17 September 2013 OPR: AMC/A4TP, Passenger Policy Branch Table of Contents 1. Welcome …...............................................................................................................3 2. Registration ...............................................................................................................4 3. Travel Categories/Selection Priorities ....................................................................5-6 4. Baggage ....................................................................................................................7 5. Selection Process ......................................................................................................8 6. Tips for Traveling Space-Available.............................................................................9 7. Travel Attire …………………………………………………………………………….…10 8. Space-Available Travel Questions .....................................................................11-17 * Space-Available regulations and guidance can be found in the following regulations: AMCI 24-101, Volume 14, DoD 4515.13-R and Defense Transportation Regulation (DTR). Country clearance, travel restrictions and notices may be found in the, Personal Property Consignment Instruction Guide (PPCIG) or Travel.State.gov. For additional travel information, visit our AMC Travel Webpage (www.amc.af.mil/amctravel). 17 September 2013 1. Welcome to Air Mobility Command (AMC) and Space-Available (Space-A) travel. AMC is dedicated to helping you, our customer, make the most of your Space-A travel privilege. This handbook was developed to help guide you through the Space-A travel system. Space-A travel program is a privilege (not an entitlement) for Uniformed Services members as an avenue of respite from the rigors of Uniformed Services duty. The military does not guarantee transportation to the final destination or return travel. The military is not responsible for providing lodging, ground transportation, meals, parking, or other incidental expenses incurred during Space-A travel if flights are delayed, diverted or canceled. Due to safety and health concerns please do not sleep on terminal floors or camp in the passenger terminals. Space-A travel is authorized by the Congress allowing authorized travelers to occupy surplus seats on DoD aircraft after all Space-Required (Space-R) passengers have been accommodated. Space-A travel is allowed on a non-mission interference basis only. DoD aircraft shall not be scheduled to accommodate Space-A passengers. No (or negligible) additional funds shall be expended and no additional flying hours shall be scheduled to support this program. In order to maintain the equity and integrity of the Space-A system, seats may not be reserved or "blocked" for use at scheduled layovers along mission routes. Our passenger terminals offer information on a variety of flights servicing a multitude of locations. If you are unsure on your travel destination choices, feel free to contact your local AMC Passenger Terminal for information. Terminal contact information can be found at the AMC Travel Webpage (www.amc.af.mil/amctravel). This handbook includes important rules for your information and much more detail is located on the AMC Travel Webpage. Retired Uniformed Services members are given the privilege in recognition of a career of such rigorous duty and because they are eligible for recall to active duty (AD). The underlying criteria for extending the privilege to other categories of passengers is their support to the mission being performed by Uniformed Services members and to the enhancement of AD Service members' quality of life. While we cannot guarantee movement in your desired specific time frame, we will do our best to make available every seat possible. In case you are delayed in getting to your final destination, ensure you have sufficient funds to complete your journey or return home. Remember, Space-A passenger’s travel only after all duty cargo and passengers have been accommodated. Space-A passengers may also be bumped at enroute stops to meet other space required cargo and or passengers requirements. If you have any questions or suggestions, please contact an AMC Passenger Service Agent (PSA) at the respective passenger terminal or use the Interactive Customer Evaluation (ICE) feedback process located on the AMC Travel Webpage. (www.amc.af.mil/amctravel). We wish you the best in your travels! 17 September 2013 2. Registration. 