_____________________________________________________________ Anderson County Board of Commissioners _____________________________________________________________ Presentation - 6:00 p.m. City of Oak Ridge TIF Project Presentation - 6:15 p.m. Anderson County Schools Energy Upgrades Regular Agenda Monday, November 18, 2013 @ 6:30 p.m. 1. Call to Order / Roll Call 2. The Prayer will be led by Chaplin Darrell Cook The Pledge of Allegiance – Girl Scout Troop 20780 Copper Ridge Elementary Leader : Dominique Chitwood Girl Scouts: Canaan Chitwood, Ailssa Ross, Allison Magers and Georgia Rose Tucker 3. Appearance of Citizens 4. Approval and Correction of Agendas • Consent Agenda • Regular Agenda 5. A. Director of Schools • Any questions from Commissioners B. County Mayor • Any questions from Commissioners C. Law Director • Any questions from Commissioners D. Departments • Purchasing Agent - report E. Reports from Committees a. Budget Committee Report by Budget Director Chris Phillips b. Operations Committee Report by Chairman Hitchcock 6. Old Business 7. New Business 8. Adjourn Respectfully Submitted, Chuck Fritts, Chairman PURCHASING COMMITTEE MEETING MINUTES November 4, 2013 Committee Members: 'l crry Frank - Present Jerry White - Absent Zach Bates - Present Jerry Creasey - Absen! Scott Daugherty - Present Pamela Cotham, Purchasing Agent - Present Galf 's Uniform - Three -year contract for the Sheriff s Department, for uniforms as per Bid # 4482 for the period of November 1,2013 thru June 30, 2016. Commissioner Bates made a motion to approve anci to fbrrvard to County Commission with a recommendation for approval. Scott Daugherty seconded the motion and the motion passed. Southeast Emersencv Phvsicians d/b/a Team Health Four-year contract for Medical Director for ACSO and ACECD lor the period ofNovember 1,2013 through June 30, 2017. Commissioner Bates made a motion to approve and to forward to County Commission with a recommendation for approval. Scott Daugherty seconded the motion and the motion passed. Kvle McClain Freelance software development work for the Emergency Medical Services Department. c'ornnrissioner Bates made a motion to approve and to fbrward to county commission with a recommendation for approval. Scott Daugherty seconded the motion and the motion passed. SunTrust - Five-year contract piggybacking off Knox County's contract # 08-370, for Procuremenr Card Services, for the period ofNovember 1,2013 through June 30,2018. Commissioner Bates made a motion to approve and to forward to County Commission with a recommendation for approval. Scott Daugherty seconded the motion and the motion passed. U. S' Cellular - Commissioner Bates made a motion to add the U. S. Cellular contract to the asenda. Scott Daugherty seconded the motion and the motion passed Cellular U. S. Two-year piggybacking offKnox County contract # 12-252, contract for cellular phones and service. commissioner Bates made a motion to approve and to forward to county Commission with a recommendation for approval. Scott Daugherty seconded the motion and the motion passed. 1'he meeting adjourned at 5:00 p.m. Contract for Services This Agreement is made on this the ll_dglpl_N-qy94b ! between Anderson Counry, Tennessee, a governmental entity and political subdivision of the State of Tennessee (hereinafter, "Counfy") and Gall's LLC. (hereinafter, "Contractor") and for good and valuable consideration, the sufficiency of which is hereby acknowledged, the parties agree as follows: Contractor Services. Contractor agrees to provide services to County in the form of: Uniforms for th€ Anderson County SherifPs Department. as per Bid # 4482. Exhibit I attached. Standard of Performance. Contractor agrees to perform the services in a manner consistent with the standard in the induslry and to the satisfaction ofthe County. Contractor Comp€nsation. Contractor shall be paid by County for the Contractor's services within thirty (30) days of invoicing from Contractor and completion ofthe contracted services. The compensation to Contractor shall be calculated by: Bid # 4482. Contractor shall not receive additional compensation for expenses including