TOWN OF ARLINGTON MINUTES OF THE PERMANENT TOWN BUILDING COMMITTEE MEETING TUESDAY, JANUARY 17, 2017 Location: Town Hall Annex, Town Manager’s 2nd Floor Meeting Room Present: Adam Chapdelaine Allen Reedy John Maher Ruthy Bennett Bob Jefferson Bill Hayner Brett Lambert Guests: Burt Barachowitz PMA Brian DeFilippis, PMA Kevin Nigro, PMA Rob Juusola, NV5 Chris Guarano, Managing Director, NV5 Laurie Cowle, HMFH Lee Rich, DRA Scot Woodin, DRA Regan Shields, Feingold Alexander Associates Kathleen Bodie, Superintendent of Schools Karen Donato, Principal of Thompson Elementary School John Keevers, President of GTC Construction Management and other Representatives Absent: John Cole, Chairman The Vice-Chairman Allen Reedy convened the meeting at 7:30 PM. THOMPSON SCHOOL Mr. Barachowitz gave an update on the progress of the work, which is more detailed in a handout entitled, “OPM Report,” which had been previously disseminated to the Committee. The main issue was a discussion of the steel delivery being delayed due to the delay of the shop drawings. Mr. Keevers indicated that notwithstanding this issue, which will soon be rectified, the project completion date of July 14, 2017, will not be changed. COMMUNITY SAFETY BUILDING Kevin Nigro was present for PMA to address the issues raised by the Committee that have arisen since the building was accepted by the Town. Certain members of the Committee stated their continuing concern about these open issues. Mr. Nigro has compiled an open-issues log including as many as 15 items that need to be addressed. He will be present at the next Committee meeting and explain as to how these issues will be resolved. There was a discussion of the necessity of a Special Town Meeting to fund this project. STRATTON SCHOOL Mr. Juusola updated the Committee on the progress of the work including disseminating a project update previously submitted to the Committee. The work included sinks, casework, mud-set for tiles in bathrooms, and other activities. There is a floor-contractor meeting scheduled, doors have arrived, and media-center work is progressing. There was a discussion about HVAC noise-level issues and solutions will be sought. There was a power issue at the modulars over the last weekend, which was finally resolved under the supervision of Mr. Juusola. GIBBS SCHOOL A parents meeting has been held. A schematic-design estimate analysis is underway under the supervision of Ms. Regan Shields. She indicated that design development documents hopefully will be ready by the end of the month. Representatives of Shawmut Construction also participated in the discussion. LEED DISCUSSION There was a discussion of the LEED issues in regard to this project as well as how it relates to future projects. Mr. Jefferson proposed to seek a motion to insert a Warrant Article for the next Annual Town Meeting to address concerns that he and others have had regarding the ambiguities in the By-law, particularly as they relate to renovation. It was pointed out that there exists a new LEED Project Scorecard, which reflects an increase in criteria to reach certain levels for accreditation. It was determined that this issue needs more discussion, but no warrant article will be inserted at this time. HOUSEKEEPING A motion was made by Hayner, seconded by Lambert, to approve the minutes of the December 20, 2016, meeting and it was unanimously voted. INVOICES Gibbs School: 1. Feingold Alexander for design services for December 2016 in the amount of $123,750; 2. NV5 for OPM services for December 2016 in the amount of $16,500; Stratton School: 3. Triumph Modular in the amount of $446.25; 4. DRA for December 2016 in the amount of $14,220; 5. NV5 for OPM services for December 2016 in the amount of $21,000; 6. Town of Arlington Facilities Department in the amount of $2,172.83; and 7. Gatehouse Media in the amount of $634.92. All of the above invoices were unanimously approved on a motion by Hayner, seconded by Lambert. 2 Community Safety Building The invoices for PMA and WSP were tabled. Whereupon a motion to adjourn was made by Jefferson, seconded by Hayner, and at 9:25 PM it was voted unanimously. Respectfully submitted, ________________________ John F. Maher, Clerk Pro Tem 3