AMC Graduate School Handbook PhD supervisor “The outcome of a PhD project is a young scientist, not just a PhD thesis.” See also: www.amc.nl/graduateschool Handbook PhD Supervisor Page 1 PhD Supervisor Support AMC Graduate School 22/02/2018 Contents - Handbook PhD Supervision 1. AMC Graduate School a. Why this handbook? b. Website www.amc.nl/graduateschool c. Who are we? d. Mission and vision e. Introductory meetings 2. PhD project a. Doctorate level training i. PhD course program ii. Other courses iii. PhD Competence Model b. Formal issues AMC - UvA PhD graduation i. Time table for PhD supervisor ii. Office of Doctorate Affairs iii. UvA Doctorate Regulations iv. Specific provisions AMC in addition to UvA Doctorate Regulations c. AMC regulations i. Registration with the Graduate School - Procedure www.amc.nl/registration - E-mail to newly appointed professors about Doctor ii. Individual Training- and Supervision Agreement (iTSA) - Procedure - iTSA form iii. Peer Support iv. Portfolio v. Compensation for PhD graduates 3. Supervisor support a. Guideline progress interview b. AMC Research Code - Good mentorship c. Workshop on daily supervision of PhD candidates d. Testimonials 4. Association for AMC PhD candidates APROVE 5. Opportunities for a career in science a. Research Council grant support b. AMC Tenure track 6. Other issues a. AMC Graduate School Awards Session b. Foreign PhD candidates (International Office) See also: www.amc.nl/graduateschool Handbook PhD Supervisor Page 2 PhD Supervisor Support AMC Graduate School 22/02/2018 Why this handbook? The doctorate level program is the third phase in academic training, following the bachelor and master level programs. The role of the PhD supervisor in the doctorate level training has changed over time, and the relation between PhD supervisor and PhD candidate has shifted from a master- apprentice relation to one of a tutor-student relationship. The PhD supervisor is fully responsible for the academic training of the PhD candidate. The end product of a PhD project is a young doctor, not just a PhD thesis. The evaluation and appraisal of the PhD candidate and his/her scientific progress and professional development is part of the PhD supervisor’s coaching task. Offering supervisor support is part of the Graduate School’s mission to organize the doctorate level training. To this end, the Graduate School offers a number of instruments, ranging from guidelines for good mentorship and appraisal and progress evaluation interviews, information on formal doctorate regulations, and workshops on supervision of PhD candidates (in cooperation with HRM). This handbook offers practical information and guidelines for PhD supervisors, co-supervisors and others engaged in supervision of PhD candidates. PhD Supervisor Support Marlies Stouthard AMC, room E2-164 tel. +31 (0) 20 566 8235 [email protected] See also our website www.amc.nl/graduateschool, go to PhD Supervisor Support. See also: www.amc.nl/graduateschool Handbook PhD Supervisor Page 3 PhD Supervisor Support AMC Graduate School 22/02/2018 AMC Graduate School Homepage See also: www.amc.nl/graduateschool Handbook PhD Supervisor Page 4 PhD Supervisor Support AMC Graduate School 22/02/2018 AMC Graduate School Staff Marlies Stouthard Director [email protected] +31(20)5668325 E2-164 PhD supervisor support Kirsten Douma PhD registration [email protected] +31(20)5666541 E2-172 PhD candidate advisor Marjanne Meinsma PhD course organisation [email protected] +31(20)5664618 E2-172 PhD course administration Bettina Batista Secretary [email protected] +31(20)5663108 E2-172 Daphne Stephan Office of Doctorate Affairs [email protected] +31(20)5667477 E2-176 Board Prof. C.J.M. de Vries, chair Prof. W.M. Wiersinga Prof. T.B.H. Geijtenbeek Prof. J. Stoker Dr. M.M.G. Leeflang Marieke de Roo, MD MSc (APROVE) Board of Studies (Opleidingscommissie) Prof. M.J.M.H. Lombarts, chairman Prof. C.E. van der Schoot Prof. G.M.M.J. Kerkhoffs T.A.M. Claushuis, MSc MD R.P. Klanderman, MSc MD E.S. Lourijsen, MSc MD See also: www.amc.nl/graduateschool Handbook PhD Supervisor Page 5 PhD Supervisor Support AMC Graduate School 22/02/2018 AMC Graduate School Mission and Vision Mission The AMC Graduate School organizes the doctorate level academic training of AMC PhD candidates. Vision “PhD projects as Doctoral Level Academic Training” The AMC Graduate School aims at creating an infrastructure that promotes and supports excellence in the doctorate level training of PhD candidates as highly qualified future professionals in an international environment. Main activities The AMC Graduate School • informs current and future PhD candidates, supervisors and others about the AMC PhD program; • registers AMC PhD candidates and their supervisors; • offers a PhD course program for registered PhD candidates; • supports PhD supervisors (promotores and copromotores) in their role as active mentors and trainers of PhD candidates; • monitors the AMC PhD candidate’s training; • facilitates formal activities towards the thesis defense and graduation ceremony. Core values The AMC Graduate School is an internationally oriented, collaborative, professional organization