11/19/13 Town of Arlington, MA - Minutes 01/09/2012 Minutes 01/09/2012 Arlington Cultural Council Minutes of Monday, January 9, 2012 Meeting Robbins Library, 4th Floor Conference Room, Arlington, MA Present: Margo Barrett, Eliza Burden, Kurt Fusaris, Becky Holmes-Farley, Stephanie Marlin-Curiel, Scott Samenfeld, and Sharon Shaloo. Visitor: Wendy Glaas Absent: Karin Blum Stephanie called the meeting to order at 7:33 pm. We made introductions to our visitor. ITEM 1 December 2011 minutes were reviewed and APPROVED as amended. ITEM 2 RFPs 2011-03 (Gina Sonder) submitted her RFP. Her final language event was held at Ottoson on Dec. 13 at 2:30 pm to provide a French-speaking opportunity. Becky said Ottoson students seemed enthusiastic about the event. Eliza will contact Gina to give her feedback. ITEM 3 Report on Outstanding 2011 Grants · 2010-18 (Thompson School). Sharon will contact Thompson School and make certain that all communication was made before the grant monies are rescinded. · 2011-13 (Aine Minogue). Margaret confirmed that Aine is scheduled to perform on February 22 at Robbins Lib. 2011-16 (Jocelyn Willet). Sharon will follow up with the Pierce School about grant paperwork. ITEM 4 Grant correspondence/Liaison assignments. Karin Blum will send out the acceptance letters this month. Liaisons were assigned to each grant recipient. Sharon will forward a spreadsheet identifying all 2012 grants, amounts rewarded, and assigned liaisons. Karin will email us when the acceptance letters have been sent and she will forward a sample liaison letter so we may then contact our grant recipients. ITEM 5 Recruitment/Publicity. Stephanie put a notice requesting new Council members up on the A-List, the Arlington Artists' facebook page. Margaret will make contact with the editor of the Arlington Advocate to see if we might be able to get a page devoted to 2012 ACC grant recipients as we did last year. This article will also mention that the ACC is seeking new council members. Margaret will also compile a collection of short blurbs on each recipient that she will forward to Scott for posting on our website. ITEM 6 Elections/Roles and Responsibilities. Due to Anyah's resignation, the Co-Chair position became available. In adherence with the bylaws, there was an election held to fill all vacant officer positions. Eliza was elected co- Chair; Becky Holmes-Farley was elected Recording Secretary and Karin Blum was elected Corresponding Secretary. Stephanie Marlin-Curiel will continue as Co-Chair and Sharon Shaloo will continue as Treasurer until she cycles off in July. A discussion of other "Roles and Responsibilites" followed. Kurt will assist with taking notes at the meetings; these will be forwarded to Becky for editing and circulation. Margaret will work on Publicity and coordinating the spring grantee reception. Scott will continue to coordinate the website and other social media. ITEM 7 Summit in 2012. Sharon, Scott and Margaret agreed to meet to discuss ideas for hosting a summit in 2012 www.arlingtonma.gov/Public_Documents/ArlingtonMA_BComm/arts/Minutes/2012/01_09_2012?textPage=1 1/2 11/19/13 Town of Arlington, MA - Minutes 01/09/2012 to generate public input. Sharon will circulate reports from the Artist Summit and Business Summit, both held in 2009. ITEM 8 Grantee Reception. Margaret agreed to coordinate the reception again. We discussed how we could reenergize the event by changing the night or the venue (Robbins Lib Reading room or the Whittemore Robbins House?). It was decided that the event would be held in May since April is so busy with Patriots Day. Margaret will talk to Marie Krepelka about what's going on in May and what would be the best timing for our event. Eliza will ask Ellen Perretta if the Reading Room is ever available for events during library hours. ITEM 9 Upcoming Events. · Aine Minogue Performance, Weds., Feb 22 at Robbins Library Community Room · MCC event at State House, Weds., Feb. 8, 2012 ITEM 5 New Business · Annual Report. Stephanie submitted the Annual Report to MCC on January 9. · Annual Report to town of Arlington due on Jan. 15, 2012 Meeting was adjourned at 8:59 pm Submitted by Eliza Burden, Recording Secretary Reserved rooms for the following upcoming meetings: Mon., Feb. 13, ACC Meeting, 4th Floor Conference Room, Robbins Library, 7:30 pm Mon., March 12, ACC Meeting, 4th Floor Conference Room, Robbins Library, 7:30 pm www.arlingtonma.gov/Public_Documents/ArlingtonMA_BComm/arts/Minutes/2012/01_09_2012?textPage=1 2/2