Cataloguing Section Minutes 1 (44) Standing Committee Helsinki, Finland, 2012 INTERNATIONAL FEDERATION OF LIBRARY ASSOCIATIONS AND INSTITUTIONS WORLD LIBRARY AND INFORMATION CONGRESS 78th IFLA GENERAL CONFERENCE, HELSINKI, FINLAND 11-17 AUGUST 2012 STANDING COMMITTEE CATALOGUING SECTION (CATS SC) Meetings: Standing Committee I (SC I), Saturday, August 11, 9:15-11:45 (Ballroom 1) Standing Committee II (SC II), Tuesday, August 14, 13:15-14:45 (Room 208) Chair: Hanne Hørl Hansen Secretary: Miriam Säfström MINUTES: SC I ....................................................................................................................... 2 MINUTES: SC II ...................................................................................................................... 5 ATTENDENCE: SC I ............................................................................................................ 11 ATTENDENCE: SC II........................................................................................................... 11 ATTENDENCE OBSERVERS (SCI and SCII) .................................................................. 12 APPENDIX I: FRBR RG: Report of activities 2011-2012 ................................................. 14 APPENDIX II: ISBD RG and ISBD/XML Study group: Activity report 2011-2012 ...... 14 APPENDIX III: IFLA CATS Strategic plan: is an Update of ICP Needed?.................... 16 APPENDIX IV: Expansion of the ICP to form an international cataloguing code? ....... 19 APPENDIX V: Report from ALA CC:DA, ALA Midwinter Conference 2012 ............... 21 APPENDIX VI: Report from ALA CC:DA, ALA Annual Conference 2012 ................... 23 APPENDIX VII: Financial statement 2012 ......................................................................... 26 APPENDIX VIII: Update on Helsinki meetings: ISBD RG ............................................... 31 APPENDIX IX: Update on Helsinki meetings: FRBR RG ................................................ 34 APPENDIX X: Report from ISO TC46 Annual meetings 2012 ........................................ 43 Cataloguing Section Minutes 2 (44) Standing Committee Helsinki, Finland, 2012 MINUTES: SC I Standing Committee I: Saturday, August 11, 9:15-11:45, Ballroom 1 For attendance, see p. 11-13. 1. Welcome and introductions The Chair, Hanne Hørl Hansen, welcomed all Standing Committee (SC) members, and observers. This was followed by brief introductions of the SC members, as well as of observers. 2. Agenda All SC members approved the agenda. 3. Minutes of 2011 meetings in San Juan The minutes (http://www.ifla.org/files/cataloguing/reports/meeting_2011.pdf) were approved as written. 4. Announcements 4.1 Division and Section programmes The Chair, Hansen, announced the Section Programme to be held on Sunday, 12 August 2012, from 13:45–15:45. The theme is “Inspired moments in cataloguing!” and the programme includes four papers: The gap between users and cataloging by Zhai Xiaojuan and Nie Na (Nanjing University Library, Nanjing, Jiangsu Province, China) Metadata with levels of description: new challenges to catalogers and metadata librarians by Myung-Ja Han (University of Illinois at Urbana Champaign, Urbana, Illinois, USA) Digital services in a new digital library - new ways of presenting the library catalogue by Asgeir Rekkavik and Anne-Lena Westrum (Oslo Public Library, Deichmanske bibliotek, Oslo, Norway) and Kim Tallerås (Oslo and Akershus University College of Applied Sciences, Oslo, Norway) L’infrastructure de l’information et les besoins des utilisateurs: tout le pouvoir aux données structurées! by Vincent Boulet (Bibliothèque nationale de France, Paris, France) 4.2 Thanks to translators The Chair extended her warm thanks to all translators who have helped with the programme papers. Cataloguing Section Minutes 3 (44) Standing Committee Helsinki, Finland, 2012 5. Future Cataloguing Section programmes 5.1 79th IFLA WLIC in Singapore, August 17-23, 2013 The Section has received a proposal from the Audiovisual & Multimedia Section. They propose a joint session on the cataloguing of audiovisual material and multimedia, metadata and standards. Particularly they want to focus on ways to get metadata for the digitized collections of audiovisual materials, which are growing fast. A meeting with the chair of the Audiovisual & Multimedia Section is planned today. The SC agreed that this is an interesting suggestion and asked the Chair and Secretary to move forward on this. 5.2 Satellite meeting 2014 The SC has discussed organising a satellite meeting on RDA as a follow-up to the 2011 meeting. It must be decided well in advance to allow us to be prepared for the IFLA procedure for such meetings. The SC agreed that a satellite meeting is a good idea, and that we should proceed with the planning. The venue for the 80th IFLA WLIC meeting had at this time not been announced (though we know it will be in Europe). 