within the Academic Medical Center of the University of Amsterdam, valuing service and quality. See also: www.amc.nl/graduateschool Handbook PhD Supervisor Page 6 PhD Supervisor Support AMC Graduate School 22/02/2018 Introductory meetings The Graduate School organizes introductory meetings for starting PhD candidates, every first Thursday of the month from 16.00 till 17.00 hrs. During this informal meetings both the Graduate School and APROVE introduce themselves and give you a brief overview of the services they provide. After the presentation you will be able to ask questions and to meet colleague PhD candidates. Newly registered AMC PhD candidates receive an invitation by e-mail. Attendance is not compulsory. You are very welcome to join at any month that suits your calendar. Supervisors of PhD candidates are also welcome to join. They may attend without an (formal) invitation. See also: www.amc.nl/graduateschool Handbook PhD Supervisor Page 7 PhD Supervisor Support AMC Graduate School 22/02/2018 AMC Graduate School    Doctorate level training        See also: www.amc.nl/graduateschool Handbook PhD Supervisor Page 8 PhD Supervisor Support AMC Graduate School 22/02/2018 PhD Course Program Preface The Doctorate Doctorate Regulations - Conditions - How to apply for a PhD position? - The PhD Thesis - Compensation for PhD Graduation Costs Formalities needed to complete the PhD At the AMC The AMC PhD candidate - Registration - Introductory Meetings Training and Supervision Training and Supervision Scheme - PhD Candidate Support - PhD Supervisor Support - Annual Appraisal Interview - AMC Research Code - Chapter 2 Good Mentorship from the AMC Research Code - AMC Ombudsman The PhD Course Program Collaborations - ECTS Credits - Course Application - Waiting Lists - Graduate School Course Regulations - Course Administration The AMC Graduate School Mission - Vision - Staff - Board - PhD Training Oversight Committee AMC Scholarships and Awards AMC PhD Scholarships - Thesis Awards - Publication Awards - Graduate School Course Award - Awards Session See also: www.amc.nl/graduateschool Handbook PhD Supervisor Page 9 PhD Supervisor Support AMC Graduate School 22/02/2018 PhD Course Program General information The PhD Course Program of the AMC Graduate School is international, demand-driven, elective, modular, and tailored to AMC PhD research. The courses are small-scale, interactive, and ‘just-in- time’. They are offered as blended learning: e-learning when possible, and/or face-to-face when needed. The course program offers training to PhD candidates to develop their scientific skills, acquire transferable skills and broaden and deepen their scientific understanding. Each AMC PhD candidate follows an individual training program. The course program can help PhD candidates in conducting independent, original and scientifically significant research, and critically evaluating their own work and that of others. Prior registration as an AMC PhD candidate is a requirement for participation in the course program. The AMC Graduate School currently offers 49 courses. An overview of all courses can be found in the course schedule 2017-2018. PhD candidates and their supervisors should select the most relevant courses, while considering prior training and the content and methods of the planned PhD research. This will result in a personalized, modular training program for the entire period of doctorate studies. Unless stated otherwise, the AMC Graduate School courses are offered free of charge for registered AMC PhD candidates. The general introductory course “The AMC World of Science” is highly recommended for all new AMC PhD candidates. This course should preferably be taken during the first year of research. The other courses can be taken in any order. Compulsory courses There are no compulsory courses during the PhD project, with four exceptions: • Clinical researchers that conduct research that is subject to the Medical Research Involving Human Subjects Act (WMO) are obliged by law to take the BROK course. • The course Laboratory Animals must be taken by all researchers conducting tests or experiments on animals. To pass these courses, participants must pass the corresponding national examinations. • The Laboratory Safety course is obligatory for researchers who work in a laboratory within the AMC. • The Radiation Protection course is obligatory for researchers who work with radiation or radionuclides within the AMC. Collaborations Most of the courses are provided by the AMC Graduate School and are taught by AMC researchers; they are open only to registered AMC PhD candidates. However, several courses are provided by other institutions and organizations, such as the Dutch Heart Foundation, or by medical research schools operating under the auspices of the Royal Netherlands Academy of Arts and Sciences (KNAW). Other courses in the program are provided by AMC Clinical Research Unit (CRU) and AMC HR department. ECTS Credits The AMC Graduate School recommends that PhD candidates take 20-30 ECTS of training and See also: www.amc.nl/graduateschool Handbook PhD Supervisor Page 10 PhD Supervisor Support AMC Graduate School 22/02/2018