2.1. Prospective passengers may register for Space-A travel by several methods: In- person at any military passenger terminal or remotely by fax, email, or by mail. Travelers may select up to five destination countries. Valid travel documents must be presented when selected for travel. Sponsors traveling with family members must present all required documents: Identification (ID) cards (Common Access Cards [CAC] or DD Form 2, Armed Forces ID Card), passports, immunization records, and visas as required by the DoD FCG. The following summarizes documentation requirements. Please have them ready for review when selected for travel: 2.1.1. AD Uniformed Services Member: Includes National Guard (NG), Reserve members on active duty in excess of 30 days and cadets and midshipmen of the U.S. Service academies: CAC (Active), Form 2 NOAA (Green) Uniformed Services ID and Privilege Card (Active), or PHS Form 1866-3 (Green) United States Public Health Service ID Card (Active); and a valid leave authorization or evidence of pass status as required by the service concerned. 2.1.2. Retired Uniformed Service Members: DD Form 2 (Blue), US Armed Forces ID Card (Retired), DD Form 2 NOAA (Blue), Uniformed Services ID Card (Retired), or PHS Form 1866-3 (Blue), US Public Health Service ID Card (Retired). 2.1.3. National Guard and Reserve Members: DD Form 2 (Red), Armed Forced ID Card (Reserve) and DD Form 1853, Verification of Reserve status for travel eligibility. 2.1.4. Retired Reservists Entitled to Retired Pay at Age 60: DD Form 2 (Red) and a notice of retirement eligibility as described in DoD Directive 1200.15. If the automated DD Form 2 (Red) has been issued, the member is registered in his or her service personnel system as a Reserve retiree entitled pay at age 60 and a notice of retirement is not required. 2.1.5. On Active Duty for 30 Days or Less: DD Form 2 (Red) and orders placing the Reservist on active duty and a valid leave authorization or evidence of pass status. 2.1.6. ROTC, Nuclear Power Officer Candidate (NUPOC), and Civil Engineer Corps (CEC) Members: When enrolled in an advanced ROTC, NUPOC, or CEC course or enrolled under the financial assistance program: DD Form 2 (Red) and DD Form 1853. 2.1.7. Family Members of Uniformed Services Members: DD Form 1173, US Uniformed Services ID and Privilege Card. Command/Non-Command/ Deployment Letters. 2.1.8. Environmental and Morale Leave (EML) Travelers: Travel orders issued by the Unified Command. year Participants of the EML program may take no more than two trips per and may not be taken within 6 months of the beginning or end of the tour. 2.1.9. AMC Form 140, Space-Available Travel Request. 2.1.10. Passports and visas (as applicable). 17 September 2013 3. Travel Categories/Selection Priorities. 3.1. A complete listing of eligible passengers by category is contained in DoD 4515.13-R (www.dtic.mil/whs/directives/corres/pdf/451513r.pdf). The following is a partial listing of eligible individuals: 3.2. Category I: 3.2.1. Emergency travel upgrade by OIC/Supt of Passenger Service to bottom of Cat I to reach their specified destination (Cat I upgrade is not applicable for return transportation) in connection with serious illness, death, or impending death of a member of the immediate family of authorized travelers. 3.3. Category II: 3.3.1. Sponsors on EML and accompanied family members. Military personnel must also be on ordinary leave. DoD Dependent School teachers and their family members in EML status during school year holiday, vacation periods or employer-approved training during recess periods. 3.4. Category III: 3.4.1. Members of the uniformed services in an ordinary, or reenlistment leave status and uniformed Services patients on convalescent leave. Members on convalescent leave may not travel overseas unless their leave form is so annotated and military personnel traveling on permissive temporary duty (PTDY) orders for house hunting. 3.5. Category IV: 3.5.1. Unaccompanied family members (18 years or older) traveling on EML orders. Family members under 18 must be accompanied by an adult family member who is traveling EML. DODDS teachers or family members (accompanied or unaccompanied) in an EML status during summer break. Dependents of military members deployed more than 120 consecutive days. 3.6. Category V: 3.6.1. Students whose sponsor is stationed in Alaska or Hawaii. Students enrolled in a trade school in CONUS when the sponsor is stationed overseas. Military personnel traveling on PTDY orders for other than house hunting. 3.7. Category VI: 3.7.1. NG/Reserve components/members of the Ready Reserve/Standby Reserve who are on the Active Status. Retired military members who are issued DD Form 2 and eligible to receive retired or retainer pay. Family members with a valid ID card of retired members when accompanied by a sponsor. 17 September 2013 NOTES: 1. Only AD service members and their dependents, certain government agency personnel and retired service members and their dependents are authorized to use the Space-A program. However, some restrictions may exist; contact your local terminal for guidance. Spouses of deceased service members, spouses of retired members not travelling with the sponsor and medically disabled veterans (non-retired), have not been afforded Space-A entitlement by OSD. 2. Space-A eligible travelers may not use their privilege for personal gain or in connection with business enterprises or employment. Space-A travel may not be used to establish a home or when international or theater restrictions prohibit such travel. 