6. Reports 6.1 FRBR Review Group and subgroups Pat Riva, Chair of the FRBR Review Group (RG), submitted a report of activities of the FRBR RG 2011-2012 (Appendix I). 6.2 ISBD Review Group: the PC´s request for strategic plan Central funding of section projects was very limited this year. IFLA CATS is a busy section, and the section subgroups had applied for funding of several projects. Some of these received funding, some did not. The ISBD Review Group (RG) did not receive funding for the projects they planned. The Professional Committee (PC) however wanted to know more about the Review Group and what the strategic plan for the ISBD standard looks like. During this IFLA WLIC, ISBD RG Chair Mirna Willer, CATS SC Chair Hanne Hørl Hansen, and Division III Chair Tone Moseid will meet and discuss this issue. 6.2 ISBD Review Group and subgroups Mirna Willer, Chair of the ISBD Review Group (RG), submitted a report of activities of the ISBD RG and the ISBD/XML Study Group for the period 2011-2012 (Appendix II). 6.3 IFLA Namespaces Technical Group The IFLA Namespaces Technical Group was formerly known as the IFLA Namespaces Task Group. It is affiliated with the Classification and Indexing Section, but its work is of great interest to the Cataloguing Section. Gordon Dunsire chairs the group. A report of Task Group activities up to June 2012 can be found at http://www.ifla.org/node/5353. 6.4 IFLA Committee on Standards Cataloguing Section Minutes 4 (44) Standing Committee Helsinki, Finland, 2012 Patrice Landry presented the new IFLA Committee on Standards. The Committee will support and advise the Professional Committee (PC) on all standards-related work (not only bibliographic standards). They will have their first physical meetings during this IFLA WLIC. The Committee also plans an open session the 16th of August 10.45-12.45. 7. Strategic Plan 2011-2013 / Action plan 2012 In November 2011 the CATS strategic plan for 2011-2013 (http://www.ifla.org/en/node/1959) was adopted. At the SC meeting in San Juan 2011 it was decided that some items in the strategic plan should be discussed at this year´s meeting. These were: • Is a review of the Statement of International Cataloguing Principles (ICP) needed? (CATS strategic plan, 1.3) • Should the ICP be expanded to form an international cataloguing code (is it needed, is the goal realistic)? (CATS strategic plan, 1.4) 7.1 CATS strategic plan, 1.3 (Need for review of the ICP?) A working group consisting of Agnese Galeffi, Dorothy McGarry and Dave Reser has prepared a report on this question (see Appendix III). The conclusion of the group is that the ICP needs to be updated. Among the reasons for this are that this might result in a clearer statement of the goals and objectives of the ICP (the scope of the document is currently broader than its title implies). Also, work has been going on since the ICP was published, and currently its user tasks do not include those mentioned in FRAD (“contextualize” and “justify”), or FRSAD ("explore"). A discussion followed. The ICP must be general, so it does not have to be updated too often. There is ongoing work on aligning the IFLA standards mentioned in the ICP; should the review work start now, it must follow this alignment process closely. It was decided that another working group should start to plan for the ICP review, taking these considerations in mind. Galeffi, Reser and McGarry were all willing to continue the work. It was also decided that the FRBR and ISBD RGs should name representatives that could serve as liaisons to these groups and make sure that the consolidation of FRBR/FRAD/FRSAD and the alignment ISBD/RDA are taken into account. 7.2 CATS strategic plan, 1.4 (Strategy on international cataloguing code) Hansen and Säfström presented a discussion paper on the subject (See Appendix IV). It was concluded that the CATS should not aim to form an international cataloguing code. The Cataloguing Section should however continue to take a leadership and partnership role in international cataloguing work. CATS products such as the ICP, the FR family and the basic elements for descriptive cataloguing from the ISBD form the backbone of evolving cataloguing codes such as RDA. It was decided that Section 1.4 in the strategic plan should be deleted. 7.3 Changes in the strategic plan/actions An updated version of the strategic plan will be prepared. According to new IFLA instructions the sections must formulate action plans, listing at least three actions. The Chair will draft an action plan and circulate to the SC members. Cataloguing Section Minutes 5 (44) Standing Committee Helsinki, Finland, 2012 8. Adjournment The Chair adjourned the meeting at 12.15 until Tuesday, 14 August. MINUTES: SC II Standing Committee II: Tuesday, 14 August 11:30-13:00, Room 208 For attendance, see p. 11-13. 