1 MINUTES OF THE BOARD MEETING HELD ON 22nd OCTOBER, 2016 AT 1100 HOURS IN THE OFFICE OF THE CANTONMENT BOARD, PUNE. MEMBERS PRESENT Brig. A K Tyagi President Shri. Dilip Madhukar Giramkar Vice President Shri. D N Yadav, Member-Secretary Col. A P Singh Nominated Member Smt. Roopali Shailendra Bidkar Elected Member Shri. Ashok Dnyaneshwar Pawar Elected Member Shri. Atul Vinayak Gaikwad Elected Member Shri. Vivek Mahadev Yadav Elected Member Shri. Vinod M Mathurawala Elected Member Smt. Kiran Tushar Mantri Elected Member Smt. Priyanka Rajesh Shrigiri Elected Member MEMBERS ABSENT Brig. P S K Patel, SEMO Ex-officio Member Col. Nilesh Dahiya Nominated Member Col. S D Bhosale Nominated Member SPECIAL INVITEES ABSENT Shri. Dilip Kamble, Hon‟ble M.L.A. & Minister of State, Government of Maharashtra Shri. Anil Shirole, Hon‟ble M.P. (Lok Sabha) Smt. Vandana Chavan, Hon‟ble M.P. (Rajya Sabha) Shri. Sanjay D Kakade, Hon‟ble M.P. (Rajya Sabha) President Cantonment Board welcomed the CEO, Shri. D N Yadav. Further Shri. Dilip M Giramkar, Vice President on behalf of all the Members also welcomed the CEO. 01. CIRCULAR AGENDA - E-TENDERING FOR SUPPLY OF READYMADE UNIFORMS To note Circular Agenda dated 30.09.2016 resolving that if M/s. Heramb Sales Corporation is ready to supply the following items at the rates quoted by M/s. Gupta Cloth Merchant, the same be procured from M/s. Heramb Sales Corporation. Sr. Name of Items Size No. of Lowest rate No. Students quoted by M/s. Gupta Cloth Merchant 2 II.1 Uniform For Girls – Punjabi 28 160 380 Dress Blue and white checks Kurta with Duppatta (with Embroidery) Light Blue Colour plain salwar. (A) Gangotroi Spun (Kurtta) + P. C. Rock Terrycot 67% x 33% ( Salwar) 30 230 390 32 310 399 34 185 407 36 150 415 38 100 423 40 125 432 2 Black Buckle Shoes – Bata - 693 29 Size – 7/8/9/10 3 Black Socks - 1260 29 III. 1 Black Shoes – Bata - 550 220 Size – 12/13/14 Connected papers are placed on the table. RESOLUTION NO. 1 : Considered. Noted & confirmed. CEO assured that the uniforms will be given to students after the Diwali Holidays. Further Smt. Priyanka R Shrigiri, Elected Member stated that there has been considerable delay in supply of uniforms to the students and hence it is suggested that during the next year, the process of tendering should be started from the month of January, so that the uniforms can be supplied to all the students by June / start of the academic year. The Board noted the same. 02. CIRCULAR AGENDA – ALLOTMENT OF SPACE AT KAKASAHEB GADGIL PLAYGROUND FOR ERECTION OF TEMPORARY FIRE CRACKER STALL FOR THE PERIOD 25.10.2015 TO 03.11.2016 To note Circular Agenda dated 14.10.2016 approving the highest bids quoted by the various bidders for allotment of 16 temporary stalls at Golibar Maidan i.e. Kakasaheb Gadgil Play Ground Pune Cantonment for a period of 10 days w.e.f. 25.10.2016 to 03.11.2016. Connected papers are placed on the table. RESOLUTION NO. 2 : Considered. Noted & confirmed. 3 03. STATEMENT OF ACCOUNTS FOR THE MONTH OF AUGUST, 2016 To note the statement of accounts for the month of August, 2016 Amount (in Rs.) Opening balance as on 01.08.2016 (as 2,24,82,982.30 per Cash Book) Receipts during the month 13,18,36,952.51 Total 15,43,19,934.81 Expenditure during the month 11,87,27,663.00 Closing balance as on 31.08.2016 3,55,92,271.81 Total 15,43,19,934.81 Sub-Head wise income and expenditure statement is enclosed. RESOLUTION NO. 3 : Considered, scrutinized and approved. 04. STATEMENT OF ACCOUNTS FOR THE MONTH OF SEPTEMBER, 2016 To note the statement of accounts for the month of September, 2016 Amount (in Rs.) Opening balance as on 01.09.2016 (as 3,55,92,271.81 per Cash Book) Receipts during the month 11,74,99,644.92 Total 15,30,91,916.73 Expenditure during the month 13,55,32,365.75 Closing balance as on 30.09.2016 1,75,59,550.98 Total 15,30,91,916.73 Sub-Head wise income and expenditure statement is enclosed. RESOLUTION NO. 4 : Considered, scrutinized and approved. 