National Archives and Records Administration FY 2017 CONGRESSIONAL JUSTIFICATION February 9, 2016 National Archives and Records Administration SUMMARY of the FY 2017 REQUEST Fiscal Year 2017 Budget Request CONTENTS Summary of the Request ............................................................................2 NARA Mission, Vision, and Goals ..............................................................4 NARA Organization ....................................................................................6 Summary of Requested Appropriations Action ...........................................7 Total Discretionary Obligations by Object Classification .............................8 National Archives and Records Administration Summary of the FY 2017 Request Summary of the Request The FY 2017 budget of the National Archives and Records Administration (NARA) requests $398 million in discretionary appropriations. This is an increase of $8.9 million from amounts provided to NARA appropriations in FY 2016 Consolidated Appropriations Act, excluding additional amounts provided under section 635. Within the aggregate request, $381 million is requested for the Operating Expenses appropriation, $4.8 million is requested for the NARA Office of Inspector General, $7.5 million is requested for Repairs and Restoration of NARA-owned buildings, and $5 million is requested for the National Historical Publications and Records Commission (NHPRC) Grants Program. Appropriations Request (Dollars in Thousands) FY 2015 FY 2016 FY 2017 change from Enacted Enacted Request FY 2016 Operating Expenses $ 365,000 $ 372,393 $ 380,634 +8,241 Office of Inspector General 4,130 4,180 4,801 +621 Repairs and Restoration 7,600 7,500 7,500 +0 NHPRC Grants Program 5,000 5,000 5,000 +0 NARA Appropriations Request $ 381,730 $ 389,073 $ 397,935 +8,862 Title VI, "NARA (Sec. 635)" 0 7,000 0 -7,000 Total Appropriations $ 381,730 $ 396,073 $ 397,935 +1,862 NARA requests an increase of $8,241 thousand and 27 FTE to the Operating Expenses appropriation, which is the net of the following changes from the FY 2016 enacted level: (1) An increase of $2.7 million to provide for the FY 2017 pay raise (1.6%) and the annualization of the FY 2016 pay raise (1.3%). (2) Reductions totaling -$5.1 million in program efficiency savings. (3) An increase of $4.9 million and 15 FTE to prepare for the FY 2017 Presidential Transition. Funds requested would provide for the transportation of electronic Presidential records to NARA’s data center in Keyser, WV, transportation of analog records and artifacts to a temporary storage facility in Chicago, IL, and new employee to staff the temporary facility. (4) An increase of $3.5 million to complete development of the next-generation Electronic Records Archives (ERA 2.0), and to provide for the migration and retirement of legacy records systems that will be subsumed by ERA 2.0. NARA-2 National Archives and Records Administration Summary of the FY 2017 Request (5) An increase of $1.5 million and 7 FTE to address critical Information Technology security concerns, including costs to fully implement logical access controls and integrate physical and logical access control systems. (6) An increase of $850 thousand to provide for additional rental payments to the Government Publishing Office for new archival storage space acquired under sec. 635 of Division E of the FY 2016 Consolidated Appropriations Act (P.L. 114-113). NARA requests an increase of $621 thousand to the Office of Inspector General appropriation, for the following changes from the FY 2016 enacted level: (7) An increase of $61 thousand to provide for the FY 2017 pay raise (1.6%) and the annualization of the FY 2016 pay raise (1.3%). (8) An increase of $560 thousand to provide for four full-time program auditors. Summary of Discretionary Budget Authority (Dollars in Thousands) FY 2015 FY 2016 FY 2017 change from Enacted Enacted Request FY 2016 Operating Expenses $ 365,000 $ 372,393 $ 380,634 +8,241 Redemption of debt -19,514 -21,208 -23,049 -1,841 Net budget authority.............. $ 345,486 $ 351,185 $ 357,585 +6,400 Office of Inspector General 4,130 4,180 4,801 +621 Repairs and Restoration 7,600 7,500 7,500 +0 NHPRC Grants Program 5,000 5,000 5,000 +0 Subtotal, net budget authority $ 362,216 $ 367,865 $ 374,886 +7,021 TITLE VI, "NARA (Sec. 635)" 0 7,000 0 -7,000 Total net budget authority $ 362,216 $ 374,865 $ 374,886 +21 NARA’s budget requests $375 million in net budget authority for FY 2017. NARA net budget authority is calculated as the appropriation request, minus amounts used for repayments of principal on debt held by the public that was used to finance the construction of the National Archives facility at College Park, MD. Repayments of principal are provided from the Operating Expenses appropriation. For FY 2017, this amount totals $23 million. NARA will complete repayment on this debt in FY 2019. NARA-3 National Archives and Records Administration Summary of the FY 2017 Request NARA Mission, Vision, and Goals The vision, mission, and strategic goals established in the FY 2014 – FY 2018 NARA Strategic Plan confirm NARA’s commitment to openness, transparency, and citizen engagement through public access to government records. NARA’s