Arlington Cultural Council Minutes Monday, January 12, 2015 Arlington Senior Center Art Room, 7:30pm Present: Eliza Burden, Karin Blum, Suzi Lubar, Scott Samenfeld Jeff Boudreau, Joe Burns EliSabeth Taylor, Wendy Glass Visitor: Jeff Timperi Called to Order at 7:33pm ITEM 1 Approval of December Minutes The minutes were unanimously approved without revision. ITEM 2 RFPs and Outstanding 2014 Grant Updates  2014-01 Stop Requested – event occurred, waiting for RFP  2014-09 – Eulipia Jazz - extension approved, concert on January 22, 2015  2014-10 – TED-X letter of withdrawal arrived, vote to rescind funds passed unanimously  2014-19 – Arlington Writes – project is completed, but RFP not yet submitted ITEM 3 Grant Cycle Approval letters have been mailed. Press releases were sent to the 26 contacts from the Media Spreadsheet. Liaisons and liaison letters should be sent this week. The letter will request an image representing their project to be submitted by Feb. 1, 2015. Karin will update the letter for everyone to send. Liaison Assignments Grant Grant Recipient Liason Number 05 Arlington Art Hunt (Karen Dillon) – highlights Arlington’s Maggie landscape, architecture and artistic elements. $600 12 “Art. Food. Community.” (Eileen de Rosas and Melody Wolfe Karin Thomas, Ceramic artists). $1,100 06 A-Town Teen Video Contest. $250 Suzi 26 Belmont World Film’s 12th Annual Family Festival – For Wendy children under ten at the Regent Theatre. $300 13 “A Chance to Dress” (Alice Bouvrie) – Film about Dr. John Suzi Southard, MIT professor and geologist. $600 03 Creek River String Band – Performances for Old Schwamb Joe Mill & Spy Pond Environmental Task Group. $600 24 Dallin Art Museum-Arlington Public School Days. $750 EliSabeth 08 “Elemental – Art Rocks Spy Pond Park” (Arlington Public Art) Joe – temporary public art. $1,000 04 Family Dance at Robbins Farm (Folk Arts Center of New Jeff B. England) – educator Marcie Van Cleave. $550 02 “I am Arlington” (Nilou Moochhala) – community and public Maggie art project. $700 18 Images of Arlington: #myArlington (Arlington Center for the Eliza Arts) – community photography. $300 01 Legendary Locals of Arlington (Barbara Goodman and Renee Marjorie Howard) – a 128-page book. $800 10 The Marble Collection – publication that cultivates creativity Renee and excellence in the arts by teens. $200 14 “Meeting of Generations: Arlington Youth Perform Jazz for Scott Seniors” (Dan Fox) with Tom Ferrante. $600 27 Philharmonic Society of Arlington Outdoor Summer Concert Karin – Classical music concert for all ages. $1,200 30 Seniors to Kids and Back Again (Joseph Porcino) – Three-part Jeff B. intergenerational workshop. $800 29 Sharing a New Song Chorus Concert (SANS) – 90-voice Scott chorus. $900 31 True Stories of Environmental Citizen Action (True Story Joe Theater) $800 23 Two to Tango – A one hour, two-person play in two acts. EliSabeth $450  ITEM 4 Grantee Reception Planning Selectman’s hearing room has been held for the event on Monday 4/13/15, 6-7:30pm. We hope there will be a Selectman’s meeting that night, but the schedule is not yet available. The liaison letter will mention the reception. Renee has volunteered to work on the reception planning subcommittee. Others are needed to join her. The committee will be responsible for food, invitations, and activities for the event. Joe Burns, as corresponding secretary, will send invitations to VIPs. Ideas for an invitation were discussed; Eliza will work with Maggie & Renee to come up with one. Tasks for reception are:  Plan entertainment  Create, print and send invitations  Publicity - press releases, post to FB and ACC web page, post flyers at local businesses  Plan and solicit donations or purchase food and drinks  Write welcome notes, create program The budget for event will be discussed at the February meeting. ITEM 5. Publicity EliSabeth sent press releases about grant awards and another about the Gold Star award from the MCC won by Luminarium. The press releases included quotes from Sean Garballey and Dan Dunn. Both were posted to Facebook and the blog. Forms on the ACC website have been updated for use by this year’s grant recipients. This year’s photos will be uploaded to dropbox. If space is an issue, they will be moved to Facebook by Jeff B. so that everyone will have access. ITEM 6 New Business/Tabled issues. Jeff B suggests we should apply for municipal funding. Eliza feels this should be discussed with ACAC to coordinate requests. Scott agreed that having more people involved with a request will give it more weight. It would be good to look at what other towns have done about getting municipal funding. There are many arts related organizations in town requesting funds (or could be). Coordinating with them would be good. Scott discussed Boston’s plan to create an art master plan. Suggested getting together with ACAC to discuss issues as part of our 3 year community input. Scott has volunteered to be liaison with ACAC. Eliza spoke with Stephanie Marlin-Curiel (past chair, now with ACAC) about collaborating with ACAC for our community input gathering. Jeff B. feels there is a minor error in the town website in relation to ACAC. The discussion was tabled; Jeff will bring relevant information to the February meeting. ITEM 7 Roles and Recruitment Frank Tadley is resigning and will forward a formal letter of resignation to the council. Jeff Timperi was approved to join the council by unanimous vote The following slate of new officers was unanimously approved: Co-chair: Eliza Burden Co-chair: Karin Blum Treasurer: Maggie Husak Recording secretary: Suzi Lubar Corresponding secretary: Joe Burns Suzi will send welcome letter to Jeff Timperi, new member letter to Selectman (to Fran Reidy) Karin will send an appeal for members to the Arlington List. Wendy suggested emailing the ACC email list as well. February task (for corresponding secretary?) to review email list. Jeff B. suggested using mail chimp or some other mail list site to maintain the list. Such a tool would allow people to subscribe, unsubscribe at will. Joe will look into it. Eliza has a table reserved at Robbins Library for the month of September so the council can promote our grant application deadline. UPCOMING EVENTS January 15, 2015 - ACC annual report to MCC due - finished January 2015 - ACC annual report to Town Meeting due. January 22, 2015 – EulipiaJazz performance “Cool Vibes to Warm the Soul” at Arl Center for the Arts. February 9, 2015 – Monthly meeting, Sr. Center Art Room March 9, 2015 - Monthly meeting, Sr. Center Art Room April 13 or 27, 2015 – ACC Grant Awards Reception at Town Hall