AGENDA ITEM EXECUTIVE SUMMARY Agenda Item number: 6a Seeking a Recommendation of Approval of the Funding Title: Allocation Requests of the 708 Mental Health Board for FY 2017-2018 Chris Minick, Finance Director Presenter: Barb Gacic of 708 Mental Health Board Meeting: Government Operations Committee Date: June 19, 2017 Proposed Cost: $546,210 Budgeted Amount: $546,210 Not Budgeted: ☐ Executive Summary (if not budgeted please explain): The City of St. Charles levies a $0.04/$100 EAV property tax to support agencies that provide mental health services to residents of the City of St. Charles. This tax levy was approved by voters by referendum in the spring of 1986, and has been in place ever since. The City’s 708 Mental Health Board administers the funding application and presentation process and makes annual recommendations of funding allocations to the various agencies providing these services. The total amount of funding available for approval for FY 17/18 is $546,210. The recommended funding allocations for the 2017-2018 funding cycle are attached. In the past, the individual agencies receiving over $25,000 have made individual presentations to the Government Operations Committee. Since these groups have already made detailed presentations to the 708 Mental Health Board as a part of the funding application process, a change is being instituted wherein Barb Gacic, Chair of the 708 Mental Health Board, will present an overall summary on behalf of all the groups requesting funding for FY 2017-18, similar to the process followed for the Visitors Cultural Commission. Representatives of the individual groups receiving greater than $25,000 in funding will be available should any detailed questions be posed. Attachments (please list): Summary sheet of recommended funding allocations of the St. Charles 708 Mental Health Board for FY 17/18, and agency applications Recommendation/Suggested Action (briefly explain): Seeking a recommendation of approval of the funding allocation requests of the 708 Mental Health Board for fiscal year 2017-2018. 708 Board Allocation Worksheet - FY 2017/2018 Thursday, February 23, 2017 2016 FUNDING 2017 FUNDING 2017 FUNDING AGENCY TIER APPROVED REQUESTED APPROVED Association Individual Development A $54,500 $70,000 $58,000 CASA Kane County B $5,000 $10,000 $6,500 City of St. Charles Police Department $15,000 $0 Community Crisis Center A $14,000 $16,500 $16,500 DayOne Pact B $2,000 $10,000 $4,500 Easter Seals B $2,500 $7,500 $3,500 Ecker Center $59,000 $64,000 $64,000 Edward Foundation A $0 $4,500 $4,500 ElderDay Center A $14,500 $18,000 $16,000 Fox Valley Hands of Hope B $16,500 $20,000 $18,000 Fox Valley Special Recreation B $1,250 $5,000 Associaton $3,500 Lazarus House A $46,100 $43,010 $43,010 Living Well Center B $9,000 $20,000 $12,500 National Alliance on Mental Illness A $2,000 $6,000 (NAMI) $4,500 Renz Addiction Center A $63,500 $65,000 $65,000 Suicide Prevention Center A $16,500 $17,000 $17,000 TriCity Family Services A $189,000 $200,000 $196,000 TriCity Health Partnership B $8,000 $10,000 $10,000 Wredling B $2,000 $3,200 $3,200 TOTAL: $520,350 $589,710 $546,210 City of St. Charles 708 Mental Health Board Accountability Report for Funds Expended Checklist It is the responsibility of the agency requesting City of St. Charles 708 Mental Health Board funding to verify all Accountability Report requested information is submitted at the time of application submission. Please use the following checklist as a guide to compile your application packet for submission. Incomplete applications or applications submitted after Janyarv 6, 2017 - NOON will not be considered for funding for the 2017/2018 funding period. Please submit your information in the order in which it appears on the application and jnjtjal on the line provided to ensure all items are included in your packet. ' 4. Grant requestor has specifically described organization's goals as it relates to the City of St, Charles mission, - . 6. t'-\-{ If avallable, please include a synopsis of your outcome measurements for the funding you are requesting. An annual detailed budget or year ending Financial Statements and annual report St. Charles 708 Fund Expenditure History for past three years. The total number of individuals your agency served in the past year'""3""',8.. 3.. .9 ... _ ___ Direct number of individuals living within the City of St. Charles city limits served_.8.. .8.._ ..1_ ___ Direct number of service hours provided to City of St. Charles residents:. ..8.. ..,.3_,_6_ 6. .. ..5 _,0......__ __ Quantified costs allocated to the services provided, (I.e. cost per hour and or program costs for X the City of St. Charles residents) $323.148 (program costs for City of St. Charles residents) Identify other services provided to and for the City of St. Charles residents. Attach a list of current Board of Directors for your agency as specified In our application. Attach a copy of your current 501 (c) (3), MAKE SURE description on your financial statement reads City of St. Charles 708 Mental Health. 8. \C..