4 05. GRANT OF DEARNESS ALLOWANCE TO CANTONMENT FUND SERVANTS. To consider grant of Dearness Allowance to Cantonment Fund Servants w.e.f. 01.09.2016 @ 6% on Basic Pay + Grade Pay as per Govt. of Maharashtra vide their Finance Department Resolution No. माभाव-1115/Pra.Kra.42/Seva 9 dated 05.02.2016 have increased the rate of DA to its employees and Pensioners also. A copy of GR enclosed. Note : The increase in the rate of DA is applicable to the Cantonment Board Employees and Pensioner under the provision of memorandum of settlement dated 13.05.1969. The financial implication will be Rs.6,92,000/- p.m. approx. Budget provision made in the Budget Estimates 2016-2017 (Revised). RESOLUTION NO. 5 : Considered and approved to grant Dearness Allowance to Cantonment Fund Servants w.e.f. 01.09.2016 @ 6% on Basic Pay + Grade Pay. Necessary sanction of the Competent Authority be obtained. 06. REPLACEMENT OF TATA SUMO BEARING REGISTRATION NO. MH 12 AH 6621 Reference CBR No. 27 dated 02.07.2015. To note the action initiated for purchase of Tata Sumo Gold BS IV at DGS&D Contract rate @ Rs. 5,54,710/- instead of Rs. 5,26,063/-, as there was hike in taxation. Connected papers alongwith office note is placed on the table. Note : The Board vide above referred resolution resolved to purchase Tata Sumo Gold BS IV on DGS&D Rate Contract amounting to Rs. 5,26,063/-. Further due to hike in taxation, an additional amount of Rs. 28,647/- had to be paid for the purchase of Tata Sumo Gold. RESOLUTION NO. 6 : Considered, noted and approved. 5 07. PURCHASE OF TATA CAB CHASSIS LPT 1109/36 FOR FABRICATION AND MOUNTING OF JETTING & SUCTION MACHINE Reference CBR No. 58 dated 23.08.2016. To note the action initiated for purchase of Tata Cab Chassis LPT 1109/36 for fabrication and mounting of Jetting & Suction machine at special government rate of Rs. 15,30,261/- instead of Rs. 15,16,376/- due to hike in the rate of taxation. Connected papers are alongwith office note is placed on the table. Note : The Board vide above referred resolution resolved to purchase Tata Cab Chassis LPT 1109/36 at special government rate amounting to Rs. 1530,261/-. Further due to hike in taxation, an additional amount of Rs. 13,885/- had to be paid for the purchase of Tata Cab Chassis LPT 1109/36. RESOLUTION NO. 7 : Considered, noted and approved. 08. PURCHASE OF TATA TRUCK CHASSIS LPT 1613/42 BS IV WITH COWL ON DGS&D RATE CONTRACT FOR FABRICATION AND MOUNTING OF FIRE ENGINE Reference CBR No. 59 dated 23.08.2016. To note the action initiated for purchase of Tata Truck Chassis LPT 1613/42 BS IV with Cowl for fabrication and mounting of Fire Engine at DGS&D rate of Rs. 16,68,526/- instead of Rs. 16,51,509/- due to hike in the rate of taxation. Connected papers are alongwith office note is placed on the table. Note : The Board vide above referred resolution resolved to purchase Tata Truck Chassis LPT 1613/42 BS IV with Cowl for fabrication and mounting of Fire Engine at Rs. 16,51,509/-. Further due to hike in taxation, an additional amount of Rs. 17,017/- had to be paid for the purchase of Tata Truck Chassis LPT 1613/42 BS IV with Cowl. RESOLUTION NO. 8 : Considered, noted and approved. 6 09. ENGAGEMENT OF MAZDOORS ON CONTRACTUAL BASIS AT MOTOR WORKSHOP To consider the question of engaging following four Mazdoors on daily wages for a period of 11 months w.e.f. 24.10.2016 :- i. Shri. Nadeem Munir Shaikh ii. Shri. Mahesh Lagad iii. Shri. Matin Munir Shaikh iv. Shri. Raju Shankar Pawar Connected papers alongwith office report are placed on the table. RESOLUTION NO. 9 : Considered. Resolved to engage the following four Mazdoors on daily wages for a period of 11 months w.e.f. 24.10.2016. i. Shri. Nadeem Munir Shaikh ii. Shri. Mahesh Lagad iii. Shri. Matin Munir Shaikh iv. Shri. Raju Shankar Pawar 10. ENGAGEMENT OF DRIVERS ON CONTRACTUAL BASIS AT MOTOR WORKSHOP To consider the question of engaging following four Drivers on monthly