•N ‘ \ C--> 1 998/99 ANNUAL REPORT SECTION 1 Message from the Minister Advanced Education and Career Development ♦ Overview ♦ Results Analysis Personnel Administration Office ♦ Overview ♦ Results Analysis Financial information Appendices Liberia ADVANCED EDUCATION AND CAREER DEVELOPMENT For additional copies contact: Communications Branch Alberta Learning 7th Floor, Commerce Place 10155 - 1 02 Street Edmonton, Alberta T5J 4L5 Telephone: (780) 422-4495 Fax: (780)422-1263 Public Service Commissioner’s Office Personnel Administration Office 7 t h Floor, Peace Hills Trust Tower 10011- 109 Street Edmonton, Alberta T5J 3S8 Telephone: (780) 420-4301 Fax: (780)422-5428 To be connected toll-free call 310-0000. Extracts from this report are available on the Internet at www.leaming.gov.ab.ca and www.gov.ab.ca/pao. Deaf or hearing impaired with TDD/TDY units call 427-9999 in Edmonton. Other locations call 1-800-232-7215. © T he Crown in Right of the Province of Alberta, as represented by the Minister of Learning ISSN 1198-2373 Table of Contents - Section 1 Page Public Accounts 1998/99 1 Minister’s Accountability Statement 2 Management’s Responsibility for Financial Reporting 3 Year 2000 Compliance 4 Message from the Minister 5 Highlights - A dvanced Education and Career Development 6 Highlights - P ersonnel Administrative Office 8 Overview - A dvanced Education and Career Development 9 • Vision, Mission Statement and Core Businesses 9 • Linkages to Government Core Businesses 10 • Operational Overview 1 1 • Organization Chart 12 Results Analysis - A dvanced Education and Career Development 13 • Report of the Auditor General 13 • Goals and Performance Indicators 14 • Accessibility 15 • Responsiveness 26 • Affordability 43 • Research Excellence 49 • Effectiveness 53 Overview - P ersonnel Administration Office 58 • Vision and Mission Statement 58 • Linkages to Government Core Businesses 59 • Operational Overview 60 • Organizational Chart 61 Results Analysis - P ersonnel Administration Office 62 • Report of the Auditor General 62 • Goals and Performance Measures 63 • Profile of the Alberta Public Service 75 Financial Information 78 • Financial Results and Performance 78 • Ministry of Advanced Education and Career Development Financial Statements 83 • Supplementary Ministry Financial Information 113 • Unaudited Summary of Financial Statements of Public Post-Secondary Institutions 155 Appendices 168 • Appendix I: The Department of Advanced Education and Career Development 169 • Appendix II: Acts and Regulations Administered by Advanced Education and Career Development 173 • Appendix III: Map of Post-Secondary Institutions 175 • Appendix IV: Map of Community Adult Learning Councils 176 • Appendix V: Map of Service Delivery Network 177 • Appendix VI: Enrolment in All Programs by Sector and Institution 178 • Appendix VII: Total Apprenticeship Registrations by Trade 179 • Appendix VIII: Enrolment in Adult Development Programs by Institution 1 80 Please refer to Section 2 f or the financial statements of public colleges, technical institutes, universities and associated entities, Banff Centre for Continuing Education and foundations. Public Accounts 1998/99 Preface The Public Accounts of Alberta are prepared in accordance with the Financial Administration Act and the Government Accountability Act. The Public Accounts consist of the annual report of the Government of Alberta and the annual reports of each of the 18 Ministries. The annual report of the Government of Alberta released in June contains the Provincial Treasurer’s accountability statement, the consolidated financial statements of the Province and a c omparison of the actual performance results to desired results set out in the government’s business plan, including the Measuring Up report. This annual report of the Ministry of Advanced Education and Career Development contains the Minister’s accountability statement, the audited financial statements of the ministry and a comparison of actual performance results to desired results set out in the ministry business plan. This ministry annual report also includes: • the financial statements of the ministry which include the department of the Advanced Education and Career Development and the Personnel Administration Office for which the Minister is responsible. • other financial information as required by the Financial Administration Act and Government Accountability Act, either as separate reports or as part of financial statements, to the extent that the ministry has anything to report. • financial information relating to accountable organizations and trust funds which includes the universities, technical institutes, public colleges, Banff Centre for Continuing Education, the Long-Term Disability Income Continuance Plan — Bargaining Unit and the Long-Term Disability Income Continuance Plan — Management, Opted Out and Excluded. Advanced Education and Career Development 1 Minister's Accountability