\-( PLEASE PROVIDE 10 COPIES OF YOUR COMPLETED APPLICATION AND INFORMATION. Keep in mind individuals are to be counted only once, regardless of the number of times served per fiscal year though the direct number of hours these individuals are served need to be quantified. _.T.. r..i.= C=tyi._.F""'a=m=il,.y.,_-=Se='-"rv=ci=e=s --------- Agency submitting their funding request application Date 1/5/2017 Name of Agency Kathleen Hausmann ta~ \Jo..us1nann Director of Development Print Name of Person Completed Application Signature Title/Position Rev. 2016 Date: 11512017 City of St. Charles 708 Mental Health Board Accountability Report for Funds Expended Agency Name: TriCity Family Services Contact Person: Kathleen Hausmann Phone#: 630-232-1070 Geneva, IL 60134 • Funding requested from City of St. Charles 708 Board for fiscal year 2016/17: $ 200,000.00 • Describe mission (include narrative explaining how mission relates to City of St. Charles): TriCity Family Services (TCFS) is a private, not-for-profit, human service agency serving the community members of central Kane County. The agency is dedicated to strengthening people and building community through the provision of quality, affordable counseling, youth crisis intervention, prevention and early intervention services that promote sound mental health and effective family functioning. As a community-based agency, TCFS promotes service excellence, honesty, hopefulness, personal responsibility and respect for others. Our services are designed to address a wide-range of mental disorders that destabilize families and prevent individuals from leading productive, satisfying lives. Integral to our mission and charter is our commitment to making our programs and services affordable to area residents in need, particularly individuals who are uninsured or struggling to meet their high deductibles. By operating under a sliding fee scale, and offering scholarships for our group programs, TCFS ensures that no one is denied services based on an inability to pay. To put the financial needs of our clients into perspective, during FYI 6, 43. l % of all TCFS clients reported annual incomes of $30,000 or less. Counseling is at the core of our work at Tri City Family Services. We specialize in family-centered counseling for children and adolescents. Experienced professionals who know the special needs of children and teens help them work through complex and multi-faceted challenges including conflict with other family members, problems interacting with peers, disruptive behavior, substance abuse, physical or sexual abuse, and depression. TCFS is also skilled in providing short-term individual or couples counseling for adults, addressing issues such as depression, marital discord, grief, divorce, domestic violence, parenting, stress, communication problems, sexual abuse, and anxiety/phobias. Also, under the umbrella of the agency's Counseling Services, TCFS provides Family-Based Treatment for Eating Disorders, an evidenced-based approach that enlists the entire family in treatment; and, individual and couples counseling. All of our child and adolescent clients have access to our on-site psychiatric services, if needed. Rev. 2016 We also seek to fulfill our mission through the provision of prevention and early intervention workshops and support groups, offered under the umbrella of the agency's Emotional Wellness line of service. Typically offered in the form of educational and support groups, prevention programs are designed to: 1) reduce or eliminate those conditions that place people at risk of developing mental disorders and/or substance abuse problems later in life; and 2) promote individual and family mental health and wellness. The programs currently offered to residents of St. Charles include: • Chick Chat by HGNA - An all-girl workshop for 4•h, 5•h, and 6th graders who want to develop a strong sense of self • CORE (Connecting to Ourselves for Real Empowerment) by HGNA with a Section by TCFS-an all girl workshop for girls entering 6th grade to help girls stay true to their unique selves and transition successfully to middle school. • Single Moms Group -Support group for single mothers • Grandparents Raising Grandchildren - Support group for grandparents who are the primary caretakers of their grandchildren • Lazarus House Women's Group -Onsite group for female guests of Lazarus House Typically offered as experiential and educational groups, early intervention programs are designed to arrest the further development of mental/emotional and substance use disorders amongst those manifesting such issues at their earliest stages and/or considered to be at high risk of becoming symptomatic. Early intervention programs available to St. Charles residents include: • Smart Choices - Anger management for K-5, middle school, high school students and their families • Bridges - Workshop for children whose parents are divorced or separated • Wilderness Challenge Program - Week-long adventure for graduating g•h graders and 9th and I 0th graders who wish to develop valuable life skills that can aid in preparing them for adjustment to high school and their young adult life. • Wilderness Challenge Follow-Up Group -Continued social support for former Wilderness Challenge participants who want to stay connected to the program