RayatShikshanSanstha ,Satara Karmaveer Samadhi Parisar,Satara Dist –Satara 415 002 , Maharashtra Web Site - http://www.rayatshikshan.edu E-mail : [email protected] Phone Number: (02162)234566,233857,232444 TENDER DOCUMENT Tender Notice Number : UPS AMC – 12/2012 Tender Reference Number: UPS_AMC Secondary_School /2012 Last Date for Submission : Date 30/11/2012 5.00 PM Of Sealed Tender Description of Work: ANNUAL MAINTENANCE CONTRACT (AMC) for maintenance and repair of 1 KVA & 3 KVA Online UPS for the period of one year installed at various branches of rayat shikshan sanstha, satara.Total UPS - 422 (1 KVA - 272 & 3 KVA - 150) Issued To: Name of the bidder Price of Tender Copy: Rs. 3000/- Tender Notice No. : UPS AMC /12/2012 Name of Organization : Name And Designation Of Receiver: Address : Telephone : Fax: E-mail : Website : Receipt Number : ___________________ Date and Time : ___________________ Place : ______________ Name And Designation Of Issuing Person :Signature Of Issuing Person : ANNUAL MAINTENANCE CONTRACT (AMC) for maintenance and repair of 1 KVA & 3 KVA Online UPS for the period of one year installed at various branches of rayat shikshan sanstha, satara.Total UPS - 422 (1 KVA - 272 & 3 KVA - 150) a. Price of Tender document1 : 3000/- b. Date of collection of Tender document : 20 /11/2012 To 30 /11/2012 c. Last date and time for submission : 30 /11/2012 5.00 PM of application for Tender document d. Time and date of opening of Technical : Tenders e. Place of opening of Tenders : H e a d office ,RayatShikshanSanstha, Satara f. Address for communication : Secretary , RayatShikshanSanstha , Karmaveer Samadhi Parisar, Satara Dist-Satara 415 002 , Maharashtra Website: www.rayatshikshan.edu E-maill:[email protected] (02162) 234566, 233857, 232444 1 Tender document is non-transferable. Rayat Shikshan Sanstha, Satara Central Office, KarmaveerSamadhi Parisar, Near Powai Naka, Satara - 415 001.Dist :Satara (Maharashtra, India) Tel : +91(2162) 233857, 234566 Fax : 231424 Email - [email protected], Web site - www.rayatshikshan.edu Dated the 20thNovember, 2012 No. 10 /2012-Secondary_School. ANNUAL MAINTENANCE CONTRACT (AMC) for maintenance and repair of 1 KVA & 3 KVA Online UPS for the period of one year installed at various branches of rayat shikshan sanstha, satara.Total UPS - 422 (1 KVA - 272 & 3 KVA - 150) 1.Sealed quotations are invited from reputed/registered firms for award of Annual Maintenance Contract for maintenance & repair of 1 KVA & 3 KVA Online UPS Champion Make Total UPS - 422(1 KVA - 272& 3 KVA - 150) of installed in the various branches of rayat shikshan sanstha, satara. for a period of one year from the date of award of the contract. The prospective firms should have at least 5 years’ experience of supply, maintenance and repair in Government Departments/ Public Sector undertaking of the Govt. of india. and should furnish a copy of the PAN, Service Tax Registration and“ Experience Certificate” from their respective organizations, while submitting their quotations .Certificates from at least two such offices/organizations-where the firm is presently holding AMC-indicating ‘satisfactory performance/service providing’ by the firm have to be furnished along with proof of holding AMC in that office /organization as on date. The firm must be a ‘registered’ firm and should also be registered with the State Sales Tax Department for Works Contract Tax(certificates of registration have to be provided to this Department). The firm must have also duly allotted PAN and Service Tax No. Documents in this regard should be enclosed with the tender document. 2.It is, therefore, requested to send the rates/quotation forthe above mentioneditems in a sealed cover so as to reach Secretary,Rayat Shikshan Sanstha, Satara., Central Office, Karmaveer Samadhi Parisar, Near Powai Naka, Satara - 415 001. Dist :Satara (Maharashtra, India)by 5.00 P.M by 30.11.2012. The quotation and its envelope must be super-scribed “QUOTATIONSFOR ANNUAL MAINTENANCE CONTRACT FOR UPS”. Earnest Money ofRs.25,000/- (Rs. Twenty five thousand only) may please be attached with the quotation in theform of Demand Draft in favor of “Secretary, Rayat Shikshan Sanstha, Satara”.Thequotations should also indicate the response time and service commitment. The tenderers should have sufficient staff and communication facilities to respond to break downs in shortest possible time. In case any information furnished in the contract is found to be false, the EMD deposited is liable to be forfeited. The EMD of the remaining parties will be returned once the AMC is finalized and awarded. 