3. Due to recent policy change, Space-A seats are now identified as early as 5 hours and as late as 2 hours prior to departure. Recommend you check with the terminal personnel for the Space-A show time for your flight prior to departing for the terminal. Be ready for immediate processing and boarding. 4. As a Space-A traveler, even though you may be manifested to your destination of choice, at any time during the travel, you can be removed from the flight (bumped) for a Space-R passenger (those on travel orders) or cargo. 5. Pass. AD military may travel on a pass but may only remain on the Space-A register for the duration of the pass. Dependents may accompany their sponsors 6. A complete eligibility listing can be found on the AMC Travel Webpage (www.amc.af.mil/amctravel). 17 September 2013 4. Baggage. 4.1. AMC adheres to most Transportation Security Agency (TSA) (www.tsa.gov/) regulations and requirements for air travel. Each passenger may check two pieces of checked baggage not to exceed 70 pounds each (140 pounds total) and 62 linear inches in size. Family members may pool their baggage allowances. Hand-carried baggage must fit under the seat or in the overhead compartment, if available. Baggage weight may be limited due to type of aircraft or other restrictions. 4.2. Hand Carried. Each passenger is permitted to hand-carry one article (small luggage, garment bags, backpack, etc.) and one personal item (cosmetic case, purse, briefcase, small box, package, etc.) for storage in the passenger cabin area. The weight of these items will not be considered as part of the passenger's baggage authorization on military aircraft. Hand carried items will be no larger than 45 linear inches and must fit under the passenger's seat or in the overhead compartment. Items that are too large will not be accepted for passenger cabin storage and must be checked-in. 4.3. AMC adheres to TSA guidelines (listed below) for hand carried baggage. 4.3.1. 3-1-1 for carry-ons: 3 ounce bottle or less (by volume); 1 quart-sized, clear, plastic, zip-top bag; 1 bag per passenger placed in screening bin. One-quart bag per person limits the total liquid volume each traveler can bring. The 3 oz. container size is a security measure. 4.3.2. Consolidate bottles into one bag and x-ray separately to speed screening. 4.3.3. Declare larger liquids. Medications, baby formula and food, breast milk, and juice are allowed in reasonable quantities exceeding three ounces and are not required to be in the zip-top bag. Declare these items for inspection at the checkpoint. NOTE: Baggage weight may be limited due to type of aircraft or other restrictions. Check with your PSC for more information. 4.4. Excess Baggage. Excess baggage is not authorized for Space-A passengers. Disposition of unauthorized excess baggage is the responsibility of the passenger. 17 September 2013 5. Selection Process. 5.1. Travelers remain on the register for 60 days or the duration of their leave orders or authorization, whichever occurs first. 5.2. When registering, you are assigned a category of travel (see paragraph 3 for eligibility) and compete for seats within that category based on the date and time of sign- up. This sign-up date/time is yours through to destination and you will receive a new date and time of sign-up when you register for your next destination leg. 5.3. Space-R passengers or cargo have priority on AMC missions and may require the removal of Space-A passengers at any point. If removed en route, you may re-register with your original date and time of sign-up. If you change or add destinations, AMC pas- senger agents will assign a new date and time of sign-up. Once you depart, your name will be removed. Always be prepared to purchase onward or return commercial transportation, meals and lodging, if flying Space-A becomes a nonviable travel option. 5.4. Space-A roll call: Roll call is a phrase used to signify the beginning of the process in which eligible passengers in each category are selected by date and time of sign-up. This shall enable passengers to plan their activities and ensure equitable opportunities for all. There will be a roll call for each flight. All Space-A passengers shall be assigned a seat (in-lap passengers are not authorized). 5.4.1. At the beginning of the roll call: All Space-A passengers competing for a seat must be marked present. When roll call begins, it will be done based on the category. 