynn Scarlett (Nevada Chamber of Commerce) Jenna Carlson (Planned Parenthood), Nikki Lullman (Story County Community Services), Katy Johnson (Story County Extension & Outreach), Ronda Page (Story County Healthy Futures & Stork’s Next YSS), Cari McPartland (The Salvation Army), Jill Hill (Youth & Shelter Services), Carolyn Steckelberg (YSS), Victoria Akinde (YSS), and Hope Metheny (YSS) PROGRAM on HIRTA: Jeremy Johnson Miller provided an excellent program on HIRTA Public Transit’s services and How to Ride HIRTA! See attached sheet that explains HIRTA services & HIRTA brochures discussed at the meeting. 1. Does the suggested fee require the 60+ person to sign an application form. Answer: Yes, to receive the $1 or $2 suggested fee in the brochure either the person or a person on their behalf would need to fill out an application form. Contact Jeremy for this form or you can download off the HIRTA website at http://www.hirtapublictransit.com/NAPIS%20FY2013.pdf. 2. Do you have posters that you can distribute for agencies to publicize? Answer Yes, call Jeremy 3. Are Des Moines buses only going to the VA/Broadlawns or can they go elsewhere in Des Moines on those specific days. Answer: They can transport anywhere in DSM upon demand. 4. For the Nevada routes, are those less flexible? A client wanted to ride but the bus only went at certain times. When do the buses leave Nevada? Answer: Jeremy explained that HIRTA took over in July with direct transportation in Story County for Heartland Senior Services. They are developing efficiencies in trying to get more people on the bus going to a location at the same time. HIRTA is not neglecting communities but just trying to operate the service as efficiently as possible. Shari Atwood commented that HIRTA operates as a transit system not as a taxi service so they are trying to transport a higher demand of people. What the individuals may want is a taxi and public transit is not that. Transit trys to serve the majority of the passengers the best way possible. 5. Are there reduced fees for children when parents ride HIRTA with large families? Can 5 years and younger ride free? What is the minimum age requirement? Answer: No, the $2.00 low fee is the price. The fare is inexpensive for all. The age to ride HIRTA alone is really up to the parent. 6. The DMACC service is a great service between Ames and Boone campuses. Comment: Jeremy is requesting volunteers to be on a committee to help expand the ridership on this service if anyone is interested. BUSINESS MEETING: Lynn Scarlett called the business meeting to order at 12:01p.m. Approval of February 28, 2013 Minutes: No changes were made to the minutes which are attached; Patsy Beese 1st, Cari McPartland 2nd, Motion carried. REPORTS: TREASURER: Treasurer, Arti Sanghi, reported a balance of $2,396.90 in the account. Arti also reported that we have 44 paid members on the Human Service Council. ASSET PANEL: Nothing to report. OLD BUSINESS: PTP Update: Shari Atwood relayed that the Passenger Transportation Plan (PTP) had been taken to the Ames Area Metropolitan Planning Organization technical committee for comments and it was subsequently recommended to the AAMPO Policy Committee for formal approval. The AAMPO Policy Committee approved the 2013 PTP Update on Tuesday, March 26, 2013. NEW BUSINESS: ASSET Panel 1 Representative Nomination & Vote: Lynn indicated that there was a position open for ASSET Panel 1. Shari Atwood added that she sent out an e-mail requesting nominations for the volunteer position. No one volunteers. Shari added that Eyerly Ball’s Director had mentioned that they’re hiring on a new care coordinator in April and that individual would likely be interested in the position. Shari Atwood made a motion to table this until the April 2013 meeting. The motion was seconded by Arti Sanghi. Motion carried. Story County Human Service Council Co-Chair Nominations: Lynn announced that her position ends in May and that the previous co-chair (Bill Dodd’s position) had never been replaced after Big Brothers’ and Big Sisters organization closed in Ames. Therefore both co-chair positions are open for next year. Arti announced two individuals for the co-chair nomination. Arti nominated Sipele (Tuionue) Quezada, homeless liaison for the Ames Community Schools and Julie Saxton with the Lifeline Resources. Julie was not in attendance at the time of the nominations. Shari asked whether Sipele accepted the nomination and she indicated she did accept. Cari McPartland moved that Sipele (Tuionue) Quezada for co-chair of the Story County Human Service Council. Nikki Lullman seconded. Shari Atwood confirmed whether Sipele wanted to be the 1-year term co-chair taking Bill Dodd’s