3. The payment shall be released in four quarterly installments. No advance payment Shall be made. Payment of maintenance shall be made on quarterly basis i.e., After completion of every quarter of maintenance by the firm. For making the Payment, the firm will have to attach with their quarterly bill, a report of ‘Satisfactory service’ from the Unit under whose control the ups working/installed 4. The Rayat Shikshan Sanstha, Satara reserves the right to reject any or all quotations without assigning any reasons thereof. 6. The Terms & Conditions of the contract will be as follows:- (i) Period: The successful firm will be required to start working immediately After award of the contract. The Rayat Shikshan Sanstha, Satarashall, However, has the right to terminate the contract at any time without assigning any reason thereof. (ii) The firm shall have to attend all complaints on receipt of information from the users directly with the prior approval of Branch / Sanstha. The services should be provided on regular basis during office hours and in case of emergency beyond office hours or holidays etc. (iii)The firm will be required to undertake maintenance/repairs of UPS atvarious branches location of rayat shikshan sanstha, satara. As decided by competent authority. (iv)For payment purpose, the bills should be submitted month-wise on the prescribed format requisition-wise along with the work completion report/user certificate. (v) No increase in amount shall be considered at all during the full period of AMC. No any other charges will be payable like transportation, fare etc. for providing the services. (vi) Conditional tender will not be entertained. Similarly, quotations received after stipulated date and time will also not be considered under any circumstances. (vii) Representative of the firm will not remove any part(s) or whole from the equipment’s without permission of the competent authority in the building where the equipment’s are installed. (viii) The rates will be for a period of one year and the firm will not be allowed to increase the rate once approved for a period of one year. (ix) Firm whose tender has been approved will have to provide all parts required for running the equipment including Batteries. The tenderer will have to supply original parts as required to run the equipment’s. The cost of Batteries and other spare parts may also be indicated. (x) The firm will intimate their registration number, sales tax number, PAN, TIN number, Service Tax registration number with the tender papers. (xi) The successful tenderer would be required to deposit an amount of Rs.50,000/- (Rs. Fifty thousand only) in the shape of Fixed Deposit with any of the Nationalized /scheduled Bank pledged in the name of the undersigned which will be released on the successful completion of the contract. and should remain valid at least for a period of sixty days beyond the date of expiry of the contractual period. (xii) The firm will have to repair the equipment within 24 hours of its complaint. If not, the rayat shikshan sanstha, satara will get repairs carried out from outside and the expenditure so incurred on such repairs will be deducted from the AMC payment, due to the firm .The services satisfactorily or parts/spares provided by the firm are found sub-standard or any other reasons as the department may deem proper. The firm shall maintain the equipment as per manufacturers’ guidelines and Shall use standard components for replacement. In case of an instance of sub- standard repair/replacement of parts by the firm, it may lead to cancellation of the contract and any other legal action may be taken against the firm. (xiii) The representatives of the firms may inspect all the UPS, and Batteries on any working day by obtaining appointment from particular section representative before they submit their rates for AMC. (xiv) The existing numbers of UPS mentioned in the Appendix A may change during the currency of the contract. For any such alterations, intimation shall be given to the contractor and if any new addition is not maintained through warranty clause but through AMC, charges for maintenance shall be payable to the contractor at the rates agreed upon. Similarly, the deletion shall also be intimated to the contractor and charges shall be deducted for the purpose of payment to contractor. (xv) The rayat shikshan sanstha, satara can terminate the contract at any time without assigning any reason, if the work of the contractor is found unsatisfactory. In this respect thedecision of .The Rayat Shikshan Sanstha, Satara