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LIST OF DELEGATES EXECUTIVE COUNCIL Christer Lindvall (Sweden) President Koichi Akatsuka (Japan) Deputy President Jerome Benyo (USA) Vice President Marcel van den Broek (Netherlands) Vice President Willi Wittig (Germany) Vice President FROM MEMBERS OF ASSOCIATIONS Bronswijk,+Ted+Van++ CMMA+ Australia+ Buuren,+Ernie+van+ CMMA+ Australia+ Gray,+Allan+ CMMA+ Australia+ Heppingstone,+David++ CMMA+ Australia+ Kaleveld,+Frank++ CMMA+ Australia+ Kuiper,+Kasper++ CMMA+ Australia+ Shennan,+David+ CMMA+ Australia+ Steverson,+Iain++ CMMA+ Australia+ Cuyt,+Jef+ KBZ+ Belgium+ Dimitrov,+Dimitar+ BSMA+ Bulgaria+ Turner,+Peter+ CMMC+ Canada+ Gamper,+Juan+ Nautilus+(Chile)++ Chile+ Ganzhorn,+Fritz+ DMO+ Denmark+ Partanen,+Pekka+ FSOU+ Finland+ Wittig,+Willi+ VDKS+/+ExCo+ Germany+ Mathur,+Sanjeev+ AESM+ Hong+Kong+ Akatsuka,+Koichi+ JCA+/+ExCo+ Japan+ Masuda,+Megumi+ JCA+ Japan+ Van+den+Broek,+Marcel+ Nautilus++NL+/+ExCo+ Netherlands+ Zaheer,+Raffat+ MMSoP+ Pakistan+ Loren,+Jorgen+ MOA+ Sweden+ Lindvall,+Christer+ MOA+/+ExCo+/+President+ Sweden+ Benyo,+Jerome+ CAMM+/+ExCo+ USA+ Page 2 of 28 IFSMA Melbourne, Australia 39th AGA Minutes INDIVIDUAL MEMBERS Gil,+Christopher+ Australia+ Akatsuka, Koichi Japan (Ind Mem & JCA & ExCo) Dickie,+John+ UK (Ind Mem & Secretariat) Owen,+Paul+ UK (Ind Mem & Secretariat) Benyo, Jerome USA (Ind Mem & CAMM & ExCo) GUEST SPEAKERS Coventry,+Darryl+ AMSA+ Australia+ SECRETARIAT Captain John Dickie Secretary General Captain Paul Owen Assistant Secretary General Ms. Roberta Howlett Administration Officer A list of apologies received is held at the IFSMA Office. AGENDA ITEM 1 – Welcome Captain Allan Gray, CMMA Federal Master, welcomed all present to Melbourne, Australia. He mentioned that there was a full agenda with the Annual Dinner on Wednesday evening and that various of the CMMA Branch Secretaries were present if anyone needed assistance. He also provided a short safety briefing. He concluded by reminding all IFSMA Members they are invited to attend the CMMA Congress on the afternoon of Wednesday 17th April before the Annual Dinner. Captain Lindvall, President of IFSMA, thanked Captain Gray for his warm welcome and gave his opening address (see page XXX in the IFSMA Annual Review). He then declared the 39th Annual General Assembly formally open. AGENDA ITEM 2 – Adoption of Agenda The President announced that agenda item 7 would be replaced by a report from Fritz Ganzhorn on the follow-up to the Lean Ship of the Future, which was featured in last year’s AGA. Agenda item 14 would be swopped with Agenda item 10 due to schedule of one of the speakers. Peter Turner requested a five-minute slot to show a video on a Canadian Nautical Skills Competition project. The President agreed to this and that the time would be arranged later. The Agenda was adopted with these amendments. Page 3 of 28 IFSMA Melbourne, Australia 39th AGA Minutes AGENDA ITEM 3 – Adoption of the Minutes to the 38th AGA. The Minutes to the 38th Annual General Assembly held in Copenhagen, Denmark on 14-15 June 2012, were adopted without amendment. AGENDA ITEM 4 – Establish Drafting Group. The Drafting Group was established and comprised: Willi Wittig, Peter Turner and John Dickie AGENDA ITEM 5 – Secretary General’s Report and Hon Auditor’s Report SECRETARY GENERAL’S REPORT The Secretary General (John Dickie) gave his report, which is reproduced in the IFSMA Annual Review 2012-2013, starting on page XXX. He expanded on various matters covered therein. In his summary he emphasised that in 2014 the President, Deputy President and a number of the Vice Presidents will be standing down and the need to find their successors starts now. Christer Lindvall reminded that there are costs involved for Executive Council Members i.e. travelling and accommodation costs. HONORARY TREASURER’S REPORT John Dickie (acting as Honorary Treasurer) reported that, following the increase in subscriptions last year; we had a positive cash flow of £12,993.00 during 2012. He referred to the end of year Balance Sheet and the Profit and Loss Account for 2012 that are both available in the AGA Part A document, together with the Honorary Auditor’s Report, and took delegates through the various figures produced in these documents. He emphasised that we cannot carry bad debts and these hold up the progress of IFSMA and every effort is made to resolve these situations. The Budgets for 2013 and 2014 were presented and approved. He added that