Statement The ministry’s Annual Report for the year ended March 31, 1999 was prepared under my direction in accordance with the Government Accountability Act and the government’s accounting policies. All of the government’s policy decisions as at September 8, 1999 with material economic or fiscal implications of which I a m aware have been considered in the preparation of this report. Minister of Learning September 8, 1999 2 Advanced Education and Career Development Management’s Responsibility for Financial Reporting The Ministry of Advanced Education and Career Development includes: Department of A dvanced Education and Career Development Personnel Administration Office The executives of the individual entities within the ministry have the primary responsibility and accountability for the respective entities. Collectively, we ensure the ministry complies with all relevant legislation, regulations and policies. Ministry business plans, annual reports, performance results and the supporting management information are integral to the government’s fiscal and business plans, annual report, quarterly reports and other financial and performance reporting. Responsibility for the integrity and objectivity of the consolidated financial statements and performance results for the ministry for the year ended March 31, 1999, rests with the Minister of Advanced Education and Career Development. Under the direction of the Minister, we oversee the preparation of the ministry’s annual report, including consolidated financial statements and performance results. The consolidated financial statements and the performance results, of necessity, include amounts that are based on estimates and judgements. The consolidated financial statements are prepared in accordance with the government’s stated accounting policies. As Public Service Commissioner and Deputy Minister, in addition to program responsibilities, we establish and maintain the ministry’s financial administration and reporting functions. The ministry maintains systems of financial management and internal control, which give consideration to costs, benefits, and risks that are designed to: • provide reasonable assurance that transactions are properly authorized, executed in accordance with prescribed legislation and regulations, and properly recorded so as to maintain accountability of public money, • provide information to manage and report on performance, • safeguard the assets and properties of the Province under ministry administration, • provide Executive Council, Treasury Board, the Provincial Treasurer and the Minister any information needed to fulfill their responsibilities, and • facilitate preparation of ministry business plans and annual reports required under the Government Accountability Act. In fulfilling our responsibilities for the ministry, we have relied, as necessary, on the executive within the ministry. Maria David-Evans Jim Dixon Deputy Minister Public Service Commissioner Ministry of Learning Advanced Education and Career Development 3 Year 2000 Compliance As described in Note 13 of the ministry’s financial statements, the year 2000 issue is the result of some computer systems using two digits rather than four to define the applicable year. In July 1996, Public Works, Supply and Services, in conjunction with the Office of the Chief Information Office, began working with all government ministries to develop a s trategy to address the technical issues for ensuring all government information systems are year 2000 ready. In addition, a Y 2K Project Office was established in the ministry of Public Works, Supply and Services to assist the cross-government Year 2000 Coordinators’ Committee. This committee, comprised of representatives of each ministry, meets regularly to discuss and review issues related to ensuring Y2K readiness of government systems. On April 19, 1999, based on information provided in ministry reports, the Minister of Public Works, Supply and Services and the Chief Information Officer issued an interim status report indicating that 84 percent of the government’s ‘mission critical’ systems are considered Y2K ready. ‘Mission critical’ systems are those deemed by each ministry to be vital to government business operations. Testing and remediation of remaining government systems is expected to be completed before the end of the year. 4 Advanced Education and Career Development Message from the Minister This annual report includes information on the two components of the Advanced Education and Career Development Ministry: the Personnel Administration Office and the department of Advanced Education and Career Development. Advanced Education and Career Development works with Albertans to ensure they have access to the ideas, skills and knowledge they need to succeed. We do this by providing an accessible, responsive and affordable system of quality adult learning that is accountable for results. The Campus