will be final and binding on the contractor. The rayat Shikshan sanstha, satara reserves the right to reject any quotation in whole or in part without assigning any reason thereof. (xvi) The rates may be quoted as per Annexure-I, include all Taxes (VAT, Service Tax) and all Charges a) The tenderer should mention what activities will be carried out under servicing. The charges for those activities under servicing should be included in AMC contract amount. b) The tender should also mention about activities which could not be included under servicing as per his definition of servicing .The tenderer should quote for each such activities with list. c) Required spare parts should be quoted separately with list. 7. All the tenderers are requested to read and understand the terms and conditions of the contract as detailed out in the foregoing paragraphs before sending their quotations, as no change or violation of the aforesaid terms & conditions are permissible once the quotation is accepted by this. Rayat shikshan sanstha, satara., 8. In case of any dispute or differences arising at any time between santha and the firm holding the contract, these shall be resolved in accordance with the Provisions of the Indian Act, 1940 Laws of the union of india and only Courts of Satara shall have thejurisdiction in all matters arising out of or connected with this contract. Further, this contract is subject to laws of India alone. 9. The sanstha reserves the right to reduce or increase the number of items Offered for maintenance contract. 10 .A copy of the terms and conditions laid down here may please be attached along with the quotation, duly signed by the firm in token of having understood and agreed to the same. It may be noted that incomplete or conditional quotations will not be entertained 11. The tenderers or their representatives may, if they so desire, be present at the time of opening of quotations. Particulars of EMD: (i) DD No. …………………….. (ii) Date …………………….. (iii) Amount ……………………. (iv) Bank (drawn on) …………. APPENDIX-A ------------------------ Name of the Firm – Registered/Postal Address – Contact Persian Name - Mobile No - Telephone No. - Email - PAN No. - VAT/TIN No.(if applicable) - ServiceTax Registration (if applicable) – Total experience of supply, maintenance and repair (In years)- List of Service Center - UPS AMC &UPS BATTERIES 1 KVA UPS - 12 V / 7 AH - 3 No of Batteries 3 KVA UPS - 12 V / 7 AH - 8 No of Batteries Details of UPS CHAMPION MAKE ONLINE UPS (1 KVA & 3 KVA) Model: UPS - 1KVA/3KVA Product Group: ONLINE UPS Auto SelfTest, Pure Sine Wave, Low Distortion, Compact Size,DSP Technology Optional Software Interface, Active Power factor Correction Input Input Voltage : 220VAC,Single phase with Ground Input Voltage Range : 115-300 VACInput Frequency : 50Hz Input Frequency Range: 46Hz – 54Hz Output Out Put Voltage : 230VAC+/-2%Output Frequency : 50Hz+/-0.2Hz(Battery Mode) OutPut Wave Form : Pure Sine Wave Harmonic /Distortion: <=3%THD(Linear Load),<=5%THD(Non Lindear Load Current Crest Ratio: 3:1Power Factor: 0.7 BATTERY: 1 KVA ( 12 v / 7 AH - 3 No of battery ) &3 KVA ( 12 v / AH - 8 No of battery ) Type: External 1 KVA - DC Voltage : 36VDC 3 KVA - DC Voltage : 96VDC Recharge Time: 8 hours to 90% of full charge capacity after Discharge Charger Type: Constant Voltage Constant Current ALARMS & DISPLAY Audible Alarm: Battery Mode, Battery Low ,Overload,Fault LCD Display: I/P&OP Voltage , Load/Battery Level, Battery/AC Mode/BY pass fault PROTECTION Mains: I/P Under & Over Voltage Cut Off Inverter: Output Overload/ Short Circuit/Under Voltage/Low DIMENTIONS 1 KVA W* D* H: 145 X 350 X 230Weight (W/o Batteries : 6Kgs DIMENTIONS 3 KVA W* D* H: 192 X425 X 230Weight (W/o Batteries : 14 Kgs EFFICIENCY Overall :> 90%Inverter: >92 % ENVIRONMENTAL Ambient Operation : 20-90% Noncondensing, 0-40Deg CAudible Noise:< 45 db(At One Meter) -------------------------------------------------------------------------------------------------------------------------- DETAILS OF THE VENDOR Details filled in this form must be accompanied by sufficient documentary evidence, in order to verify the correctness of the information. S. No Item Details 1. Name of Company 2. Mailing Address 3. Telephone and Fax numbers 4. Constitution of the Company 5. Name and designation of the person authorized to make commitments to the ___________ 6. Email Address 7. Year of commencement of Business 8. Turn over of the company (not of group) 2009-10 2010-11 2011-12 9. Profit of the company (not of group) 2009-10 2010-11 2011-12 10. Sales Tax Number 11. Income Tax Number