if there were no bad debts on subscriptions for 2013 then we would have a small positive cash flow. Marcel van den Broek asked why the loss on individual subscriptions for 2012 was so high to which John Dickie replied at length. Peter Turner asked about the Corporation Tax, John replied that it was paid to the UK Revenue and Customs and was liable only on the interest earned from our savings and Bond investments, the income from all subscriptions being exempt from tax. Dimitar Dimitrov suggested that a payment system for subscriptions be made available. John thanked him for the suggestion and added that we need to minimise charges for payments for both ends as far as possible. Christer Lindvall read out the Honorary Auditor’s Report. The Secretary General’s Report and Hon Treasurer’s Report were both approved. Page 4 of 28 IFSMA Melbourne, Australia 39th AGA Minutes It was proposed and agreed to reappoint Rodger MacDonald as the Hon Auditor for another year. AGENDA ITEM 6 – Selection of Venue for 40th AGA in 2014 Paul Owen read the invitation letter received from the Norwegian Maritime Officers’ Association to hold the 2014 AGA in Oslo, Norway during May (See Annex XXX). John Dickie read out the invitation from the Irish Institute of Master Mariners who also invited IFSMA to hold the 2104 AGA in Cork, Ireland. There had also been an invitation for the 2014 AGA from the Master Mariners Society of Pakistan; the Executive Council had considered this carefully and decided that, in view of the political climate, attacks and kidnapping risks present, that we could not recommend this invitation at this time. It was hoped that in the years ahead the situation would improve and another invitation would be forthcoming in the future. By a show of hands the General Assembly chose Oslo, Norway as the venue for the 2014 AGA. The President added that he hoped we could go to Ireland another year. AGENDA ITEM 7 – Lean Ship of the Future – Follow-up Report Presented by Fritz Ganzhorn (DMO) See - http://tinyurl.com/dyxl8xk - for the presentation document. Fritz explained the survey that resulted from the project and presented some of the results and conclusions. Q&A Christer Lindvall wondered how the results will be forwarded to IMO, perhaps an INFO Paper which IFSMA could co-sponsor. Fritz added that the results will also be available on the Danish Government website. Allan Gray commented that the subject will be discussed at the IHMA Congress next year where he anticipated more success in presenting to IMO. Peter Turner - regarding standardised forms there is a tendency for individual departments to add their own items to the form, care should be taken that this does not happen. Jef Cuyt added that the subject was also covered in the past during the AGA held in Antwerp during 2008. Fritz added – there is now less focus on seamanship and more focus on the compliance culture, he suggested that a focus point for IFSMA at IMO should be when new regulations are introduced, what can be taken away and what is the purpose of any new requirement. CMMA – there is a craft to seamanship with lots of rules to be followed. Need knowledge base and skills to function. If there is no ownership of the system then we are not going to have uptake at sea. Marcel van der Broek – applauded the Danish initiative. Agreed that we need to push this subject at IMO. Some aspects mentioned last time but not mentioned so far today, including retention of seafarers; high on the list for quitting the sea is the admin burden. A person ashore could be given responsibility for the admin for several ships. Page 5 of 28 IFSMA Melbourne, Australia 39th AGA Minutes AGENDA ITEM 8 – Time for Change Presented by Allan Gray, (Federal Master CMMA) Extract - We are seeing claims of declining crew competencies, we are advised that there is a world shortage of skilled seafarers we watch in dismay as the world desire for litigation is aimed squarely at the vessel’s master and we see career paths for mariners diminish as sectors of the industry try to protect their own turf. All this in a year that IMO say we should focus on sustainability. Now more than ever master mariner associations need to change and adapt and show the stewardship the industry requires. But are they capable of change? See - http://tinyurl.com/d9kxrvr - for the presentation document. AGENDA ITEM 9 – An Introduction for Shipmasters on Motivating Young Men and Women in Pursuing a Career in Logistics and Supply Chain