new strategic framework adds context and a higher purpose to NARA operations, drives increased coordination between NARA programs, and sets priorities for improved resource allocations. VISION We will be known for cutting-edge access to extraordinary volumes of government information and unprecedented engagement to bring greater meaning to the American experience. NARA will collaborate with other Federal agencies, the private sector, and the public to offer information – including records, data, and context – when, where and how it is needed and transform the American public’s relationship with their government. MISSION We drive openness, cultivate public participation, and strengthen our nation’s democracy through public access to high-value government records. NARA’s mission is to provide public access to Federal Government records in its custody and control. Public access to government records strengthens democracy by allowing Americans to claim their rights of citizenship, hold their government accountable, and understand their history so they can participate more effectively in their government. VALUES NARA values reflect shared aspirations that support and encourage the agency’s long-standing commitment to public service, openness and transparency, and the government records that NARA holds in trust. Collaborate—Create an open, inclusive work environment that is built on respect, communication, integrity, and collaborative team work. Innovate—Encourage creativity and invest in innovation to build our future. Learn—Pursue excellence through continuous learning and become smarter all the time about what we know and what we do in service to others. NARA-4 National Archives and Records Administration Summary of the FY 2017 Request STRATEGIC GOALS NARA’s strategic goals identify the four key areas in which NARA must excel in order to efficiently and effectively deliver its mission in a modern environment. Make Access Happen.—NARA will make all records available to the public in digital formats, to ensure that anyone can explore, discover, and learn from NARA holdings. Connect with Customers.—NARA will improve internal and external customer engagement to cultivate and sustain public participation. Maximize NARA’s Value to the Nation.—NARA will reform and modernize records management policies and practices within the Federal government to effectively support the transition to digital government. NARA will drive public and commercial re-use of historical government data and records to create measurable economic activity. Build Our Future Through Our People.—NARA will create and sustain a culture of empowerment, openness, and inclusion; and ensure that NARA has a diverse workforce with the skills necessary to fulfill the agency’s mission TRANSFORMATIONAL OUTCOMES NARA transformational outcomes describe the organizational culture that NARA must build in order to meet the challenges of the future, improve organizational performance, and better serve the American people. One NARA.—We will work as one NARA, not just as component parts. Out in Front.—We will embrace the primacy of electronic information in all facets of our work and position NARA to lead accordingly. An Agency of Leaders.—We will foster a culture of leadership, not just as a position but as the way we all conduct our work. A Great Place to Work.—We will transform NARA into a great place to work through trust and empowerment of all of our people, the agency’s most vital resource. A Customer-Focused Organization.—We will create structures and processes to allow our staff to more effectively meet the needs of our customers. An Open NARA.—We will open our organizational boundaries to learn from others. NARA-5 National Archives and Records Administration Summary of the FY 2017 Request NARA Organization NARA’s organizational structure focuses agency resources and management attention on delivering coordinated and effective services to key stakeholders and customers. NARA’s customer-focused organizations allow the agency to better engage its stakeholders, encourage their collaboration and participation, and respond to their needs expediently and efficiently. This structure eliminates duplication of processes and resources, creates a more flexible and agile organization, and promotes shared accountability for the performance of the agency as a whole. National Archives and Records Administration Office of Inspector General Equal Employment Opportunity National Historical Publications Archivist General Counsel and Records Commission Deputy Archivist Strategy & Communications Congressional Affairs Office of Innovation Human Capital Office Chief Operating Officer Legislative Archives, Business Research Agency Federal Information Presidential Support Services Services Register Services Libraries, and Services Museum Svcs • Legislative Archives, Presidential Libraries, and Museum Services fulfills the records needs of the White House and Congress, researchers who make use of Presidential and Congressional records, and museum visitors, educators, and students. • Research Services provides world-class service to researchers and citizens wanting to access the records of the National Archives and preserves archival holdings for