travel, hotel, food, etc. Term, This agreement shall begin on November 1.2013 and shall end on June 30.2016, Release, Contractor hereby agrees to release and hold County harmless fi'om and against any and all claims, lawsuits, or the like associated with County's performance ofthis agreement, or as it relates to the past, present, or future financial condition of the County or the performance of Contractor's services under this Agreement. Default. In the event of default by the Contractor hereto, the County may bring suit against the Contractor to enforce the terms of this Agreement. In such event, the prevailing party shall be entitled to recover any remedies available at law and,/or equity including reasonable attorney's fees and costs associated with the default. No Oral Modification, No modification, amendment, supplement to or waiver ofthis Agreement or any of its provisions shall be binding upon the parties hereto unless made in writing and duly signed by all the parties. Waiv€r. A failure ofany party to exercise any right provided for herein, shall not be deemed to be a waiYer ofany right hereunder. Entire Agreement, This Agreement sets forth the entire understanding ofthe parties as to the subject matter and may not be modified except in a writing executed by all parties. Severability. In the event any one or more ofthe provisions ofthis Agreement is invalid or otherwise unenforceable, the enforceability ofthe remaining provisions shall be unimpaired. Cancellation. In the event any party materially breaches, defaults or fails to perform hereunder, this Agreement may be cancelled by the other party with cause on thirty (30) days wriuen notice to the other, if the event constituting the breach, default, or failure is not cured during that time. Exhibits' Any Exhibits attached hereto or incorporated herein are made a pan of this Agreement for all purposes. The expression "this Agreemenf'means the body ofthis Agreement and the Exhibits. . - Multiple Counterparts; Effectiveness. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original for all purposes and all of which shall be deemed, iollectively, one Agreement. This Agreement shall become effective when executed and delivered by all the panies. Jurisdiction. Each party hereby inevocably consents to the jurisdiction of all state courts sitting in Tennessee or all federal courts sitting in Knoxville, Tennessee and agrees that venue for any legal action brought in connection with this Agreement shall lie exclusively in such courts. Binding Effect. This Agreement shall be binding upon and inure to the benefit of the parties and upon their respective successors, heirs. or assigns. Choice of Law. This Agreement shall be govemed and construed in accordance with the laws ofthe State ofTennessee. Notice. Any notice required or provided pursuant to this Agreement shall be in writing and sent or delivered to the parties. Titles and Subtitles, Titles of paragraphs and subparagraphs are for convenient reference only and shall not have the effect of modirying, amending, or changing the express terms ofthis Agreement. Assigrment. This Agreement shall be assignable only upon the written consent ofthe non-assigning party. Consent to an assignment shall not be unreasonably withheld. In the event ofassignment or succession, the terms and conditions of this Agreement shall be binding upon the parties and their successors, assigns, heirs. executors. andlor administrators. Further Documentation. The parties agree for themselves and their successors and assigns to execute any and all instruments in writing which are or may become necessary or proper to carry out the purpose and intent ofthis Agreement. Company: County: By, (Signature) Date: (Name ofCompany) By: (Pranted Name and Title) Date: Administrative Approval: (C"""t, N{"},or\ S'gnal"rc) Approved as to Form: Administrative Approval: (county Law Director signature) (Purchasing Agent Signature) Anderson Gounty Government TNVITATION TO BlD (Formal) Prmela Cothrm, Pu.chaslng Ag€nt 100 North Mrln sfrsel Courthousa. Roorrs 214 and Zl8 TannessF 37716 Bid No.: 44E2 Date lssued: 09-25-13 Blds will be rec€lvqd