Management Presented by Raffat Zaheer, (MMSoP) See Annex 2 for copy of the paper. See - http://tinyurl.com/d3rcaxu - for the presentation document. AGENDA ITEM 10 – Criminalisation of Seafarers Presented by Ernie van Buuren, (CMMA) See Annex 3 for copy of the notes for the paper. See - http://tinyurl.com/cde8qk2 - for the presentation document. Q&A Marcel van den Broek commented that seafarers often do not fill out the hours of work record and asked if this could be considered to be perverting the course of justice. Ernie answered no, as perverting the course usually happens after the offence. Paul Owen asked what advice he would give a Master or watchkeeper after an incident and does independent insurance offer a useful protection. Ernie agreed that insurance would be useful after the interests of the Master and the Owner diverge. Regarding advice after an incident, he suggested that they should always stick to the facts. Allan Gray said that for oil spills there is a strict liability on the ships that caused the spill. How do you remain innocent until proved guilty under these circumstances. Ernie answered, they still need to demonstrate that negligence took place to prove liability. Peter Turner – administrative monetary penalties, keeps it out of court and avoids criminal charges, he asked if Australia had any similar system. Ernie answered, there are summary offences but the trend is towards indictable offences. Jef Cuyt mentioned drugs and Dimitar Dimitrov mentioned the case where there is a shipmaster imprisoned in Panama without trial. Ernie replied it is not possible to obtain insurance for criminal offences but suggested that there is still a role for the shipowner to step in. Page 6 of 28 IFSMA Melbourne, Australia 39th AGA Minutes AGENDA ITEM 11 – The Role of the Master Presented by Peter Turner (CMMC) See page XXX of the IFSMA Annual review 2012-2013 for the paper See - http://tinyurl.com/bwqln95 - for the presentation document. Q&A Allan Gray – Commented that crews are cut to bare minimum today. When you had ships of 42 crew there was time to train officers to achieve the right experience or mentoring. Today there is not enough time to ‘solidify’ what you have learnt. Even for Pilots it’s not possible for lengthy training periods. Peter replied, by agreeing that most of us in the room went to sea with 4 watch-keepers and there used to be ample time for training, his main concerns were for shipmasters. Jorgen Loren, all officers today have the opportunity to command the ship which is a problem with insufficient qualifications. Willi Wittig – When it comes to the education and qualification of future shipmasters not only STCW has a role to play, but those in command who meet students, today’s shipmasters are not prepared to share their knowledge. First step, before changing STCW Convention, is to intervene and ask them to do a proper job onboard together with colleges to instil this requirement. Peter responded, if the ILO and others should fit their courses into the STCW so that the Master has the qualifications to say ‘I am in command’. Fritz Ganzhorn - 200 years ago partnerships bought a vessel, they hired a captain to look after their investment and he was able to hire his own crew, today the master must work with what he is given, he often finds an inexperienced person on the other end of the fax message. Important that we have a little more money. We have uniformed everything today to a higher or lower level. The question is so good but who should you put the question to, the shipowner? Peter replied, looking at the modern shipowner as opposed to the ship manager, not much difference who engages the Master, it is his training that is important, if the man does not have the training or experience then he cannot do the job and becomes a liability. Jef Cuyt – in view of the reduced manning levels today there is not much time or opportunity for the Master and officers to be involved in training. Peter concluded by agreeing that the Master does not have enough time to train, with the modern handling system we have he warned how long is it going to be before the shipowner will say “This man has a business degree he must be better to manage my ship” AGENDA ITEM 12 – Study of Vessel Traffic Safety Measures off Japanese Coast Presented by Megumi Masuda (JCA) See - http://tinyurl.com/clvtyq7 - for the presentation document. Q&A Fritz Ganzhorn – asked how the traffic safety measures are put in place, only in Japanese