remuneration of Rs. 12,000/- per month for a period of 11 months w.e.f. 11.11.2016 :- i. Shri. Prashant Kutchekar ii. Shri. Atul Sangheliya iii. Shri. Sachin Inamke iv. Shri. Nilesh Waidande Connected papers alongwith office report are placed on the table. RESOLUTION NO. 10 : Considered. Resolved to engage the following four Drivers on daily wages for a period of 11 months w.e.f. 11.11.2016. i. Shri. Prashant Kutchekar ii. Shri. Atul Sangheliya iii. Shri. Sachin Inamke iv. Shri. Nilesh Waidande 7 11. TENDER FOR COLLECTION OF GROUND RENT CHARGES FROM GHORPURI VEGETABLE MARKET To consider the technical bids submitted by the tenderer for collection of Ground Rent Charges from Ghorpuri Vegetable Market. The public notice inviting e-tenders were published in two local newspapers i.e Indian Express & Loksatta dated 26.07.2016. The tenders were invited in two parts i.e technical bid & financial bid. The following tenderer participated in the tender:- i. Nitin Suppliers As per report dated 03.09.2016 submitted by Revenue Superintendent, Chief Revenue Superintendent (Offg) & Office Superintendent, Nitin Suppliers have been technically qualified. Thereafter the Financial bids were opened on 01-09-2016 at 13.30 hours in the presence of Office Superintendent, Chief Revenue Supdt( Offg) & Revenue Supdt. The amount quoted is as under :- Sr. Name of the Individual/ Firm Amount Quoted No. (in Rs.) 1 Nitin Suppliers Rs.45,786/- Nitin Suppliers has quoted Rs.45,786/- per month for collection of Ground Rent Charges from Ghorpuri Vegetable Market. Note : It is elaborated that the tender is being called for the second time. Earlier tender was invited on 16.06.2016 and only two tenders were received and hence the financial bids were not opened. The tender for the year 2015-2016 was awarded to Dashrath Babasaheb Kanse @ Rs.36575/- per month. RESOLUTION NO. 11 : Considered. The Board noted that the tender is being received for the second time. Further the Board also noted that the rate received is on higher side in comparison to the previous year approved rate. Matter discussed. Resolved to approve the rate quoted by Nitin Suppliers @ Rs. 45,786/- per month for collection of Ground Rent Charges from Ghorpuri Vegetable Market. 8 12. TENDER FOR COLLECTION OF GROUND RENT CHARGES FROM KUMBHARBAWADI MARKET AND WANOWRIE MARKET To consider the technical bids submitted by the tenderer for collection of Ground Rent Charges from Kumbharbawadi Market and Wanowrie Market. The public notice inviting e-tenders were published in two local newspapers i.e Indian Express & Loksatta dated 26-07-2016.The tenders were invited in two parts i.e technical bid & financial bid. The following tenderer participated in the tender:- 1) Nitin Suppliers As per report dated 03-09-2016 submitted by Revenue Superintendent, Chief Revenue Superintendent (Offg) & Office Superintendent, Nitin Suppliers have been technically qualified. Thereafter the Financial bids were opened on 01-09-2016 at 13.30 hours in the presence of Office Superintendent, Chief Revenue Supdt (Offg) & Revenue Supdt. The amount quoted is as under :- Sr. Name of the Individual/ Amount Quoted ( in Rs) No. Firm 1 Nitin Suppliers Rs.72,999/-(Kumbharbawadi Market) Rs.3,000/- ( Wanowrie Market) The highest bid has been quoted by Nitin Suppliers @ Rs.72,999/- (Kumbharbawadi Market) and Rs.3,000/- (Wanowrie Market) per month. Note : It is elaborated that the tender is being called for the second time. Earlier tender was invited on 16.06.2016 and only two tenders were received and hence the financial bids were not opened. The tender for the year 2015-2016 was awarded to Dashrath Babasaheb Kanse @ @ Rs.40500/- (Kumbharbawadi Market)and Rs.1,020/- (Wanowrie Market) per month. RESOLUTION NO. 12 : Considered. The Board noted that the tender is being received for the second time. Further the Board also noted that the rates received is on higher side in comparison to the previous year approved rates. Matter discussed. Resolved to approve the rate quoted by Nitin Suppliers @ Rs. 72,999/- per month for collection of Ground Rent Charges from Kumbhar Bawadi Market & @ Rs. 3,000/- per month for collection of Ground Rent Charges from Wanowrie Market. 