place or the two- year term co-chair taking Lynn Scarlett’s position. Sipele wanted the 1-year term co-chair position. The motion passed. Story County Human Service Council Treasurer Nomination & Vote: Lynn announced that Arti Sanghi’s two-year term for the SCHSC Treasurer term was up. Shari indicated that Arti was agreeable to another term and therefore nominated Arti for another two-year term as Treasurer for the Story County Human Service Council. Arti moved for her to continue as Treasure for SCHSC. Lynn seconded the motion. Motion carried. Other Business: Story County Resource Guide: Lynn brought up that the Resource Guide was a topic of conversation at the recent Story County Quality of Life Alliance as an important resource for human service agencies throughout the county. At this meeting they mentioned that the resource was only as good as its accuracy. Sipele T. mentioned that the administration for the site relied upon 3 people which all left Story County. She indicated that she has since returned to Story County and wants to see the site be successful. Sipele announced that she is putting together a Taskforce to work on updating the Resource Guide and will be passing around a sign-up sheet. She stated that she’s had some difficulties contacting Scott Walker who originally helped launch the online version of the guide. She indicated that she had several promotional items in her office but doesn’t see worth in advertising the site when so many updates need to occur first. A member mentioned that the print is small when you go to print off information from the guide and whether the print type can be made bigger. It is 8pt on her machine it seems. Sipele passed around the Taskforce signup and she’ll look to get a meeting(s) going in the next few weeks. SCHSC Account Balance: Lynn mentioned that we had quite a huge balance in our account of nearly $2400. She indicated that in September 2013, we will collect dues again and with 44 members collect another $1,320. She stated that typically we like to have $1,000 in the account in case things arise throughout the year. In previous years the SCHSC had offered mini-grant applications to the members and she asked the membership if we wanted to do something like that again? Shari stated that the grants occurred before her involvement with the council but mentioned that the grants were dropped as they didn’t impact the entire membership but just select members each year. No one objected to reinstating the min-grant back. Lynn indicated that we could check with United Way as they had a nice mini-grant application that we could perhaps copy and assign a committee toward in obtaining grants. AGENCY SPOTLIGHTS: NEXT BUS (CyRide): Shari Atwood presented information on how to obtain real-time bus information on CyRide’s website, via texting or via a telephone. Shari said that the new technology was purchased 100% by the Government of the Student Body for the first three years. The technology provides arrival predictions on where the buses are in the Ames area. This is important especially during inclement weather as the information is provided based on when the bus will arrive, not just when it’s scheduled to arrive. Shari shared the new look of the bus stops as well as the look of the digital signage at four locations on ISU campus. As a result, the customer can obtain near precise results of when the bus will pull up to their stop even if CyRide is behind schedule. For CyRide, management can see exactly where their buses are behind schedule and document where additional service is needed for the future. Shari shared that one of the neat thigns about the technology is for agency call takers. They can put their computers on www.cyride.com/nextbus and the page automatically refreshes once they designate the route, direction and stop they want to view. So an agency can isolate their given bus stops near their building and set the website to these bus stops so that when a client needs bus information, it’s right at their fingertips for a given moment. (See attached presentation material passed out to group.) Representative Payee Program (The Salvation Army): Cari McPartland discussed their Representative Payee program that they have at The Salvation Army. (See Representative Payee Brochure) Simply put, a payee helps a person manage their bills. Typically clients have a payee when the only source of income is Social Security and the person is on a fixed-income. Social Security typically will mandate that a person have a payee but there are also those that want help and are not currently required to have a payee. In those cases where individuals want a payee, call Cari and she’ll help you through the