until 11:30 a.m. Eastern Tims on October 10, Z01g Sealed Uds iul*ectio dryi of tf$s Formal Invitadon te 8id, and any ottrer data attached or incorporaled by refelence. Bids.tvill be rec€lved in thg Ol Andersod Co|Jnty Purchasi€ Age|rl ,r.mfil the date and tinte sp€dfied aboy€, ard at lhat Ume publw op€n€d and rcad aloud. THEANtrERSON COUNTY PURCHASING.AGENT RESERVES IHE F AT{Y INFORT\4ALMES IN OR TO RE'ECT ANY OR: ALL BIOS A'{D TO ACCEPT THE BID OEEMED FAiVORABLE BEST OF ANDERSON COUIITY. See Attached Specifications lf your bid varies from lhe specificalions, make a full explanation. All vendors must submlt 'l orlglnat and 1 full copy, lncludlng brochuros, of their bid. r'l* Shcrifl's Departmenr - Unifornr Bid Specifieations CLASS A FORMAL UNII-ORMS ITEM BRAND/OITDER PRICE EACIT NI'MBER $ s3€.15 lbmal Unitbrm Shirt, long sleeve SHOqq s rD-35,2(r Fomal U[iform Shin, shon sl@ve S*DqB - s ?< 2.<. Formal Uniform Trooscrs, men's TR,8q-1 I <-J,.t ' \-.r.-/ TBI5I s___i 3E Formal Unilorm Trouscrs, woruco's $lb,.rc r Formal Uniform Jlrcket, haavywpight style J ABq3 JA-lq3 Formal Urtiforrn Jackca, lightrvcigh srylc $ 6 t3l.q5 Formal Uaiform Jackct" drcss 3a 133 lle u Aqqq eAo3tBvL Shoulder paloh, Tcnnssscc Law Enfdcclneof Troio ing Academv s -e- Seryige Stripcs UftICoB Eoots FVWIZ5 Raincoot IAltvnA.le) Jcq3q $ 6 Qo.uo s llQS,d Jazzg Rsinrrokcr cA +gu.na*c) , r lla!'winler AwzsB s 1(.'l2 Aco"Stor\ts H4r,summer lhclUt d eq hlzsl H r rt i3 o|lr intent lo requo6t a thrce (3]' ye.r conaract Pleose spccify ttre amount of incre4se, ifgny, for lhc scaold 3nd lblrd yesr{s): Second Year: A'5 o/o Third year: A,5 o/o ShorifFs Dcpanrncnt - Unifomr Bid Spccifications CI-ASS B TACTICAI. UNIFORMS ITEM BRAND/ORDER FRICD EACIT NUMBER r---'1 zo1 3^4{9- Tactical Unifonn Shirt, long sleeve S t't zol * ' 31,9 Tactical Uniform Shirt, short sleeve SH , t3aqe Swq su Taotical Polo Shirt, long sleeve s +2:1e Tactical Polo Shirt. short slocYe St^JL'131 43q.fi Tastical Uoiforlm Tmuscrs, men's TR135 ' - I Option s E3q.qq Tactical Uniform Trousors, women's rRUL{ I Option I ]-R50b ' + 31.q1 Tactical Unificrm Trouscri men's ODtion 2 r It Lv qur irtcot to r€q[e$ E rhre (3] y€er @ntrrct. Please specify thc amouot of lncrcrsc, lf rny, for thc second rnd thid yerr(s): A '5 Yo A'5 SmondYcar ThirdYear: % Sheritl's Depanmcnl - Unifornr Bid Specificrtions CLASS C UNLTIY UNIFORMS MTLITARY.STYLE BDU TROUSERS BRAND NAME & ORDER # : SIZE 5 EA. GlO DA. I t-20 EA. 21 OR MORE EA. X-SMALL REGUI,AR $-IQEQeactr h,&acn ,5O eacn LENCTH s&,SO fD,5o SMALLREGULAR e$.i s "*h LENGTH SMALL LONG LENGTH s3O,5O aach 30,56 *,o s 8,0,so s,ja6o u*h MEDIIru SI{ORT "^"h LENCTI{ 8&,5O eash 60,dD u"*, s 3o,5O d, s8D,5O *oh " s30,50 s9),so MEDIUM REGULAR er"r, ^n LEFTGTH MEDIUM LONG $Q).DU erch IAU6O each LENGI'I{ $&,5Ounn s'&,60 LARGE SI{ORT *"n LENCTI{ s&,5,9*,n 6D'50 LARCEREGULAR cach $ cacb LENCTI{ &5n IARCELONC I..ENGTI{ $A,60 oan *"h $ 60.68^"h s 49@,*n &,5O XL REGULAR LENGTH EBo,oo "* *"n t @,60 ^* $_@,qD *oh s0b5O *n XXLRECULAR LENGTT{ $r4glg*"ft XXXI,REGUI..AR LENGTII ' It ls our intcnt to request I thrGo (3)-y.arcontmct Plca${ rpccify lbc amount,of Incrrcarq ifany, for thc second and third year{s). 4.5 yeac A" 5 o/o Sccond fiird Year: Shoriffs Dcpsnorenr - Unifonn Bid Spcoiticalions CLASS C UTILITY UNIFORMS UTILITY POI,O SI,IIRT toSO- tSqo- ' a1o* LON6,SLF,SVE- -)(DPPL[L- Jt L\ BRAND&ORDER# saE $ OUANTITY UNIT PRICE TOTALP M 40.each aa- 'la8o- L 70 each 3a- ' eac+o- r ' XL 60 cach ba- nao- t xxl '3a- ao' l0 eacfi " ' xxxL aa- l0 each Eao- t It ir -oqr in{c,ot to ri4r:rcst e thri:e,ycar conliract. Plerie sp€pify thc amouuloflncnerse, ifrny, for tho cecond End third ygads), a,5 % 4. 5 Second Ycar Cost rhirayearcosr - _"4 Sheriffls Department - Uniform Bid Specifications CLASS C UTILIry JACKET UNLNY JACKET- BBAND& ORDER # OUANTrfY PRICE t t48,5te l- 10 n -20 $ SMALL g [. s-n ?l-30 t$ 4 6. src 3r -40 o tJ 8.5O 4l -50 s 'ls'<D t-to I t-20 MEDIUM so : 9&, 2t -30 s r+8..,r1) I i 3l - ,{0 I i 4l -50 $ r 1B,s-C I I,l0 s f) . I' ll-20 48, i T.,ARCE 2t -30 qr. 3l *40 s13 J $ q8.St) : 4l-50 r 48, s-(l l-10 s 9&, Sl5 ll-20 s 48'fo 2l-30 $ LI&.S D 3r -40 , 4FrSo 4t -50 9