throughout high school • Wilderness Challenge Follow-Up Group Peer Leader Track - Leadership training for WCP "survivors" who seek to become Peer Leaders on a subsequent trip. Peer Leaders may elect to engage in advanced leadership training to become Senior Peer Leaders, who assist in the training and support of new Peer Leaders. • Lazarus House Parent and Family Group - Onsite group for parents who are guests of the Lazarus House homeless shelter • Project SelfC ompassion -A six-week skill building program for teenage girls interested in cultivating inner strength, improving emotional resiliency, increasing self-awareness, and learning how to better manage relationships The City of St. Charles seeks to maintain a high quality of life, instill a strong sense of community, and foster collaboration to create effective solutions. TriCity Family Services shares a commitment to enhancing the quality of life in the community through our provision of professional, high-quality services to all residents in need. We believe that good mental/emotional health is integral to maintaining our community's quality of life. We include community building in our mission statement to demonstrate our dedication to community-based mental health services and our desire to maximize community impact through partnerships with other local organizations; including social service organizations, corporations, churches, community groups, school districts, and our local municipalities. TriC ity Family Services is proudly celebrating 50 years of being Kane County's leading provider of counseling Rev. 2016 and other mental health services to clients of all ages and income levels. We are a strong and experienced community partner for the 708 Board as it works to meet the needs of St. Charles residents who are suffering from, or at risk of developing, mental health disorders. • Describe specific goals that fit City's mission and indicate how goals will be accomplished. It is our vision to be recognized as the provider of choice for individuals, couples, and families seeking high quality, affordable, and compassionate outpatient mental health services. We have several goals aimed at achieving our vision, and the following exemplify the City of St. Charles' mission: • Continue to assume a leadership role in treating children's mental health disorders We treat children and teens with severe and chronic mental illness as well as children who are experiencing problems such as conflict with parents or siblings, interaction problems with peers, disruptive behavior at home or at school, physical or sexual abuse, and depression or thoughts of suicide. According to the National Alliance on Mental Illness (NAMI), approximately 20% of youth between the ages of 13-18 experience a severe a mental disorder in a given year. Fifty percent of all lifetime cases of mental illness begin by age 14. NAMI cites that suicide is the third leading cause of death in youth ages 10-24, and that 37% of students (ages 14-21) who have a mental health disorder, and are served by special education, drop out. This is the highest dropout rate of any disability group. TriCity Family Services has extensive expertise in treating children's mental health disorders. Our staff is particularly skilled in providing family-based services in order to conduct systemic assessments and collaborate with those considered key change agents within a child's family, school, and social networks. We are also the only agency in our area offering psychiatric services (psychiatric evaluations and medication management) to children and adolescents on a sliding fee basis. • Continue to partner with schools, law enforcement, and other local providers, maximizing the use of existing resources, and collaborating in the design and delivery of needed mental health services Our agency's systemic orientation means that client treatment plans typically require an interdisciplinary approach and collaboration among other entities involved in a client's life. This is especially true for services to children and adolescents, which may involve collaborative efforts with school social workers, guidance counselors, special education staff, pediatricians, Kane County juvenile probation officers, and Court Appointed Special Advocate volunteers. Each year, we continue to build our networks and collaborate closely with schools to reach at-risk youth and families. Valuable partnerships with organizations such as Lazarus House, Changing Children's World's Foundation, Helping Girls Navigate Adolescence (HGNA) and local churches allow us to reach children and adults who may otherwise not have access to our services. Our partnership with District 303 has grown stronger this year; one of our lead clinicians was asked to work closely with their student services personnel on a monthly basis to consult on some of the more difficult situations they are working with. Additionally, we have a contract with the district to serve students and families as well. We also work closely with our Employee Assistance Program client companies to create and promote healthy work environments for employees. Rev. 2016 Furthennore, honoring its