9 13. TENDER FOR DISPLAYING ADVERTISEMENT ON GANTRIES WITHIN PUNE CANTONMENT LIMITS FOR 2016-2018 To consider the technical bids submitted by the tenderers and report of Chartered Accountant on the technical bids received for displaying Advertisement on Gantries within Pune Cantonment limits for the period 2016-2018. The public notice inviting e-tenders were published in two local newspapers i.e Indian Express & Loksatta dated 26.07.2016.The tenders were invited in two parts i.e technical bid & financial bid. The following tenderers participated in the tender:- 1) Shekhar Rambilas Mundada 2) Ad-Tel Advertising 3) Pioneer Publicity Corporation Pvt Ltd 4) Rajdeep Publicity Private Limited As per report dated 29.08.2016 submitted by Shri. Vinod S Toshniwal, Chartered Accountant following three tenderers have been technically qualified:- 1) Shekhar Rambilas Mundada 2) Pioneer Publicity Corporation Pvt Ltd 3) Rajdeep Publicity Private Limited Thereafter their Financial bids were opened on 03.09.2016 at 1100 hours in the presence of Office Superintendent, Chief Revenue Supdt. (Offg) & Revenue Supdt. The Comparative Statement is as under:- Sr Location of Site Last year Amount Highest No rate quoted for amount this year quoted by 1 Sholapur Road, Bhairobanalla 990000/- 1160000/- Pioneer near Temple & MSEB Publicity Pvt Ltd 2 Near Konark Building on 770000/- 650000/- Rate quoted Paravti Villa Road ( Castellino less than last Road) year 3 Ashoka Marg near Circuit 1045000/- 1001000/- Rate quoted House less than last year 4 Indira Gandhi Chowk on East 1188000/- 1450000/- Pioneer Street Publicity Pvt Ltd 5 Kondhwa Road ( Near PCB Toll 712800/- 840000/- Pioneer Naka) Publicity Pvt Ltd 10 6 Shankarshet Road, Golibar 792000/- 801000/- Shekhar Maidan near Cantonment Rambilas General Hospital Mundada 7 Moledina Road/Dr Ambedkar 1485000/- 1810000/- Pioneer Road near Dorabjee‟s Publicity Pvt Ltd 8 Tarapore Road at entrance of 946000/- 1100000/- Pioneer Cantonment limits Publicity Pvt Ltd Out of 8 sites mentioned above Site No.2 & Site No.3 bid received was bid amount less than last year. Therefore this office has invited fresh tender for Site No.2 & Site No.3. RESOLUTION NO. 13 : Considered. CEO brought to the notice of the Board that the bids quoted for Site No. 2 & 3 as shown on the agenda side is on the lower side in comparison to the previous year approved rate. Hence the tender for these sites will be re-invited. He further stated that in case of other sites, the rates are on the higher side in comparison to the previous year rate. Matter discussed. Resolved to approve the highest bidders as shown on the Agenda side for Site No. 1, 4, 5, 6, 7 & 8 respectively. Further resolved that in case of Site No. 2 & 3, the tenders be re-invited by publishing short term tender notice. 14. TENDER FOR DISPLAYING ADVERTISEMENT HOARDING IN PUNE CANTONMENT To consider the technical bids submitted by the tenderers and report of Chartered Accountant on the technical bids received for displaying Advertisement hoarding in Pune Cantonment limits for 2016-2018. The public notice inviting e-tenders were published in two local newspapers i.e Indian Express & Loksatta dated 08-09-2016.The tenders were invited in two parts i.e. technical bid & financial bid. The following tenderers participated in the tender:- i. Marquis Advertisement & Marketing ii. P K Advertising Pvt Ltd iii. Real Value Advertisement iv. Ad-Tel Advertising As per report dated 05-10-2016 submitted by Shri. Vinod S Toshniwal, Chartered Accountant following three tenderers have been technically qualified:- i. Marquis Advertisement & Marketing ii. P K Advertising Pvt Ltd iii. Real Value Advertisement