Alberta vision continues to be refined. In February, Premier Klein used the phrases “a seamless system,” and “a campus that stretches right across the province” to describe this vision. We are continuing to work with our post-secondary partners to develop a l earning system that builds on Alberta’s existing learning advantages. Through the Access Fund, we are continuing to provide funding to post-secondary institutions to provide additional spaces for learners, to expand or create programs that meet the needs of learners and their eventual employers. Our goal is to accommodate an expected additional 23,000 post-secondary students by the year 2005. We are committed to preparing Albertans to succeed in the world of work. The success of Youth Connections is a c ontinuing highlight. The program provides young Albertans with additional skills they need to sustain employment. Nearly 7,000 people have used the services in Calgary and Edmonton in 1998/1999. We also partnered with Alberta Education to support the national Youth Employment Strategy , another initiative that helps young people make successful transitions between learning and work. Over the next 10 years, Alberta post-secondary students will benefit from more than 85,000 Canada Millennium Scholarships to be distributed to full-time post-secondary students in Alberta, representing an additional $26.6 million a y ear in student financial assistance. This new scholarship provides support in addition to the scholarships and bursaries already available through Alberta Heritage Scholarships and the post-secondary institutions. Just as we help Albertans succeed, we are also advocates for our staff to succeed. Through the implementation of Advanced Education and Career Development’s Learning Organization project and the establishment of a l earning account, we are helping our staff be lifelong learners. The Personnel Administration Office provides corporate human resource services for government. We envision a p ublic service that is respected for its attitudes, knowledge and skills; its effective management of public policy; and its dedication to achieving quality, affordable services. Leadership development, recruitment and learning strategies implemented under the Corporate Human Resource Plan help ensure that the Alberta public service is a strong component of the Alberta Advantage. I a m excited to be a p art of one of the most important mandates for our province and I l ook forward to reporting on our progress in the future. Minister of Learning Advanced Education and Career Development 5 Highlights Advanced Education and Career Development Accessibility The system will encourage and support more accessible lifelong learning. • The Access Fund provided funding to create — for September 1999 — about 1,000 new spaces in information and communication technology programs and 200 new spaces for expanded programs in teaching, rural nursing, social work and academic upgrading in smaller communities. Long-term funding provides for nearly 3,800 new spaces by 2004/2005. • Additional apprenticeship training spaces were created in the 1998/99 academic year through the Access Fund-2,030 ad hoc spaces in high demand trades and 292 permanent spaces in the welder, machinist and millwright trades. • Applied Degrees, offered at public colleges and technical institutes, were maintained as a c redential following an external review. Responsiveness The system will increase its responsiveness to the needs of the individual learner and to the social, economic and cultural needs of the province. • Alberta’s four vocational colleges completed the transition to public colleges by becoming Board-governed institutions on April 1, 1998. • The success of Youth Connections in Calgary and Edmonton has resulted in new funding allocated to expand the program to up to eight new Alberta locations — Red Deer, Lethbridge, Medicine Hat, Slave Lake, Edson/Hinton, Fort McMurray, Peace River, and Grande Prairie — in 1999/2000. • Planning and discussions with partners continued on the Campus Alberta vision to create a s eamless learning system throughout the province. • Performance Envelope funding continued to reward improved performance by measuring accessibility, affordability, responsiveness and, for universities, research excellence. • Alternate delivery methods for apprenticeship technical training were offered in more apprenticeship trades. These methods include competency based apprenticeship training, weekly apprenticeship training (one day a w eek technical training), distance delivery and mobile delivery. • Development of individualized learning modules began in specific trades. These modules will provide a w ider range of training delivery alternatives for the apprentice; improve accreditation and recognition of prior learning and allow sharing of modules across trade where common core curriculum exists. 6 Advanced Education and Career Development