long-standing commitment to playing an active role in the broader community service delivery network, TCFS continues to maintain active membership in the Kane County Behavioral Health Council and the St. Charles Youth Commission. • Continue our tradition of creating and delivering programs designed to prevent the occurrence of substance abuse and mental health problems and promote individual and family wellness Our prevention and early intervention programs are designed to arrest the development of mental health problems in their early stages, or prevent such problems from occurring through supportive and educational opportunities. The provision of these services saves the community the cost of treating fully developed mem health or substance abuse problems later. We consider wellness a key contributor to the high quality oflife that the City of St. Charles seeks to maintain. • Describe specifically how allocated funds will be expended and quantify services provided to the City of St. Charles: • Attach a budget detail for the funds sought. • Include a brief program description on each item or service. • Funds from 708 Mental Health Board and/or funds from other sources. Assuming that the distribution of direct service hours provided to City of St. Charles residents across the following lines of service during FY 2017 remains fairly constant, it is projected that in fiscal year 2017/ 18 allocated funds, if granted at the $200,000 level, will be expended as follows: • Counseling Programs (75%) $150,000 • Emotional Wellness (Prevention & Early Intervention) Programs (20%): 40,000 • Community Presentations and Workshops (5%): 10,000 TOTAL $200,000 Program Descriptions for Above Programs/Services Counseling Programs: see Page 1 (above) Emotional Wellness (Prevention & Early Intervention) Programs: see Page 2 (above) Community Presentations and Workshops: see Page 7, Section 1 (below) A complete agency budget is attached (ATTACHMENT A). Other sources of funding for FY2017: United Way of Central Kane County $ 36,000.00 (being sought) Contributions: Individuals $170,000.00 (being sought) Corporate/Foundations $185,000.00 (being sought) Churches/Community Groups $ 24,000 (being sought) • If available, please include a synopsis of your outcome measurements for the funding you are requesting. Measurable Outcomes Rev. 2016 Measurable outcomes in our Counseling Program are: 1) Increased skills and changed behaviors/attitudes, as indicated by improvement in treatment goals developed with their therapist 2) Improvement in functioning, as measured by the Global Assessment of Functioning (GAF) Scale for adults and the Children's Global Assessment Scale (C-GAS), Columbia Impairment Scale (CIS), and Ohio Youth Problems, Functioning, and Satisfaction Scales for children and adolescents. 3) Treatment goals are developed with the therapist. At the end of treatment, progress toward these goals are measured and fall under 10 categories: Behavior Toward Others; Mood and Emotions; Community/Anti-Social Behavior; Community Involvement; Home/Family/Interpersonal Relationships; Self Harmful Behaviors; Social Isolation; Substance Abuse; School/Work Adjustment; and Thinking. Tri City Family Services has more than four decades of experience in working with youth and families in crisis. Our counseling program is infused with excellent outcome measurements to demonstrate the effectiveness of our treatment services. We have a strong commitment to quality and continuous quality improvement. We track, report and ensure continuous quality improvement for all programs, at all times. Additionally, we are accredited by the Council on Accreditation, which is the highest standard for human service organizations. We consistently meet or exceed all standards for service delivery, administrative processes, ethics, and management. Measurable outcomes in our Emotional Wellness Programs are: As an agency, TriCity Family Services operates a comprehensive Quality Improvement System to help us continually improve the efficiency and effectiveness of our services. The Quality Improvement System is comprised of three integrated parts: Strategic Planning, Quality Assurance and Continuous Quality Improvement. Our Quality Improvement Committee, comprised of staff leadership, board leadership and community volunteers, oversees the entire system. Under the Quality Assurance component of this framework, we measure the effectiveness of our Emotional Wellness Programs through participant surveys administered immediately after the last session of time-limited programs, or periodically during the course of on-going programs. These surveys assess changes in participants' knowledge, skills, attitudes and/or behaviors experienced as a result of their participation in the program. TCFS also ensures the on-going quality of its Emotional Wellness Programs by staffing all programs with master's-level professional counselors, social workers, and marriage and family therapists, sometimes with assistance from master's-level interns and other trained staff where appropriate. Staffing our programs with mental health professionals increases the positive impact of our services by offering