5.4.2. Travel Ready. All passengers are required to be travel ready at start of roll call. To be considered travel ready, passengers must have all required documentation, checked baggage, accompanying family members/group member must be present and rental car turned in. 5.5. Seat Refusal. All passengers shall be briefed, before selection for movement, when the aircraft shall be un-pressurized, is transporting hazardous cargo requiring a passenger deviation, engine running on/off loading, or human remains are aboard. Passengers who refuse a seat shall not lose their place on the Space-A register. NOTES: 1. Space-A Passenger Removal. When necessary to remove Space-A passengers to accommodate Space-R passenger/cargo, the order of selection for removal shall begin with the lowest category passenger with the latest date/time of sign-up as reflected on the manifest. If removed passengers elect to continue travel to their specified destination, they shall be entered into the Space-A backlog using their original date/time of sign-up. 2. If passenger elects to change their destination, they shall be entered into Space-A backlog with a new date and time of sign-up and be placed at the bottom of the Space-A register within their category. 17 September 2013 6. Tips for Traveling Space-Available. 6.1. Plan your trip, be flexible and be patient. Generally, military installations offer more travel opportunities than commercial gateways (i.e., travel chances are better to Europe from Dover AFB DE than Baltimore IAP MD). 6.2. If possible, travel at off-peak Space-A travel periods (i.e., peak periods are the summer months after school is dismissed and Christmas holiday season). Historically, Feb-Mar and Oct-Nov are low travel periods. 6.3. Be as flexible as possible in choosing a destination. If your destination is Ramstein AB, Germany, consider a flight into Spangdahlem AB, Germany, or even RAF Mildenhall, United Kingdom, as an alternative. Once at RAF Mildenhall, try for another flight bound for Germany. 6.4. Carry extra cash with you when you travel. There is a head tax on all contracted commercial aircraft and federal inspection fee on all CONUS arrivals. In addition, if your mission diverts to another location at any time, you will possibly need cash for essentials. 6.5. When traveling Space-A with young children, prepare for possible delays along the way where baby supplies may not be readily available. A good supply of games and books is also recommended. Be aware that a baby's ears, like adults, are sensitive to altitude pressure changes. 6.6. Space-A is just that, space that is available after all mission requirements are fulfilled. Military aircraft are subject at all times, first and foremost, to DoD mission response. 6.7. Be familiar with the restrictions of your destination. Retirees do not have the same options that AD personnel do when arriving or transiting through a country. For example, did you know retirees travelling in Germany for less than 30 days are not allowed to shop in at the Base Exchange? Some sites to check for restrictions are: Department of State Travel Advisory (http://travel.state.gov), Foreign Clearance Guide (www.fcg.pentagon.mil) and the website for the specific destination in mind. 6.8. You can fly on non-AMC missions as a Space-A passenger. However, we do not manage these missions. For information on these missions, you will need to contact the respective military installation you would like to travel out of. Basic contact information for these locations can be found on the respective service military webpages. 17 September 2013 7. Travel Attire. 7.1. Uniform Policy. Uniform wear is controlled by dress and appearance regulations of each service. However, wearing of the uniform may be prohibited in accordance with the DoD Foreign Clearance Guide or restricted travel advisory message. 7.2. Appropriate civilian attire (not torn, dirty, tattered, revealing or suggestive clothing, etc.) should be worn and good personal hygiene is a must. 7.2.1. Passenger footwear must not be of the type that could hinder emergency egress or increase chances of injury. The wear of open-toe or open heel shoes (five-toe-shoes, sandals, flip-flops, etc.) is prohibited on military aircraft. Shoes with heels should have a wide base and be designed low to the ground. Narrow-based, high-heeled shoes are not to be worn. Since passengers traveling on military aircraft may have to climb up and down vertical ladders to board most aircraft, they should dress accordingly. This restriction does not apply to Patriot Express/commercial aircraft. 7.2.1.1. The wear of shoes with integrated wheels (Heelys) is allowed within the terminal and on military or commercial contract flights, however the wheels must remain retracted. 7.2.2. Body Piercing and Tattoos. Major, obvious or blatant violations of the DoD policy on body piercing and tattoos are unauthorized and shall be corrected before customer service is provided for military passengers (AD and reserve/guard) departing on all AMC flights. 17 September 2013