9. Welcome The Chair, Hanne Hørl Hansen, welcomed all Standing Committee (SC) members and observers to this second meeting of the CATS SC. This was followed by brief introductions of the SC members and the observers. 10. Agenda The agenda was updated with some items (inserted below). 11. Reports, part II 11.1 American Library Association: Committee on Cataloging: Description and Access Jay Weitz, liaison to the American Library Association Committee on Cataloging: Description and Access (ALA CC:DA), presented two reports from the Committee meetings at ALA Midwinter and ALA annual meeting (Appendix V-VI). 11.2 SCATNews Unni Knutsen, the newsletter editor, explained how she in the last two issues of SCATnews has aimed for a greater diversity and a broad representation from many different countries and regions. If SC members or observers would like to contribute to SCATNews or know of any interesting content, please contact the editor. Right now an online survey about the content of SCATnews is going on. The deadline is November. A link to the survey will be sent to the SC members via e-mail. 11.3 IFLA website Agnese Galeffi, CATS information coordinator, reported that the IFLA website has just been updated. It now includes more translations of ISBD consolidated, and many different background documents. This year, Galeffi will look into social media as an information channel. A short discussion of the pros and cons of information via blogs and tweets followed. 11.4 IFLA Committee on Standards Anders Cato is the Division III (Library Services) representative on the Committee on Standards. As the first meeting of this group had not yet taken place at the time of the SCII meeting, he had nothing new to report. Cataloguing Section Minutes 6 (44) Standing Committee Helsinki, Finland, 2012 The purpose, role and function of the Committee were discussed. At the CATS SCI, Patrice Landry invited input on this. There will be opportunity to discuss further at the open session of the Committee on Standards. An important issue for the Committee on Standards is the publication of IFLA standards on the web. The CATS has raised this question for many years (see also 12.1 below). Not to make the standards available is counter-productive as it hinders the uptake. Hopefully the Committee on Standards can solve this. In any case information on the progress on this question must be posted on the IFLA website. The Committee on Standards will play an important part in advising the PC in the funding of standards-related projects. A large portion of the bibliographic standards work is however the ongoing maintenance work. The CATS sees a danger in this competing with other, more “lively” projects. A solution could be that part of the funds is reserved for the maintenance of existing IFLA standards. During the WLIC meetings of the CATS subgroups it has been discussed whether some of those who handle general, strategic questions (e.g. the Namespaces Technical Group) should have a more natural place under the Committee on Standards. This is however a question that cannot be solved until December, at the earliest. For the moment the structure is unchanged. 11.5 Anonymous Classics, Names of Persons – status and future Anonymous classics: The Chinese list of Anonymous Classics has been published on the website thanks to Ben Gu and information coordinator Galeffi. Names of persons: The solution discussed for names of persons is some kind of inclusion in VIAF. Anders Cato has written to Thom Hickey, but has as yet not received an answer. SC members reported from the VIAF meeting that VIAF is now feeding directly into ISNI (International Standard Name Identifier). Another solution for Names of persons might be going directly to ISNI?A problem with Names of persons is that few national libraries have contributed their local principles, and some of those who have have not updated this information for a very long time. At the same time some have sent in new information. While we are exploring new ways of handling Names of persons, we must find a practical way to approach this. It was decided that a working group should be formed. This consists to begin with of Anders Cato and Françoise Leresche. 11.6 MulDiCat Anders Cato and Gordon Dunsire reported that most of the MulDiCat content (about 90%) by this time had been published in the Open metadata registry (OMR) (http://metadataregistry.org/vocabulary/show/id/299.html). To have it published in this way benefits everybody and makes it easier to take advantage of the multilingual content. It allows for full version control and will make it possible for new translations to be incorporated by the translators themselves. This solution also allows for extended intended uses: when MulDiCat terminology is used in the future, it can be marked up and the multilingual content in that way be linked directly into the documents. The OMR publication of MulDiCat has already proven useful in the translations of papers for this year´s open session. Cataloguing