Charts? Megumi answered that it is a voluntary scheme only, adding that sometimes it is misunderstood as being official, so that it may not be appropriate to mark on the charts with ink. He warned that the general flow of traffic might differ from the JCA Separation Scheme. Page 7 of 28 IFSMA Melbourne, Australia 39th AGA Minutes AGENDA ITEM 13 – Maritime Labour Convention Presented by Darryl Coventry, Australian Maritime Safety Agency See - http://tinyurl.com/cbcrwyx - for the presentation document. Q&A Paul Owen – Asked that when medical emergencies on board an Australian vessel occurred and the standard Australian form was used, had consideration been given to how the information could be interpreted when the Australian vessel was in overseas territories. Darryl replied that this needed looking at. Koichi Akatsuka – remarked that regarding hours of work, once employers and seafarers’ unions agree, the working hours restrictions will not apply to shipmasters. Darryl – we would not disagree with other countries decisions. But in Australian legislation the shipmaster is also defined as a seafarer, so they would have to apply those protections to shipmasters as well. Peter Turner - The compliance surveyors you put in place are they only covered by the MLC. Darryl replied that the Fairwork Act only applies to Australian vessels, foreign flag including the new offshore Australian Register vessels are not covered by the Act, unless they have a coastal trading licence, Fairwork Act does not apply. Peter Turner continued by asking if the Master and seafarer are subject to further inspections on the ship Darryl – responded that issues on foreign flag vessels fall on the Flag state. AMSA will only ensure that seafarers are getting paid and will not look at pay rates and does not comply with MLC. Fritz Ganzhorn said that in Europe the Paris MOU Common Policy issue a list of deficiencies. Darryl added that the Tokyo MOU has similar policy. However, the administrative process to consistency amongst surveyors has yet to be determined. CMMA Didn’t see why we have to go back to STW to get changes in development, standards in accommodation, are you going to ISO? Darryl – we have IMO Noise levels and we have regulated also WHO for water standards. The ILO Code on ambient factors in the workplace has been codified. AGENDA ITEM 14 – Project Horizon Presented by Marcel van den Broek See page XXX of the IFSMA Annual Review 2012-2013 for the paper See - http://tinyurl.com/cdgnyhd - for the presentation document. Q&A CMMA – University of South Australia, has a free download on internet. With FADE system when you score 100 is considered to be equivalent to blood alcohol level of 0.5. Did the MARTHA researchers consider the FADE project as part of their study. Marcel – answered that the Horizon booklet is extensive and encouraged all to read it to see what areas it covers, many of the solutions to our problems often come from the insurance sector. Once the authorities approved the tools it can also be used for checking the minimum safe Page 8 of 28 IFSMA Melbourne, Australia 39th AGA Minutes manning. Many of the solutions to the problems of our world come from the insurance world. Jef Cuyt – while driving around last week he saw many warning signs on the road saying do not drive while sleepy. He added that we have had the tools to measure fatigue and known about it for many years and wondered why nothing has been done about it before now. Marcel replied that it was not correct to say nothing had been done about it. The project Horizon research took place last year. This year the UK Administration will come to IMO with a paper on the Project Horizon. He added that everywhere his organisation goes they use the results of the project, it must not end up somewhere is a drawer. There are many partners in the project, one of which is the Association of European Shipowners, and also Intertanko, they are not complaining. This can mean the end of the six on six off system for example. Willi Wittig – Thanked Marcel once again for bringing this project to our attention. Aware of a similar study for lorry and bus drivers, he had tried to set up a consortium to transfer this knowledge to the sea but pressure was not high enough for success. There was a similar project from Germany and EU Space Agency to produce a tool to calculate the times for sleep. It is very useful to have a confirmation study. He recommended that this be brought to the researchers’ attention. He