the benefit of future generations. • Agency Services leads NARA efforts to meet the records management needs of Federal agencies and represents the public’s interest in the transparency of these records. • The Office of the Federal Register fulfills the Archivist’s responsibilities to publish the daily Federal Register, the Code of Federal Regulations, and the Statutes-at-Large, and other statutory requirements. • Information Services and Business Support Services improve NARA’s efficiency and effectiveness by providing tools, services, facilities, and expertise that support agency operations. NARA-6 National Archives and Records Administration Summary of the FY 2017 Request Summary of Requested Appropriations Action (Dollars in Thousands) FY 2015 FY 2016 FY 2017 Actual Enacted Request Operating Expenses: Legislative, Presidential, and Museum Services $ 111,560 $ 109,376 $ 109,989 Citizen Services 103,222 99,030 102,154 Agency and Related Services 74,289 84,956 90,175 Facility Operations 76,027 79,031 78,316 Total Appropriation $ 365,098 $ 372,393 $ 380,634 Redemption of debt -19,514 -21,208 -23,049 Net budget authority $ 345,584 $ 351,185 $ 357,585 Office of Inspector General 3,387 4,180 4,801 Repairs and Restoration 9,667 7,500 7,500 NHPRC Grants Program 5,279 5,000 5,000 Total Appropriations Request $ 383,431 $ 389,073 $ 397,935 Title VI, "NARA (Sec. 635)" 0 7,000 0 Total Appropriations $ 383,431 $ 396,073 $ 397,935 Total, Discretionary net budget authority $ 363,917 $ 374,865 $ 374,886 Full-Time Equivalents (FTE) 2,833.0 2,918.0 2,949.0 NARA-7 National Archives and Records Administration Summary of the FY 2017 Request Total Discretionary Obligations by Object Classification (Dollars in Thousands) FY 2015 FY 2016 FY 2017 Actual Enacted Request 11.1 Full-time, permanent............................................. $ 125,160 $ 134,319 $ 138,801 11.3 Other than full-time permanent............................. 244 1,018 1,034 11.5 Other personnel compensation............................ 1,841 1,659 1,684 11.8 Special personal services payments.................... 73 59 60 12.1 Civilian personnel benefits.................................... 39,406 41,042 42,705 13.0 Benefits for former personnel............................... 80 160 160 21.0 Travel and transportation of persons.................... 923 1,033 1,138 22.0 Transportation of things........................................ 305 436 1,736 23.1 Rental payments to GSA...................................... 6,478 6,551 6,959 23.2 Rental payments to others.................................... 1,067 1,033 1,883 23.3 Communications, utilities, and misc. charges..... 12,962 13,479 11,898 24.0 Printing and reproduction...................................... 609 609 609 25.1 Advisory and assistance services........................ 11,298 17,779 17,424 25.2 Other services from non-Federal sources........... 26,621 26,325 28,432 25.3 Other goods and services from Federal sources 17,874 24,341 25,749 25.4 Operation and maintenance of facilities............... 28,187 32,463 29,722 25.5 Research and development contracts................. 170 185 185 25.7 Operation and maintenance of equipment........... 29,642 36,404 34,023 26.0 Supplies and materials......................................... 2,915 3,248 2,864 31.0 Equipment............................................................. 29,249 13,058 9,997 32.0 Land and structures.............................................. 13,997 11,796 9,500 41.0 Grants, subsidies, and contributions.................... 5,284 5,337 5,000 42.0 Insurance claims and indemnities........................ 74 0 0 43.0 Interest and dividends........................................... 9,458 7,764 5,923 94.0 Financial transfers................................................ 19,514 21,208 23,049 99.0 Obligations, appropriated................................. $ 383,431 $ 401,306 $ 400,535 Subtotal, PC&B......................................... 166,804 178,257 184,444 Subtotal, non-labor.................................... 216,627 223,049 216,091 Note: This schedule includes obligations of available balances from prior-year appropriations. NARA-8 National Archives and Records Administration OPERATING EXPENSES Fiscal Year 2017 Budget Request CONTENTS Appropriation Language .............................................................................2 Program Description ...................................................................................3 Explanation of Changes .............................................................................4 Amounts Available for Obligation ................................................................9 NARA Budget Activities ............................................................................ 10 Legislative Archives, Presidential Libraries, and Museum Services .... 12 Citizen Services .................................................................................. 14 Agency and Related Services ............................................................. 17 Facility Operations .............................................................................. 22 Obligations by Object Classification ......................................................... 24