the highest quality group facilitation skills, strict adherence to ethical guidelines (including confidentiality practices), a wealth of psycho-educational knowledge and resources, the ability to respond most appropriately to social and emotional crises that may occur in group settings, and clinical knowledge to refer clients for full assessments and psychotherapy where necessary. Participants in Emotional Wellness Programs are offered up-to-date mental health and wellness knowledge through presentations, experiential exercises, and written program materials to refer to back at home. Rev. 2016 31Pagc STC 708 MHB Funding Request AgencyName: ~-T_ri_C_ify~F_am_ily'--Se_rv_ic_es_ ___________________~ --~~ • St. Charles 708 Fund Expenditure History - explain how funds allocated from previous year were expended and purposes of those expenditures jp relatiop to St. Charles resjdepts of the fupdin& you recejyed last year. Note: if funding allocation is over $25,000, attach most recent financial statements, audit and annual report: FY 2016 funds were expended as follows: • Counseling Programs (75%) $141,750 • Emotional Wellness (Prevention & Early Intervention) Programs (20%): 37,800 • Community Presentations and Workshops (5%): 9,450 TOTAL $189,000 FY2015 funds were expended as follows: • Counseling Programs (75%) $142,500 • Emotional Wellness (Prevention & Early Intervention) Programs (25%): 47,500 TOTAL $190.000 FY2014 funds were expended as follows: • Counseling Programs (75%) $150,000 • Emotional Wellness (Prevention & Early Intervention) Programs (25%): 50,000 TOTAL $200,000 • On an annualized (12 month) basis, provide information on City of St. Charles residents served: Direct service: number of individual clients/consumers served: 881 -=-==--------------~ Aggregate number of direct service hours provided: -----=8=3~6=6=·=5-0=--------------- • Describe agency cost basis per client/consumer served (e.g., per hour cost and/or program costs allocated to City of St. Charles residents and how this was derived): • City of St. Charles Clients Served FY2016 881 • Total Clients Served-All Programs 3,839 • Cost of All Programs (less depreciation) $1,408, 135.00 • Cost of City of St. Charles clients ($1,408,135 X 23%) $ 323,871.05 • Cost per client- cost of City of St. Charles clients divided by 881 $ 367.62 • Cost per hour-cost of City of St. Charles clients divided by Total hours of service (8,366.50) $ 38.71 41Pagc STC 708 MH B Fund ing Request Agency Name: • Identify ...o. _r_t,....h-e. ..b. _e_n_e. h..... ,...t-o. ... -c-h_a_r.. l..e. -s. .,.. .- r-es... ...... ot",,.h_e_r-se-rv--.-1c_e_s_p_r_o_v~1dT""e....,d....,t,-o-a-n-dT""t f...,..C'"'i..,....fy_o....,f~S~t.-. d-en-t~s------ (e ducation, presentations, volunteer training and group activities/events). In addition to the provision of clinical services through our counseling, prevention and early intervention programs, TCFS continues to serve the citizens of St. Charles by providing presentations or trainings upon request. Over the past year, agency staff delivered presentations to the City of St. Charles Governmental Operations committee providing a general overview of the agency, as well as to the St. Charles North HS Wellness Fair on "Stress Management Tips". TCFS also welcomed the opportunity to provide agency overviews to local service organizations such as, 100 Women Who Care St. Charles Chapter, the Tri-cities Exchange Club, St. John Neumann Church, St. Charles Noon Kiwanis, Unity Lodge, the Golden K Kiwanis Club of St. Charles, and Bethlehem Lutheran Church. We actively participate in the St. Charles Women's Business council of the St. Charles Chamber of Commerce and the St. Charles Youth Commission, which provides multiple opportunities during the year for us to speak about our programs and services. • Attach a list of current Board of Directors for your agency, listing the length of time that each Board member has served in their current term. Also attach a brief summary of how Board members are elected, the qualifications sought, and any term limits for Board members. • Attach a copy of current 503C or tax exempt status certification. Please note that agencies that are allocated funds from the STC 708 Board in excess of $25,000.00 in any fiscal year are also subject to the following requirements: 1. Monthly financial statements must be submitted to the Government Operations Committee of the St. Charles City Council by no later than the 15th day of the followingmonth. 2. An annual report must be submitted to this same Committee. 3. A representative of the agency must make a brief presentation describing the purpose of the agency, it's future plans and how it's programs and services have benefited the residents of St. Charles to this Committee on an annual basis at a date and time to be determined (following the allocation recommendation process by the STC 708 Board, but prior to the actual release of any funds). Funding request amount for current fiscal year $;;;;.20.-.0.. .o..o. _o_... O..O ..__ ___A pplication Date: 115/2017 City of St. Charles 708 Mental Health Board Only: Recommended funding for current fiscal year: $ ______R ecommendation Date: -------