Section Minutes 7 (44) Standing Committee Helsinki, Finland, 2012 12. Announcements 12.1 Leadership Forum of the Library Services Division The Chair reported from the Leadership forum. Much of the information was focused on the funding of projects vs. administration costs. With limited means, the Professional Committee (PC) wants to favour the IFLA projects. Administration funds have earlier been based on the number of section members. As the funds have rarely been used, they have proved hard to handle in the IFLA budget. For 2012 each section is provided the amount of 400 euros, regardless of how many members it has. When applying for funding, a project can run for two years at the most. This has practical reasons that have to do with mandate time for IFLA officers. At the same time it can be troublesome for really long projects that can only be funded two years at a time. The question of web publication of the IFLA standards was raised again. That standard documents are not freely available is a problem not only for CATS, but also for other sections. IFLA as an organisation must strive to make this information accessible for all, and help the uptake of IFLA standards. At the leadership forum the question about satellite meetings was raised. These have to be planned a long time in advance. Many sections have experienced problems with making this planning when the place for the next suitable IFLA WLIC is not announced until the last day of the conference, after which few meetings are held. IFLA headquarters replied that it plans to take a more active part in the planning of satellite meetings, and e.g. compile lists of local organisations/institutions that are willing to host such events, and also look at possible funding solutions for these. At the Division IV (Support of the profession) leadership brief there had been a heated discussion about the forms for the Leadership Brief and the Division Leadership Forum. It was considered too much one-way communication. Much of the information given could probably be sent in advance, and the time could then be spent with questions and answers to the Governing Board (GB) and the Professional Committee (PC). 13. Finances Miriam Säfström, the Section treasurer, presented the financial report that had been sent out earlier (see Appendix VII). 13.1 Financial report, August 2012 The Section overspent its allotment by some hundred euros, but this was authorized by the PC at its December meeting. 13.2 Budget for 2012/2013 The proposed budget for 2013 includes some uncertainties, as it was drafted before the SC meetings. The SC has now decided that the review of the ICP will be started, but has at yet not discussed the costs. For the meantime the Namespaces Technical Group will remain under the Classification and Indexing Section, and its project funding be a part of the budget of this section and/or the Cataloguing Section. Cataloguing Section Minutes 8 (44) Standing Committee Helsinki, Finland, 2012 14. Evaluation of Cataloguing Section programme 2012 The Section programme this year consisted of a satellite conference on “Bibliography in the digital age” in Warsaw and the open program “Inspired moments in cataloguing” in Helsinki. The Satellite meeting was organised by the Cataloguing section together with the Bibliography section. The National Library of Poland served as host and most generously supplied the conference venue, lunch and the organisation team. This meant there was no need for a conference fee. The meeting was attended by about 70 persons, which is a good turnout, considering the specialized content. The programme combined presentations from a call for papers with a “tour around the world” where invited speakers talked on the subject. National bibliographies were in focus, but the angle was a cataloguing/metadata one and the result was very good. This year´s open programme “Inspired moments in cataloguing” was held Sunday, August 12th and was very well-attended. The organising group explained the selection process, in which they had tried to make room for different countries and show many aspects. Some discussion on the programme followed. It is hard to find a good level of the presentations. Our section wants to communicate with the larger community, but at the same time we have a highly specialised crowd, to whom we want to give something inspiring/state-of-the-art to take home. Maybe the balance could be made easier with clearer instructions/guidelines to the speakers on who our audience is? The Satellite meeting was a good case for combining a call for papers with invited speakers. Key people could also be approached or encouraged to write papers. Many SC members missed the Section report that used to be a standing feature at the open programme. The Chair considered this a good point and promised that this would be re- introduced in 2013. 