added that while talking about fatigue, he is in consultations with medical doctors to identify the status of fatigue by studying body samples. Christer Lindvall mentioned IFSMA efforts to solve the fatigue problem in the past including at ILO. Marcel asked for a link to make contact and pass on the results. Fritz Ganzhorn – Hopes that this is the last project. The time is now to end discussion on fatigue and press for enforcement. He concluded his remarks by stating that the study seems to confirm that 4 on 8 off is OK - but that 6 on 6 off is not OK. Marcel – Commented that research shows that night hours are the most dangerous. So we should make night hours shorter. There was further discussion on this project AGENDA ITEM 15 – Master-Pilot Relationship in The Electronic World Presented by Dimitar Dimitrov, (BSMA) See page XXX of the IFSMA Annual Review 2012-2013 for the paper See - http://tinyurl.com/ch7yjx7 - for the presentation document. Q&A Peter Turner, mentioned the Portable Pilot Unit (PPU) used on board sometimes by pilots and asked about the amount of team work on the bridge. Dimitar replied that it depended on the ship and the port, his port has two parts one part 1906 and the other from 1970s, in his experience there is no time to use the PPUs, accidents can occur in seconds or minutes, he showed that the distances between the quays is only 200m, you can have ships of 30m width alongside. He added it might be helpful in the long canals and in reduced visibility. Jef Cuyt remarked that in Belgium he had the impression that the PPUs are used by pilots as a private toy and that the Master and officers on the ship do not interfere with what the pilot is doing with his PPU. Dimitar responded that sometimes when he has a Russian Master with a Turkish helmsman he will communicate directly with the helmsman in Turkish and the Masters do not complain this is the reality. CMMA commented that the pilot is expected to have an independent means of fixing the vessel’s position and the Master is expected to challenge the pilot especially prior to an alter course. In Australia such challenges are encouraged. Jef Cuyt There could be a legal issue as the crew have no idea as to whether the PPU has been approved and if it is reliable. Dimitar replied that through EMPA and IMPA there is now a harmonisation of standards for PPUs. There are now more that 20 pilot stations Page 9 of 28 IFSMA Melbourne, Australia 39th AGA Minutes around the world that are authorised, Lloyd’s Register is the body that authorises the standards. AGENDA ITEM 16 – Safety and Security Trainer Presented by Willi Wittig (VDKS) [Author Claus Bornhorst of VDKS] See page Annex 4 for the paper AGENDA ITEM 17 – Approval of Resolutions Res 1/2013 Dealing with Fatigue Following discussions concerning other fatigue avoidance programmes, it was agreed that Project Horizon with MARTHA should take priority for this Resolution. Res 2/2013 Qualifications for Command Draft wording not supported – withdrawn for the time being. Res 3/2013 Criminalization of Shipmasters After discussion it was adopted. Res 4/2013 Shipmasters Administrative Workload Adopted after a brief discussion. Three AGA Resolutions were adopted, (Res 2/2013 withdrawn) – see Annex 1. The Drafting Committee were thanked for their excellent work and given a round of applause. AGENDA ITEM 18 – Any Other Business 1. Jorgen Loren, amongst other rescue and safety systems, he described a system to rescue survivors directly in their liferafts all-together as opposed to the present idea to rescue persons from liferafts one by one. These had been demonstrated in sea conditions wind 5m/sec, 3m wave and 0°C temperature. His ship has demonstrated the rescue of 39 persons in seven minutes. He also described a man overboard rescue system that works in similar conditions to recover the rescue boat and a mass rescue system. He also mentioned the sea-calming turn. He concluded by saying that development continues and that he had described only one system, and that if others also worked on developing safety systems we could improve safety at sea. 2. Peter Turner –informed the Assembly about a project setup where young people can learn from relevant seafaring tasks, (including seamanship, loading and navigation,) set with the chance to earn money prizes by competing with other teams; this is run in Newfoundland. The whole project is run by the Maritime Institute and supported financially by the maritime industry. Page 10 of 28