15. Other business 15.1 CATS subgroups: update on Helsinki meetings As the SCII was held very early, the subgroups had not had all their planned meetings at this time. See Appendix VIII-IX. ISBD Review Group (RG) During the year, the RG has concentrated on the consolidation of ISBD with RDA element set (ISBD/RDA alignment), RDA/ONIX Framework (ISBD/ROF mapping) and FRNR model (preliminary mapping). Two documents have been produced, and will be sent to CATS SC for approval. These concern 1) Alignment of ISBD and RDA element sets, and 2) Mapping of ISBD Area 0 vocabularies to RDA/ONIX framework vocabularies. A third effort has been discussed during IFLA WLIC. This project has been called the “National Bibliographic Agency Profile”, but the name is misleading and has led to some confusion. The project and resulting report is about the ISBD/RDA application profile with the addition of guidelines regarding mandatory elements and choice of alternatives and options. The work is in progress, but if funding for a face-to-face meeting in Cataloguing Section Minutes 9 (44) Standing Committee Helsinki, Finland, 2012 September 2012 will be approved, the first draft could be expected to be distributed by the beginning of 2013. As mentioned earlier, the chair of the ISBD RG has been in contact with the chair of Division III, in order to make clear RG priorities and further explain the goal of the projects for which funding was asked. In these discussions this project, which is close to complete, has been put forward as something that is possible to finalise with a small amount of funding. This would then be used for a face-to-face meeting, which is sometimes the most effective way to settle decisions and put together reports. The ISBD RG now plans to apply for funding to finish the application profile. The Bibliography Section will be informed, as they can give input to the application profile, even though it is not, as was originally perceived, a national bibliographic agency profile. The working group will also keep contact with the Namespaces Technical Group and the DCMI, as the latter are also working with an application profile. The report will be sent to CATS for input as soon as there is a document draft. FRBR Review Group (RG) At their meeting the FRBR RG discussed issues raised by the ISSN network, which feeds into the ongoing consolidation process of the FR family of conceptual models (FRBR, FRAD and FRSAD). The RG also received a report about the EURIG Working Group on Aggregates. EURIG is the European RDA Interest Group, and the Working Group (WG) on Aggregates is meant to be an informing group that concerns itself with the handling of aggregates in RDA. The WG is meant to be a forum for discussion of possible solutions, but also group that points the FRBR RG to what questions are not sufficiently solved in the conceptual model of today, once again something that will feed into the consolidation process. Elena Escolano was named as the FRBR RG liaison to the ICP working group (see 7.1 above). After the IFLA WLIC the FRBR RG plans a working meeting to continue the consolidation between the conceptual models of the “FR family”. Statement on Universal Bibliographic Control (UBC) The statement on UBC originally drafted by the Bibliography Section has been circulated to relevant sections, among those CATS, and has received some good comments. Next step is to promote the statement within IFLA, to ensure that effort is put into this area. Cataloguing Section Minutes 10 (44) Standing Committee Helsinki, Finland, 2012 15.2 Reports from other institutions No reports were given. 15.3 Update on future Cataloguing Section programmes 79th WLIC in Singapore: August 17-23, 2013: Joint session with the Audiovisual & Multimedia Section Representatives from the SC have had a meeting with the chair of the Audiovisual & Multimedia Section, Marwa el Sahn, and two of her SC members. The meeting was very inspiring, and we are at the moment aiming for a three hour joint session. A programme draft will be circulated to the SC members. 80th WLIC in 2014 (later announced to be Lyon, France) The Section plans for a Satellite conference on RDA before or after the WLIC. More information will follow. 15.4 ISBD strategy The ISBD RG has had reason to discuss its strategy during this week. At the same time as the group is busy with moving the standard forward (alignment ISBD/RDA, ISBD expressed in namespaces), the group is responsible for updating ISBD consolidated, having translator contacts and so forth. In the strategic plan for the group it must be clear what future is envisioned for the ISBD standard, and how it is meant to play together with e.g. RDA. The RG is working on a clarification of its current strategic plan. As the ISBD work forms an important part of the CATS strategic plan, this is something the SC will have to consider when this is updated. 16. Adjournment The chair thanked all those present and adjourned the meeting.